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West Dunbartonshire Council are seeking to procure a competent provider for its Block Buildings Insurance requirement.

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
West Dunbartonshire Council
Garshake Road
Dumbarton
G82 3PU
United Kingdom
Contact person: David Aitken
Telephone: +44 1389737000
E-mail:
NUTS code: UKM31

Internet address(es):

Main address: http://www.west-dunbarton.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00153

I.2)Joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Block Buildings Insurance.

Reference number: 1617-108
II.1.2)Main CPV code
66510000
II.1.3)Type of contract
Services
II.1.4)Short description:

West Dunbartonshire Council are seeking to procure a competent provider for its Block Buildings Insurance requirement.

II.1.5)Estimated total value
Value excluding VAT: 4 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
66510000
II.2.3)Place of performance
NUTS code: UKM31
Main site or place of performance:

West Dunbartonshire.

II.2.4)Description of the procurement:

West Dunbartonshire Council are looking to secure the services of a competent contractor to provide Block Buildings Insurance.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Technical Evaluation / Weighting: 40
Price - Weighting: 60
II.2.6)Estimated value
Value excluding VAT: 4 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/04/2017
End: 31/03/2020
This contract is subject to renewal: yes
Description of renewals:

Option to extend for a further two twelve month periods (from 1.4.2020 - 31.3.2021, 1.4.2021 - 31.3.2022) subject to satisfactory performance determined by the council.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Where it is required within a bidder's country of establishment they must confirm which authorisation or membership of the relevant organisation(s)are required in order to perform this service.

Bidders must confirm if they hold the particular authorisation or membership.

III.1.2)Economic and financial standing
Minimum level(s) of standards possibly required:

Minimum level(s) of standards required:

With reference to ESPD questions:

4B.1,& 4B.2 Turnover - supplier must demonstrate and annual turnover for each of the 2 previous years of greater than 2 times the annual value of contract on offer est. 1 600 000 GBP.

4B.4 Ratios - a Pass in any two of the three ratios as an overall Pass for Economic and Financial standing.

- (Ratio 1) Acid Test - (Current Assets-stock)/Current Liabilities. To pass the Acid Test Ratio question the bidder must have a score of greater than 1.

- (Ratio 2) Return on Capital Employed %- Profit/Capital employed. To pass this question the Council require the bidder to score a positive figure/Percentage.

- (Ratio 3) Current Ratio - Current Assets/Liabilities. To pass this question the Council require the bidder to achieve a score of greater than 1.

WDC will use template WD09 - WDC Financial Vetting Questionnaire v1.0, it is recommended that candidates review their own ratio scores in advance of submitting their tender. In the event that a firm does not meet the financial criteria for consideration but has a parent company that does, the firm may still be eligible for consideration where their Tender Submission is supported by a Parent Company Guarantee WD04 - Parent Company Guarantee refers. Should after review of the financial evaluation of tenderer fail, then the tender submission may be rejected.

Insurance:

Q4B.5.1 -It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the insurance levels listed below.

- Employers Liability Insurance - 10 000 000 GBP.

Q4B5.2.

- Public Liability Insurance - 10 000 000 GBP.

III.1.3)Technical and professional ability
Minimum level(s) of standards possibly required:

ESPD questions 4C.1.2, 4C.6, 4C.10.

These question will be scored in line with "Evaluation Methodology” as detailed in WD01 however a minimum "pass” threshold of 2 acceptable (50 %) must be achieved or the tenderer will have failed to meet the Councils requirements and therefore will not progress to stage 2 "award criteria (Technical & Commercial envelopes).

With reference to ESPD question 4C.1.2, bidders will be required to provide 2 examples that demonstrate that they have the relevant experience to deliver the Tenants Home Contents Insurance services as described in part II.2.4 of this Contract Notice or the relevant section of the Site Notice.

These examples will be for Insurance Services, which may include local authorities, housing association or social landlords or similar services, with a value similar or greater to West Dunbartonshire Councils annual requirements.

The Council reserves the right to contact any or all of the companies provided in previous works examples to ascertain performance and visit their premises, candidates should ensure that companies listed would be willing to discuss the candidates performance with the Council.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

Execution of the service is reserved to a particular profession.

Reference to the relevant law, regulation or administrative provision:

Full details are provided within VI.3 Additional Information.

III.2.2)Contract performance conditions:

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 13/02/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 13/02/2017
Local time: 12:30
Place:

Council Offices.

Garshake Road.

Dumbarton.

G82 3PU.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Contract will run until 31.3.2020 with the option to extend for a further two twelve month periods (from 1.4.2020 - 31.3.2020 and from the 1.4.2021 - 31.3.2022) subject to satisfactory performance.

VI.2)Information about electronic workflows
VI.3)Additional information:

The document entitled ‘Supplier Certificates & additional Selection Criteria’ are all located within the general attachments area of PCS-T and should be completed and presented at the ‘Request for Documentation’ stage on PCS-T:

1. WD04 Parent Company Guarantee;

2. WD05 Non Collusion Certificate;

3. WD07 Certificate of Non- Canvassing;

4. WD08 FOI Declaration;

5. WD09 WDC Financial Vetting Questionnaire;

6. WD15 Police Scotland Checks.

The above constitutes tender selection criteria. Failure to respond will result in exclusion from the tender.

Minimum requirements to pass the qualification envelope, exclusion & selection criteria.

Discretionary Scored Questions - Shortlisting Qualification Envelope Questions.

These questions will be scored in line with the ‘Evaluation Methodology’ detailed in WD01.

With reference to information sharing with Police Scotland bidders are will be required to confirm acceptance to sharing company director's details at preferred bidder's status.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 7353.

The Contracting Authority does not intend to include a sub-contract clause in this contract.

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows: tenderers are requested to offer community benefits within the technical envelope responses, if accepted by the council will consider these to be a contractual requirement.

Note: The buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access PCS-Tender, record your interest in this notice and access the tender documentation please visit https://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project code 7353 under the ITTs Open to All suppliers. Please use the search/filter function, then select project code from the dropdown. Please note that once you have expressed an interest in the ITT it will move the to your ‘My ITTs Area’.

For further information on using PCS-Tender, please read the suppliers response guide: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/supplierhelppage/PCS-TSupplierResponseGuide.pdf

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is Project_7353. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

The Contracting Authority does not intend to include a sub-contract clause in this contract.

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Refer to ITT.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is Project_7353 - Block Building Insurance. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

The Contracting Authority does not intend to include a sub-contract clause in this contract for the following reason:

Due to the nature of the marketplace, sub-contracting has not been considered for this tender.

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Community Benefits offered may include but is not limited to:

- Training solutions for staff;

- Frequently Asked Questions & Answer Document for staff/customers;

- Provide professional support and guidance through Residents Meetings;

- Information Leaflets;

- Provide a Communication Facility via Website;

- Any other considerations you may wish to present.

All Community Benefit requirements will be detailed within the ITT

(SC Ref:473710).

VI.4)Procedures for review
VI.4.1)Review body
West Dunbartonshire Council
Garshake Road
Dumbarton
G82 3PU
United Kingdom
Telephone: +44 1389737000

Internet address:http://www.west-dunbarton.gov.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
06/01/2017