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West Dunbartonshire Council is seeking to appoint suitably qualified and experienced agencies for the provision of temporary craft (trades) PAYE workers.

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
West Dunbartonshire Council
Garshake Road
Dumbarton
G82 3PU
United Kingdom
Telephone: +44 1389737000
E-mail:
NUTS code: UKM31

Internet address(es):

Main address: http://www.west-dunbarton.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00153

I.2)Joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Temporary Craft Agency Workers Framework.

II.1.2)Main CPV code
79600000
II.1.3)Type of contract
Services
II.1.4)Short description:

West Dunbartonshire Council is seeking to appoint suitably qualified and experienced agencies for the provision of temporary craft (trades) PAYE workers.

II.1.5)Estimated total value
Value excluding VAT: 1 200 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
79600000
II.2.3)Place of performance
NUTS code: UKM31
II.2.4)Description of the procurement:

West Dunbartonshire Council (WDC)is seeking to appoint suitably qualified and experienced agencies for the provision of temporary craft (trades) PAYE workers framework.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 1 200 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Option to extend for a further 12 months included in duration months.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Minimum level(s) of standards possibly required:

Minimum level(s) of standards required:

You must have the following levels of insurance:

Employers Liability: 10 000 000 GBP

Public Liability: 5 000 000 GBP

Professional Indemnity : 5 000 000 GBP

With reference to ESPD Question:

4B.1 and 4B2 Turnover - Supplier must demonstrate an annual turnover for each of the 2 previous years of greater than 2 times the annual value of contract on offer. Contract budget 300 000 GBP pa therefore a turnover of 600 000 GBP is required per annum.

4B.4 Ratios - a Pass in any 2 of the 3 ratios as an overall Pass for Economic and Financial standing.

- (Ratio 1) Acid Test - (current Assests-Stock)/Current Liabilities. To pass the Acid Test Ration question the bidder must have a score greater than 1.

- (Ratio 2) Return on Capital Employed % - Profit/Capital employed. To pass this question the Council require the bidder to score a positive figure/percentage.

- (Ratio 3) Current Ratio - Current Assets/Liabilities. To pass this question the Council require the bidder to achieve a score of greater than 1.

WDC will use template WD09 - WDC Financial Vetting Questionnaire, it is recommended that candidates review their own ratio score in advance of submitting their tender. In the event that a firm does not meet the financial criteria for consideration where their Tender Submission is supported by a Parent Company Guarantee WD04 - Parent Company Guarantee. Should after review of the financial evaluation of tenderer fail, then the tender submission may be rejected.

Insurance:

Q4B.5.1 - It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the insurance levels listed below.

- Employers Liability Insurance - 10 000 000 GBP

Q4B.5.1

- Public Liability - 5 000 000 GBP

- Professional Indemnity - 5 000 000 GBP.

III.1.3)Technical and professional ability
Minimum level(s) of standards possibly required:

Minimum level(s) of standards required:

ESPD questions 4C.1.2, 4C.10.

These questions will be scored in line with ‘Evaluation Methodology’ as detailed in WD01 however a minimum ‘pass’ threshold of 2 acceptable (50 %) must be achieved or the tenderer will have failed to meet the Councils requirements and therefore will not progress to stage 2 ‘award criteria’ (Technical and Commercial envelopes).

With reference to ESPD question 4C.1.2, bidders will be required to provide 2 examples that demonstrate that they have the relevant experience to deliver the services of agency workers to this type/size of project as described in the product specification contained within the procurement documents.

These examples will be for a similar requirement, which may include local authorities, housing association or social landlords or similar services, with a value similar or greater to West Dunbartonshire Councils requirement.

The Council reserves the right to contact any or all of the companies provided in previous works examples to ascertain performance and visit their premises, candidates should ensure that companies listed would be willing to discuss the candidates performance with the Council.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 3
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 02/03/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 02/03/2017
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

3-4 years.

VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

All agency workers to operate PAYE only.

The document entitled ‘Supplier Certificates and Additional Selection Criteria’ are all located within the general attachments area of PCS-T and should be completed and presented at the ‘Request for Documentation’ stage on PCS-T.

1. WD04 Parent Company Guarantee.

2. WD05 Non Collusion Certificate.

3. WD07 Certificate of Non-Canvassing.

4. WD08 FOI Declaration.

5. WD09 WDC Financial Vetting Questionnaire.

6. WD15 Police Scotland Checks.

The above constitutes tender selection criteria. Failure to respond will result in exclusion from the tender.

Minimum requirements to pass the qualification envelope, exclusion and selection criteria.

Discretionary Scored Questions - Shortlising Qualification Envelope Questions.

These questions will be scored in line with the ‘Evaluation Methodology’ detailed in WD01.

With reference to information sharing with Police Scotland bidders are required to confirm acceptance to sharing company director's details at preferred bidder's status.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 7233.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 7233. For more information see:

http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

The Contracting Authority does not intend to include a sub-contract clause in this contract.

Community benefits are included in this requirement. For more information see:

http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Community Benefits offered may include but is not limited to:

Training solutions for staff and any other added value benefit applicable to this contract.

Employment and training of local people and curriculum support / work experience placements for local educational establishment.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 7233. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

The Contracting Authority does not intend to include a sub-contract clause in this contract.

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Employment and training of local people and curriculum support / work experience placements for local educational establishment

(SC Ref:476099).

VI.4)Procedures for review
VI.4.1)Review body
West Dunbartonshire Council
Garshake Road
Dumbarton
G82 3PU
United Kingdom
Telephone: +44 1389737000

Internet address:http://www.west-dunbarton.gov.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
26/01/2017