RCH require the services of a contractor to undertake Stock and Environmental Surveys of our property and land assets. The aim of the procurement is for the successful bidder to collect data on our existing Assets which will support RCH to meet its ...
Section I: Contracting authority
Roxburgh House, 102-112 Roxburgh Street
Telephone: +44 1475788887
NUTS code: UKM35
Main address: http://riverclydehomes.org.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12102
Section II: Object
Stock and Environmental Survey, Asset Management Service and Minor Works.
RCH require the services of a contractor to undertake Stock and Environmental Surveys of our property and land assets. The aim of the procurement is for the successful bidder to collect data on our existing Assets which will support RCH to meet its current obligations under the Energy Efficiency Standards for Social Housing and other guidelines set out by the Housing Regulator and Scottish Government. The bidder will be required to complete 4000 Stock Condition surveys and to record the key features and condition of all land owned by the association. Whilst conducting the surveys the successful bidder will be required to identify and rectify necessary electric works on site. The successful bidder shall design, build, provide access to, maintain and assist RCH in operating a GIS System on which all information collected from the surveys is to be held. The bidder shall build, provide access to, maintain and support an analytics suite to interrogate the data held on the GIS.
River Clyde Homes and its associated subsidiary, River Clyde Property Management Ltd ("RCH”) require to procure the services of a competent and suitably experienced contractor to undertake Stock and Environmental Surveys of our properties, and Land Assets.
The aim of this procurement is for the successful bidder to collect data on our existing Assets which will support RCH to meet its current obligations under the Energy Efficiency Standards for Social Housing ("EESSH”) and related guidelines established by the Scottish Housing Regulator and Scottish Government. RCH’s current asset management system is APEX and experience / knowledge of this is essential.
The bidder will be required to complete 4000 Stock Condition surveys and to survey and record the key features and condition of all land owned by the association, all environmental assets should be recorded using high resolution photography with the ability to perform photogrammetry on the images.During the process of conducting the stock condition surveys the bidder will be required to identify and immediately rectify necessary minor electrical works on site.
These works comprise:
- Replacement of Faulty and Non-Operational Emergency Alarms (CO, Smoke, Heat).
- Renewal of Emergency Alarms not to specified standards (CO, Smoke, Heat).
- Installation of Special Needs Emergency Alarms where necessary.
- Electrical Faults - Where bare wires have been identified that could pose a risk of electric shock an electrician will investigate and where applicable make safe and produce an Electrical Installation Condition Report ("EICR”) if legally required to do so.
- Where a circuit fails a ‘Socket, and See’ test an electrician will produce an EICR and rectify any faults which are found.
- Where broken sockets, switches, light fittings, or other electrical unit that forms part of the fabric of the building are identified these will be rectified.
The successful bidder shall design, build, provide access to, maintain and assist RCH in operating a GIS System on which all information collected from the surveys is to be held. The bidder shall build, provide access to, maintain and support an analytics suite to interrogate the data held on the GIS. The successful bidder’s system must have the ability to be accessed by an unlimited number of RCH users via the cloud and include a user friendly interface that requires minimal training to deploy.
The bidder’s GIS system should look similar to Google Maps (or equivalent), and should incorporate the functionality for a user to hover over any RCH asset and a pop up will show on screen highlighting the respective asset’s information. For example "This Elm tree was last cut on X date and is due for further pruning on Y date…. or "This footpath of 250sq m is asphalt and requires 6 monthly inspections with a replacement cost of GBP200k.” Whenever RCH carry out any investment or maintenance works the new information should be capable of input onto the GIS system.
The GIS system database must include Web Services / Application programming interface for the transfer of data from the GIS system to other databases owned and/or operated by RCH. The bidder should have the knowledge and expertise to manage/extract data collected via the previous stock condition and environmental surveys and other digital data which is currently held within other RCH databases and format these RCH datasets and import them into the GIS system.
It is important to River Clyde Homes that the investment into this system ensures that it not only can connect with other databases and software programs currently used within RCH but also that it can stand alone if required.
RCH may elect to extend any resultant agreement for up to a further 2, 12 month periods. Contract not to exceed 60 months in its entirety.
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section III: Legal, economic, financial and technical information
4B.5.1 - It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:
Employer's Liability Insurance = 5 000 000 GBP
Public Liability Insurance = 5 000 000 GBP
Professional Indemnity = 2 000 000 GBP
4B.6 - The bidder's company name and registration number will be used to obtain a financial risk assessment report from Dun & Bradstreet. Only companies which are deemed financially stable by RCH's Finance Department, on the strength of their financial report will be eligible to be a party to the contract. It is the tenderers responsibility to ensure that the information held by Dun & Bradstreet is up to date at the time of submission. If you prefer to have this assessment carried out in respect of a guarantor, such as an ultimate parent body, then you may elect for this option and details of the guarantor should be provided.
