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CalMac Ferries Limited is seeking a Contractor to help manage its Waste streams from end to end. The Contractor shall undertake both the management of subcontractors where required across CalMac's network and provide waste collection services where ...

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
CalMac Ferries Limited
Ferry Terminal
Gourock
PA19 1QP
United Kingdom
Contact person: Alison Ure
Telephone: +44 1475650243
E-mail:
Fax: +44 1475650330
NUTS code: UKM35

Internet address(es):

Main address: www.calmac.co.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10923

I.2)Joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publictendersscotland.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: www.publictendersscotland.publiccontractsscotland.gov.uk
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Other activity: ferry transport

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

CalMac Ferries Waste Management Service.

Reference number: PQQ 2235
II.1.2)Main CPV code
90500000
II.1.3)Type of contract
Services
II.1.4)Short description:

CalMac Ferries Limited is seeking a Contractor to help manage its Waste streams from end to end. The Contractor shall undertake both the management of subcontractors where required across CalMac's network and provide waste collection services where viable to do so. The Collection and Disposal of all Waste shall be undertaken in line with current Environmental Management & Health & Safety Legislation. The Contractor will be required to collect the Waste from CalMac Ferries Limited premises throughout the west coast of Scotland.

II.1.5)Estimated total value
Value excluding VAT: 2 400 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
90513000
79723000
90520000
03416000
19630000
19640000
34928480
15400000
II.2.3)Place of performance
NUTS code: UKM35
Main site or place of performance:

West Coast of Scotland.

II.2.4)Description of the procurement:

CalMac Ferries Limited is seeking a Contractor to help manage its Waste streams from end to end. The Contractor shall undertake both the management of subcontractors where required across CalMac's network and provide waste collection services where viable to do so. The Collection and Disposal of all Waste shall be undertaken in line with current Environmental Management & Health & Safety Legislation. The Contractor will be required to collect the Waste from CalMac Ferries Limited premises throughout the west coast of Scotland. The Contractor shall collate data as identified in the invitation to tender and provide expert advice on waste reduction. Please note CalMac Ferries Limited reserves the right to incorporate details of new premises to these lists, or withdraw addresses from the lists during the contract period, with no additional costs or detriment to the performance of the contract. The Contractor will be required to provide their expertise and technical advice in Identifying, Classifying, Collecting and Disposing of the Waste in a safe manner in line with current Environmental Management & Health & Safety Legislation. The detailed specification of the supply of the services and details of estimated demand is provided in the technical envelope included as part of the Invitation to Tender pack.

The Collection and Disposal of General Waste which includes the following:

Catering and retail waste including food waste, plastic packaging, paper and card packaging, paper cups, plastic containers, liquid waste, general office waste

The Collection and Disposal of Special Waste which includes the following:

Bilge Waste;

Used Products including Batteries; Absorbent Granules, Aerosols, Paint, Plastics and Metals, Oil Filters, Industrial Wipes, Machinery Oil, Waste Engine Oil, Hydraulic fluid, Cooking Oil, and Recovered Flotsam.

The Contractor will provide regular collections from the CalMac locations as required and instructed in the Purchase Order issued by CalMac Ferries Limited.

The Contractor will offer appropriate bulk storage containers for CalMac use and the Contractor will be responsible for servicing and maintenance where necessary of the storage containers. CalMac reserves the right to supply bulk storage containers and amend the Contract pricing accordingly.

CalMac shall require that collections are maintained all year round to ensure containers are emptied regularly in line with CalMac operating 364 days per year. Lower volume SPECIAL WASTE streams will be collected as and when required or as notified to the Contractor by CalMac Ferries designated employee.

CalMac Ferries Waste Management Service; Including Waste Collection and Disposal from Premises on the West Coast of Scotland:

The Collection and Disposal of Waste which includes the following:

Catering and retail waste including food waste;

plastic packaging;

paper and card packaging;

paper cups;

plastic containers;

liquid waste;

general office waste;

bilge Waste;

batteries;

absorbent granules;

aerosols;

paint;

plastics;

metals;

oil filters;

industrial wipes;

machinery oil;

waste engine oil;

hydraulic fluid;

cooking oil;

recovered flotsam.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 2 400 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 72
This contract is subject to renewal: yes
Description of renewals:

Possible extension subject to agreement for up to a further 24 months.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 3
Objective criteria for choosing the limited number of candidates:

Contractors are required to pass the mandatory and discretionary grounds for exclusion as detailed in Part 3 of the ESPD.

