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/entity: Soft FM Multi Activity Contract at various Regions throughout the UK.

Prior information notice for contracts in the field of defence and security

Services

Directive 2009/81/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

Ministry of Defence, DIO, Defence Infrastructure Organisation (DIO)
Room 1202 - 1221, Kentigern House, 65 Brown Street
For the attention of: Miss Paula Gourlay
G2 8EX Glasgow
UNITED KINGDOM
Telephone: +44 1412245125
E-mail:
Fax: +44 1412248381

Further information can be obtained from: The above mentioned contact point(s)

I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
Defence
I.4)Contract award on behalf of other contracting authorities/entities
The contracting authority/entity is purchasing on behalf of other contracting authorities/entities: no

Section II: Object of the contract

II.1)Title attributed to the contract by the contracting authority/entity:
Soft FM Multi Activity Contract at various Regions throughout the UK.
II.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 26: Other services
Main site or location of works, place of delivery or of performance:
UK
II.3)Information on framework agreement
II.4)Short description of nature and scope of works or nature and quantity or value of supplies or services:
Facilities management services. Catering services. Cleaning Services. Cleaning and sanitation services. Accommodation, building and window cleaning services. Refuse and waste related services. Hotel, restaurant and retail trade services. Hotel accommodation services. Hotel meeting and conference services. Administration services. Miscellaneous business-related services. Reception services. Supporting and auxiliary transport services; travel agencies services. Recreational, cultural and sporting services. Laundry management services. Tailoring services. Cobbling services. Pest control.
This Prior Information Notice (PIN) is issued to inform Potential Providers (PP) that the Defence Infrastructure Organisation (DIO) will be seeking expressions of interest, via an OJEU Contract Notice and the completion of a Pre-Qualification Questionnaire (PQQ) from PPs, for managing and delivering the Soft Facilities Management services detailed in this PIN, at sites within Scotland Region, East of England Region, South East of England Region, South West of England Region and Wales to Midlands Region, where the Ministry of Defence operates. PPs must be in a position to to bid for the entirety of a Region, whether as a single Prime Contractor or as a Special Purpose Vehicle/Consortium of organisations acting together to deliver the services.
The procurement exercise will follow the Restricted procedure in accordance with Defence and Security Public Contract Regulations (2011) and it is anticipated that the OJEU Contract Notice will be issued Mid-March 2016 together with the Dynamic Pre-Qualification Questionnaire (DPQQ).
Estimated value excluding VAT:
Range: between 200 000 000 and 400 000 000 GBP

Lots

This contract is divided into lots: yes
II.5)Common procurement vocabulary (CPV)

79993100

II.6)Scheduled date for start of award procedures and duration of the contract
Scheduled date for start of award procedures: 6.9.2016
II.7)Additional information:
The award procedures and duration of the Contract (s) is subject to a staged roll-out to align with the HESTIA Programme. The scheduled date of 6.9.2016 as detailed at section II.6) of the PIN for start of award procedures and duration of Contract is issued for the purpose of an indicative time-frame only.

Information about lots

Title attributed to the contract by the contracting authority/entity: Lot No: 1 Lot title: Facilities management services
1)Short description:
Scotland Region SMAC.
2)Common procurement vocabulary (CPV)