4C.1.2 - Bidders will be required to provide examples of the successful delivery of contracts that are close in nature and scope to RCH's requirement; to demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4 of the OJEU Contract Notice. Bidders require to describe the scope of the contracts, what their responsibilities are / were, what the scale of the contract was, and how they have performed within the contract. Bidders who simply provide the company name, value and date will receive a zero score in this element. Contract examples must include Stock Condition Surveys, Environmental Surveys, Apex experience and examples of when your GIS system has been utilised by other parties. This should also include a brief description of your GIS System. (Worth 50 % of ESPD Score)
4C.2 - Bidders will be required to provide details of the staff they have available to service the contract, providing information on their core skills, qualifications, etc. You require to detail the experience and competency of the staff who will service the contract for RCH, and show how this will reflect on the quality of the service provided. Your staff expertise in Geographic Information System's and Spatial Data Infrastructure should be included incorporating ;Map Objects (or equivalent); Microsoft SQL Server (or equivalent); BizTalk (or equivalent); Virtual Earth (or equivalent; Google Earth and Maps (or equivalent); Macromedia Flash MX (or equivalent)- (Worth 30 % of ESPD Score)
4C.6.1 - Bidders will be required to state the relevant educational and professional qualifications their managerial staff hold. (Worth 10 % of ESPD Score)
4C.8.1 - Bidders will be required to confirm their average annual manpower for the last three years. (Worth 5 % of ESPD Score)
4C.9 - Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the types of requirements detailed in II.2.4 in the OJEU Contract Notice.(Worth 5 % of ESPD Score)
4C.10 - Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract. (Info only)
4D.1 - The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent).
Bidders are required to be accredited by SELECT / NICEIC or equivalent.
The bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum.OR,The bidder must have a regularly reviewed and documented policy for Health and Safety (H&S) management, endorsed by the Chief Executive Officer, or equivalent. The policy must be relevant to the nature and scale of the work and set out responsibilities for H&S management at all levels within the organisation. The policy must be relevant to the nature and scale of your operations and set out your company's responsibilities of health and safety management and compliance with legislation.
Staff servicing the contract require to be acccredited Domestic Energy Assessors, and due to the requirement for minor electrical works to be performed, they also require to be qualified electricians. Bidders must be members of the National Inspection Council for Electrical Installation Contracting or SELECT, Scotland's Electrical Trade Association, or equivalent.
Key Performance Indicators will apply to the contract. This will be detailed at the tender stage.
Section IV: Procedure
Section VI: Complementary information
All ESPD's must be submitted electronically via the Public Contracts Scotland (PCS) Electronic Tender Post Box. Any response not submitted via the Post Box will not be considered. Any queries relating to the contract must be raised via the ‘Question & Answer' function of the PCS website.
The response provided to questions 4C.1 - 4C.9 of the ESPD will be allocated a score based on the following methodology, all other sections of the ESPD are scored on a Pass/Fail basis:
0 - Unacceptable
1 - Poor
2 - Acceptable
3 - Good
4 - Excellent
Unacceptable - Nil or inadequate response. Fails to demonstrate previous experience/capacity/capability relevant to this criterion.
Poor - Response is partially relevant but generally poor. The response shows some elements of relevance to the criterion but contains insufficient/limited detail or explanation to demonstrate previous relevant experience/ capacity/capability
Acceptable - Response is relevant and acceptable. The response demonstrates broad previous experience, knowledge and skills/capacity/capability but may lack in some aspects of similarity e.g. previous experience, knowledge or skills may not be of a similar nature.
Good - Response is relevant and good. The response is sufficiently detailed to demonstrate a good amount of experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.
Excellent - Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates thorough experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.
Where a bidder is allocated a score of "0” or 1’ by RCH's evaluation panel, for any of these questions, they may be disqualified from the procurement process.
It is envisaged that the 5 highest scoring bidders will be taken forward to the tender stage.
A separate ESPD response must be provided for any subcontractor(s) on whose capability and capacity the main bidder relies on in order to meet the selection criteria.
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=479837.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
At tender stage bidders will require to set out what community benefits they will bring to the Inverclyde area in the event of a successful bid. Responses may address targeted recruitment & training; equal opportunities; supply-chain initiatives; environmental initiatives, community consultation; contributions to education; the promotion of social enterprises; and resources for community initiatives. These benefits must be specific to this contract and not part of a wider Corporate Social Responsibility (CSR) programme.
Roxburgh House, 102-112 Roxburgh Street
Telephone: +44 1475788887