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Provision of Dry Docking, Refit and Associated Services of Marine Vessels.

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Shetland Islands Council
8 North Ness Business Park
Contact point(s): Capital Programme Service
For the attention of: Colin Black - Procurement Manager
ZE1 0LZ Lerwick
UNITED KINGDOM
Telephone: +44 1595744595
E-mail:
Fax: +44 1595744667

Internet address(es):

General address of the contracting authority: www.shetland.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00402

Electronic access to information: www.publiccontractsscotland.gov.uk

Electronic submission of tenders and requests to participate: www.publiccontractsscotland.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: Shetland Islands Council
8 North Ness Business Park
Contact point(s): Governance and Law
For the attention of: Executive Manager
ZE1 0LZ Lerwick
UNITED KINGDOM
Telephone: +44 1595744595
Fax: +44 1595744667
Internet address: www.shetland.gov.uk

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Provision of Dry Docking, Refit and Associated Services of Marine Vessels.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
A combination of these
Main site or location of works, place of delivery or of performance: Shetland Islands and as otherwise required by the contracting authority.

NUTS code UKM66

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 5

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 1 500 000 GBP
Frequency and value of the contracts to be awarded: Anticipate seven call off's per annum.
II.1.5)Short description of the contract or purchase(s)
The type of arrangement is a Multi-Supplier Framework Agreement for the provision of Dry Docking, Refit and Associated Services of Marine Vessels to satisfy the requirements of Class and MCA for the Councils fleet of nine ferries and any additional vessels as required from time to time.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=441660

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
II.1.6)Common procurement vocabulary (CPV)

34512100, 50241200, 51145000, 50246100

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Anticipated 28 Dry Docking Call Offs over the period of the framework.
II.2.2)Information about options
Options: yes
Description of these options: Options, if any, will be detailed in the Tender Document.
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Dry Docking, Refit and Associated Services of Marine Vessels - Shetland Based
1)Short description
The type of arrangement is a Multi-Supplier Framework Agreement for the provision of Dry Docking, Refit and Associated Services of Marine Vessels to satisfy the requirements of Class and MCA for the Councils fleet of 9 ferries and any additional vessels as required from time to time.
2)Common procurement vocabulary (CPV)

50241200, 51145000, 50246100, 34955000

3)Quantity or scope
Anticipated 5 per annum.
Estimated value excluding VAT: 1 300 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Dry Docking, Refit and Associated Services of Marine Vessels - Outwith Shetland
1)Short description
The type of arrangement is a Multi-Supplier Framework Agreement for the provision of Dry Docking, Refit and Associated Services of Marine Vessels to satisfy the requirements of Class and MCA for the Councils fleet of 9 ferries and any additional vessels as required from time to time.
2)Common procurement vocabulary (CPV)

50241200, 51145000, 50246100

3)Quantity or scope
Anticipated 2 vessels per annum.
Estimated value excluding VAT: 200 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Payments in arrears.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and several liability.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a reference from their bank.
(2) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(3) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
I/6/16
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
6.6.2016 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 48 months.
VI.2)Information about European Union funds
VI.3)Additional information
III.2 - Tenderers must complete and submit a supplier appraisal questionnaire that includes details of their economic, financial, business and technical capacity.
This framework shall be subject to Scots Law and jurisdiction of the Scottish Courts.
Any and all additional information will be included in the tender document.
(SC Ref: 441660).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: This authority is required to allow a standstill period of at least 10 calendar days from the day of dispatch of the notice informing tenderers of its decision to award the contract. The authority is required to provide feedback within 15 days of receipt of a request from a tenderer but there is no obligation on the authority to extend the standstill period in the meantime. The Public Contracts (Scotland) Regulations 2012 provide for an aggrieved party who suffers or risks suffering loss or damage as a result of the authority's breach of its duties to bring proceedings in the Sheriff Court or Court of Session, provided that the aggrieved party has first informed the authority of the breach of duty and of its intention to bring proceedings. Proceedings must be brought within 30 days beginning with the date when the party first knew or ought to have known that grounds for starting proceedings had arisen. The Court may extend that period up to a maximum of 3 months if it is satisfied that there is good reason to do so. Where a contract has already been entered into, a party may bring proceedings for an ineffectiveness order. Proceedings for an ineffectiveness order must be brought within 30 days from the date of publication of the OJEU notice or the date of sending the notice informing tenderers of the authority's decision to award the contract, or, if neither of those apply, within 6 months from the date the contract is entered into. The Court may by interim order suspend the procedure leading to the award of contract and the implementation of any decision or action taken by the authority in the course of the award procedure, and then may order the setting aside of the decision or action, the amendment of any document, and an award of damages. Where the contract has already been entered into and an ineffectiveness order has not been sought, the Court may only award damages, but if an ineffectiveness order has been sought it may order the authority to pay a penalty and may make such further order as it considers appropriate to address the consequences of the ineffectiveness order.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
15.4.2016