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The Authority has a requirement for the shipment of waste materials and provision of standard ISO 20ft containers for the shipment of the majority of the waste materials from Orkney to Shetland.

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Orkney Islands Council
Council Offices, School Place
Kirkwall
KW15 1NY
United Kingdom
Contact person: Denise Link
Telephone: +44 01856873535
E-mail:
Fax: +44 01856876158
NUTS code: UKM65

Internet address(es):

Main address: http://www.orkney.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00369

I.2)Joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publiccontractsscotland.gov.uk
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Provision of Container Shipment of Waste to Shetland.

Reference number: OIC/PROC/0561
II.1.2)Main CPV code
90500000
II.1.3)Type of contract
Services
II.1.4)Short description:

The Authority has a requirement for the shipment of waste materials and provision of standard ISO 20ft containers for the shipment of the majority of the waste materials from Orkney to Shetland.

II.1.5)Estimated total value
Value excluding VAT: 2 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
90512000
II.2.3)Place of performance
NUTS code: UKM65
Main site or place of performance:

Orkney Islands and Shetland Islands.

II.2.4)Description of the procurement:

The Authority has a requirement for the shipment of waste materials and provision of standard ISO 20ft containers for the shipment of the majority of the waste materials from Orkney to Shetland.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Service Delivery / Weighting: 30
Price - Weighting: 70 %
II.2.6)Estimated value
Value excluding VAT: 20 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

The Contract will be for an initial term of 3 years, with the option to extend for a further 2 x 12 month periods, subject to the satisfactory annual performance reviews.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
List and brief description of selection criteria:

As detailed within ‘Appendix A To The Contract Notice For The Provision of Container Shipment of Waste to Shetland: Reference OIC/PROC/0561’

4B.5.1 - It is a requirement that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below.

Employer's (Compulsory) Liability Insurance = 5 000 000 GBP

Public Liability Insurance = 5 000 000 GBP

Pollution and/or Environmental Insurance = 5 000 000 GBP

III.1.3)Technical and professional ability
List and brief description of selection criteria:

As detailed within ‘Appendix A To The Contract Notice For The Provision of Container Shipment of Waste to Shetland: Reference OIC/PROC/0561’.

Bidders should answer the following questions in section 4C of the ESPD which shall be scored in accordance with the weighting and scoring mechanism set out.

Question 4C.1.2 weighting 10 %

Question 4C.2 weighting 10 %

Question 4C.4 weighting 10 %

Question 4C.7 weighting 20 %

Question 4C.8.1 weighting 10 %

Question 4C.8.2 weighting 10 %

Question 4C.9 weighting 10 %

Question 4C.10 weighting 20 %

Minimum level(s) of standards possibly required:

Question 4C1.2, 4C.2, 4C.4, 4C.7, 4C.8.1, 4C.8.2, 4C.9 and 4C.10 shall be marked 0-4 in accordance with the following markings scheme:

Score = 0 Unacceptable - Nil or inadequate response. Fails to demonstrate an ability to meet the requirement.

Score = 1 Poor - Response is partially relevant and poor. The response addresses some elements of the requirement but contains insufficient detail or explanation to demonstrate how the requirement will be fulfilled.

Score = 2 Acceptable - Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas.

Score = 3 Good - Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled.

Socre = 4 Excellent - Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 17/02/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 20/02/2017
Local time: 11:00
Place:

Procurement Office, Council Offices, School Place, Kirkwall, Orkney, KW15 1NY.

Information about authorised persons and opening procedure:

Tenders opened in the presence of a Councillor, Procurement Manager and Procurement Officer.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Yes, January 2022.

VI.2)Information about electronic workflows
VI.3)Additional information:

Tenderers should complete the ESPD (Scotland) contained within the Invitation to Tender documentation referring to ‘Appendix A To The Contract Notice For The Provision of Container Shipment of Waste to Shetland: Reference OIC/PROC/0561’.

The Council reserves the right to cancel the procurement at any stage and not award a Contract. The expenditure, work or effort undertaken by bidders prior to the award of any Contract is accordingly a matter solely for the commercial judgement of bidders.

Late tenders will not be considered by the Council.

An economic operator that suffers, or risks suffering loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=477300.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

The Contracting Authority does not intend to include a sub-contract clause in this contract.

(SC Ref:477300).

VI.4)Procedures for review
VI.4.1)Review body
Orkney Islands Council
Council Offices, School Place
Kirkwall
KW15 1NY
United Kingdom
Telephone: +44 01856873535
Fax: +44 01856876158

Internet address:http://www.orkney.gov.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
13/01/2017