Contractor should note that the technical envelope which forms part of this ESPD is scored. Weightings for the scored questions is as follows:

Part 4C: Services ( Two relevant examples from the past 3 years) - 50 %

Part 4C: Qualifications - 15 %

Part 4C: Environmental Management - 15 %

Part 4C: Manpower - 10 %

Part 4C: Equipment 10 %.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

It is CalMac Ferries Ltd intention to Reserve this Contract. Please refer to Regulation 21 of the Public Contracts (Scotland) Regulations 2015, and to Article 20 of the Directive 2014/24/EU.

III.1.2)Economic and financial standing
Minimum level(s) of standards possibly required:

Minimum level(s) of standards required:

Employer's Liability

The organisation/consultant shall take out and maintain throughout the period of their services Employer's Liability insurance with an indemnity limit at a minimum of ten million (10 000 000 GBP) pounds sterling in respect of any one event.

Public Liability / Pollution Extension

The organisation/consultant shall take out and maintain throughout the period of their services Public Liability Insurance with an indemnity limit at a minimum of ten million (10 000 000 GBP) in respect of any one event including Pollution and Contamination cover (sudden and unforeseen).

Products Insurance

The organisation/consultant shall take out and maintain throughout the period of their services Products Liability insurance with an indemnity limit at a minimum of ten million (10 000 000 GBP) in respect of any one event.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

With reference to ESPD question 4C1.2, bidders will be required to provide two examples that demonstrate that they have the relevant experience for the Tender applied for as described in part II.2.4) of the OJEU Contract Notice.

With reference to ESPD question 4A.2, bidders must confirm waste carrier licence and waste management license or PPC (Pollution Prevention and Control) from the appropriate environmental agency of the bidder's country; this must remain in place for the duration of the contract.

Minimum level(s) of standards possibly required:

Minimum level(s) of standards required:

Question 4C.1 weighting will be out of 100 % with 50 % attributed to each example. A minimum pass mark of 60 % is required for this question and will depend on the total of both examples combined. Any Bidder who fails to achieve the minimum score for this question will be excluded at this stage.

III.1.5)Information about reserved contracts
The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons
The execution of the contract is restricted to the framework of sheltered employment programmes
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.5)Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 21/02/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 07/03/2017
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

1 year prior to end of Contract.

VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

Re ESPD Questions 4D.1, 4D1.1, 4D2 and 4D2.1 bidders must hold the certificates or comply with the questions noted in ESPD 4D which is located within the Tender documents held on Public Contracts Scotland Tender.

This also includes a Health and Safety questionnaire which must be completed and returned by the Bidder, the questionnaire is evaluated on a pass or fail basis.

Contractor should note that the following questions have been deleted from the ESPD and are not required for the purpose of this procurement:

2A.18 - Lots

3D.13; 3D.13.1 - preparation of procurement procedure

4A.1; 4A.1.1 - trade registers

4A.2 - service contracts

4B.1.1; 4B.1.2; 4B.1.3 - economic & financial standing

4C.1; 4C.1.1 - works

4C.2; 4C.2.1; 4C.3; 4C.4; 4C.5 - technicians & technical bodies

4C.10 - Subcontracting

4C.11; 4C.11.1; 4C.11.2 - products

4C.12; 4C.12.1;; 4C.12.2 - quality control

4E - global question for all section criteria

5.1; 5.2; 5.3 - reduction of the number of qualified candidates

The tender award criteria questions and weightings will be published in the Invitation to Tender. While it is intended that initial tenders will form the basis of subsequent negotiations, we reserve the possibility of awarding the contract on the basis of initial tenders without negotiation, which will be evaluated in accordance with the award criteria and scoring mechanism.

The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 2235. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

The Contracting Authority does not intend to include a sub-contract clause in this contract.

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

CalMac Ferries Ltd view the Waste Management Services Contract to be an opportunity to work with local organisations involved in the creation of employment opportunities for disabled and disadvantaged people.

It is an expectation of CalMac that any organization wishing to become the contractor will be able to facilitate CalMac's aims and aspirations of achieving this goal.

(SC Ref:477516).

VI.4)Procedures for review
VI.4.1)Review body
CalMac Ferries Limited
Ferry Terminal
Gourock
PA19 1QP
United Kingdom
Telephone: +44 1475650243
E-mail:
Fax: +44 1475650330

Internet address:www.calmac.co.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
16/01/2017