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South Ayrshire Council Revenues and Benefits department has a requirement for remote processing of Housing Benefit and Council Tax Reduction changes claims. The remote processing would predominantly include changes that have been notified via ATLAS ...

Contract award notice

Results of the procurement procedure

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
South Ayrshire Council
Newton House, 30 Green Street Lane
Ayr
KA8 8BH
United Kingdom
Telephone: +44 3001230900
E-mail:
NUTS code: UKM37

Internet address(es):

Main address: http://www.south-ayrshire.gov.uk/procurement/

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00405

I.2)Joint procurement
The contract is awarded by a central purchasing body
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Remote Benefit Processing Services.

Reference number: CE-44-16
II.1.2)Main CPV code
72222300
II.1.3)Type of contract
Services
II.1.4)Short description:

South Ayrshire Council Revenues and Benefits department has a requirement for remote processing of Housing Benefit and Council Tax Reduction changes claims. The remote processing would predominantly include changes that have been notified via ATLAS (Automated Transfer to Local Authority Systems) (together with the update of the claim should there be any separate changes outstanding notified from another source) and also changes in circumstances reported from another source (non ATLAS) and changes of address.

II.1.6)Information about lots
This contract is divided into lots: no
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 369 000.00 GBP
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
79940000
48812000
72416000
72222300
II.2.3)Place of performance
NUTS code: UKM37
II.2.4)Description of the procurement:

South Ayrshire Council Revenues and Benefits department has a requirement for remote processing of Housing Benefit and Council Tax Reduction changes claims. The remote processing would predominantly include changes that have been notified via ATLAS (Automated Transfer to Local Authority Systems) (together with the update of the claim should there be any separate changes outstanding notified from another source) and also changes in circumstances reported from another source (non ATLAS) and changes of address.

II.2.5)Award criteria
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2016/S 187-335662
IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
01/02/2017
V.2.2)Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Liberata UK Ltd
4th Floor, Weston House, 246 High Holborn
London
WC1V 7EX
United Kingdom
Telephone: +44 2073783707
Fax: +44 2073783705
NUTS code: UK
The contractor is an SME: no
V.2.4)Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: 369 000.00 GBP
V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Quality Control Requirements

Tenderers may be required to provide the following for Quality Control requirements:

Either:

Option A) If a Tenderers organisation holds a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent) a copy of the certificate may be requested.

Or

Option B) If a Tenderers organisation has a documented policy regarding quality management, a copy of the policy may be requested.

Guidance

The policy should set out your organisation's responsibilities for quality management. Demonstrating that your organisation has and continues to implement a quality management policy that is authorised by the Chief Executive or equivalent and is periodically reviewed at a senior management level. The policy should be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation.

Quality Assurance/Health and Safety Requirements

Tenderers may be required to provide the following for Quality Assurance/Health and Safety Requirements:

Either:

Option A) If a Tenderers organisation holds a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001(or equivalent), or if a Tenderers organisation have, within the last twelve months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum, then a copy of the certificate may be requested.

Or

Option B) If a Tenderers organisation has a policy for health and safety (H&S) management, then a copy of the policy may be requested.

Access to Council Systems

Access to Council systems will be in accordance with the Council's Code of Connection/Network Security Agreement (visible in the additional attachment area of PCS-T), which must be confirmed prior to acceptance of any contract award.

Subcontractor Detail

Tenderers may be required to provide details of the subcontractors they intend to use in their supply chain. Tenderers are required to complete this section as part of the ESPD.

Due to a character restriction on PCS, further details relating to Additional Information can be found on the PCS-T Project.

(SC Ref:480804).

VI.4)Procedures for review
VI.4.1)Review body
South Ayrshire Council
Newton House, 30 Green Street Lane
Ayr
KA8 8BH
United Kingdom
Telephone: +44 3001230900

Internet address:http://www.south-ayrshire.gov.uk/procurement/

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
01/02/2017