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The Authority is seeking to appoint a Contractor(s) for the supply, delivery of Franking Machines, associated products and services including installation and configuration of equipment and provision of consumables to the further education / higher ...

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
APUC Limited
Unit 27, Stirling Business Centre, Wellgreen
Stirling
FK8 2DZ
United Kingdom
Telephone: +44 1314428930
E-mail:
NUTS code: UK

Internet address(es):

Main address: http://www.apuc-scot.ac.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10402

I.2)Joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Education

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Provision of National Franking Machines, Associated Services and Consumables.

Reference number: PMR1001 AP
II.1.2)Main CPV code
30144100
II.1.3)Type of contract
Supplies
II.1.4)Short description:

The Authority is seeking to appoint a Contractor(s) for the supply, delivery of Franking Machines, associated products and services including installation and configuration of equipment and provision of consumables to the further education / higher education (FE/HE) sector (UK wide) and the wider Public Sector (Scotland) as listed within Appendix E of the ITT.

II.1.5)Estimated total value
Value excluding VAT: 66 174 854.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
30144100
II.2.3)Place of performance
NUTS code: UK
Main site or place of performance:

Scotland and Northern Ireland.

II.2.4)Description of the procurement:

The Authority is seeking to appoint a Contractor(s) for the supply, delivery of Franking Machines and associated products and services including installation and configuration of equipment and provision of consumables to the further education / higher education (FE/HE) sector (UK wide) and the wider Public Sector (Scotland) as listed within Appendix E of the ITT.

Please note the Framework Value quoted includes ‘pass through’ costs including postage costs set by Royal Mail. The actual estimated spend for the total potential Framework Agreement period excluding these costs is 16 543 713 GBP.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Technical / Weighting: 60
Price - Weighting: 40
II.2.6)Estimated value
Value excluding VAT: 66 174 854.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The Authority reserves the right to extend the Framework Agreement for a further period up to 24 months subject to satisfactory performance and continued Institutions requirements.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

III.1.1 of the notice is not applicable to this procurement exercise.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

Please refer to question within 4B.5 of the ESPD and Economic and financial standing section within PCS-T to confirm:

Bidders must confirm they can provide the following supporting evidence prior to award:

Employer's (Compulsory) Liability Insurance* = 5 000 000 GBP.

Product Liability Insurance = 5 000 000 GBP.

Public Liability Insurance = 5 000 000 GBP.

Please refer to question within 4B.6 of the ESPD and Economic and financial standing section within PCS-T to confirm:

Please include at a minimum 2 year's financial accounts.

Alternatively, if you are unable to provide the required accounting information - e.g. a new business without the required accounts, please provide a banker's letter demonstrating their willingness to support your organisation over the term of the agreement.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

III.1.3 of the notice is not applicable to this procurement exercise.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

Following commencement of the Framework Agreement, the Contractor will provide a performance report to the Authority on a quarterly basis to include spend by institution under the Framework Agreement for the reporting period.

Contractors must provide the information on a quarterly basis, within 10 working days following the start of each quarter by logging into the website. Data must be uploaded to the website http://ucsp.ac.uk/ using the template provided (template shall be provided during the Lead-In period).

The supplied spreadsheet is the only format permissible and should contain Contractor name, tender reference, total net spend value, by Institution for each month.

Following the beginning of each new academic year the Authority will provide the Contractor with a new template along with the reporting schedule. If there has been no spend for the quarter, this will still require you to login and record a nil spend return.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 4
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 02/03/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Date: 02/03/2017
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

December 2021.

VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

Form of Tender.

Tenderer's must sign the Form of Tender - Appendix A prior to award to confirm that their Tender Response is a complete, true and accurate submission. (At point of Award.)

Freedom of Information.

Please confirm that you will be in a position to complete (prior to award) ‘Appendix B - Freedom of Information’ (if applicable) in the Technical Questionnaire in PCS-Tender.This information should only be submitted if applicable at point of award.

Supply Chain Code of Conduct.

In partnership with Institutions, the Authority has developed a Supply Chain Code of Conduct - Appendix D which sets out its expected standards for its supply chain in social, ethical and environmental compliance. Tenderer's must complete the Supply Chain Code of Conduct to assist in achieving its objectives prior to award.

For the complete list of institutions and other participating bodies please refer to Appendix E.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 7305. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

The Contractor will work with the Authority to deliver Community Benefits or social value where they are identifiable throughout the term of the Framework Agreement. Examples of Community Benefits or social value are providing training opportunities to staff and students, apprenticeships and investment in the local community.

(SC Ref:478859).

VI.4)Procedures for review
VI.4.1)Review body
APUC Limited
Unit 27, Stirling Business Centre, Wellgreen
Stirling
FK8 2DZ
United Kingdom
Telephone: +44 1314428943
E-mail:

Internet address:http://www.apuc-scot.ac.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

APUC Ltd will incorporate a minimum 10 calendar day Standstill Period following electronic notification (minimum of 15 calendar days for any other means of communication) to unsuccessful applicants of the award decision. An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or the Court of Session.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
31/01/2017