79993100

3)Quantity or scope:
The services required are detailed as follows, but they may not be required at every site within the Regions:
Military mess and non-mess based catering/other short term catering;
Military functions (official, unofficial, private);
Retail and leisure;
Refreshments services;
Military mess accommodation/hotel services (including cleaning and bookings);
Cleaning, general and specialist;
Domestic Assistance;
Waste Management;
Tailoring;
Cobbling;
Reception services;
Labour/porterage/Handyman services;
Laundry/porterage;
Laundry/Dry Cleaning;
Portable Toilets;
Pest control;
Hairdressing;
Packed lunches:
Clerical support/establishment administration services;
Conference and other room management services;
Reprographics and mail services;
Travel cell;
Military admin support including unit pay and manpower allocation offices;
Motor transport services (excluding vehicles);
Stores and supply services;
Leisure and gym related requirements.
In addition to the required services above, there is a business opportunity to provide additional retail and leisure at each of the sites, including unofficial and private functions.
Where applicable, the PP will be required to manage military personnel, in particular Core Catering Manpower (CCM), supplied to the PP as Government Furnished Assets (GFA) in support of the PP's delivery of service.
Estimated value excluding VAT:
Range: between 20 000 000 and 40 000 000 GBP
4)Indication about different date for start of award procedures and/or duration of contract
Scheduled date for start of award procedures: 6.9.2016
Duration in months: 25 (from the award of the contract)
5)Additional information about lots:
The requirement will consist of 5 separate lots. The overall estimated value of the requirement will range between 200 000 000 GBP and 400 000 000 GBP, split across the 5 individual Lots. The details of Lots 2 to 5 are as follows:
Lot No 2.
Title: Facilities management services.
1) Short Description: South East of England Region SMAC.
2) Main CPV Code: as for Lot 1.
3) Quantity or Scope: as for Lot 1. Range between 20 000 000 GBP to 40 000 000 GBP.
4) Indication about different date for start of award procedures and/or duration of Contract (if applicable). In accordance with section II.7) of the PIN the start of award procedures and duration are issued for the purpose of indicative timeframes only.
Lot No 3.
Title: Facilities management services.
1) Short Description: South West of England Region SMAC.
2) Main CPV Code: as for Lot 1.
3) Quantity or Scope: as for Lot 1. Range between 100 000 000 GBP to 150 000 000 GBP.
4) Indication about different date for start of award procedures and/or duration of Contract (if applicable). In accordance with section II.7) of the PIN the start of award procedures and duration are issued for the purpose of indicative timeframes only.
Lot No 4.
Title: Facilities management services.
1) Short Description: East of England Region SMAC.
2) Main CPV Code: as for Lot 1.
3) Quantity or Scope: as for Lot 1. Range between 50 000 000 GBP to 100 000 000 GBP.
4) Indication about different date for start of award procedures and/or duration of Contract (if applicable). In accordance with section II.7) of the PIN the start of award procedures and duration are issued for the purpose of indicative timeframes only.
Lot No 5.
Title: Facilities management services.
1) Short Description: Wales and West Midlands SMAC.
2) Main CPV Code: as for Lot 1.
3) Quantity or Scope: as for Lot 1. Range between 20 000 000 GBP to 40 000 000 GBP.
4) Indication about different date for start of award procedures and/or duration of Contract (if applicable). In accordance with section II.7) of the PIN the start of award procedures and duration are issued for the purpose of indicative timeframes only.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Conditions relating to payment will be specified in contractual documentation.
III.2)Conditions for participation
III.2.1)Information about reserved contracts

Section VI: Complementary information

VI.1)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.2)Additional information:

Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

From 2.4.2014 the Government is introducing its new Government Security Classifications Policy (GSC) to replace the current Government Protective Marking Scheme. A key aspect of this is the reduction in the number of security classifications used. All suppliers to the Department are encouraged to make themselves aware of the changes as it may impact on this Requirement. The link below to the Gov.uk website provides information on the new GSC.

https://www.gov.uk/government/publications/government-security-classifications

The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise.

Advertising Regime OJEU:- This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk

Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on http://www.contracts.mod.uk

You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.
Suppliers must log in, go to your Response Manager and add the following Access Code: 2BNMDE3M96.
Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the Access code via DCO as the opening and closing date is visible within the opportunity.
Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ’s) or the User Guides or contact the MOD DCO Helpdesk by emailing or Telephone 0800 282 324.

GO Reference: GO-201634-DCB-7854191.
GO Reference: GO-201637-DCB-7864311 .
VI.3)Information on general regulatory framework
VI.4)Date of dispatch of this notice:
4.3.2016