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The Councils Housing and Building Maintenance section Building Services, requires the services of a competent contractor to design, supply, erect and dismantle scaffold access equipment to allow the department to meet its requirements to deliver ...

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
West Dunbartonshire Council
Garshake Road
Dumbarton
G82 3PU
United Kingdom
Contact person: Alex Grace
Telephone: +44 1389737828
E-mail:
NUTS code: UKM31

Internet address(es):

Main address: http://www.west-dunbarton.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00153

I.2)Joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publictendersscotland.publiccontractsscotland.gov.uk
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Design, Supply and Erection, Dismantling of Scaffolding Measured Term Contract.

Reference number: 1617-114
II.1.2)Main CPV code
44212310
II.1.3)Type of contract
Services
II.1.4)Short description:

The Councils Housing and Building Maintenance section Building Services, requires the services of a competent contractor to design, supply, erect and dismantle scaffold access equipment to allow the department to meet its requirements to deliver maintenance, repairs and programmed works to the Council's Housing and Public Buildings.

II.1.5)Estimated total value
Value excluding VAT: 2 800 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
44212317
45262100
II.2.3)Place of performance
NUTS code: UKM31
Main site or place of performance:

West Dunbartonshire.

II.2.4)Description of the procurement:

The Councils Housing and Building Maintenance section Building Services, requires the services of a competent contractor to design, supply, erect and dismantle scaffold access equipment to allow the department to meet its requirements to deliver maintenance, repairs and programmed works to the Council's Housing and Public Buildings.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Technical / Weighting: 20
Price - Weighting: 80
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

Option to extend for a further 2 years subject to satisfactory performance determined by West Dunbartonshire Council.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Minimum level(s) of standards possibly required:

With reference to ESPD questions:

4B.1,and 4B.2 Turnover - supplier must demonstrate and annual turnover for each of the 2 previous years of greater than 2 times the annual value of contract on offer est. 700 000 GBP.

4B.4 Ratios - a Pass in any 2 of the 3 ratios as an overall Pass for Economic and Financial standing.

- (Ratio 1) Acid Test - (Current Assets-stock)/Current Liabilities. To pass the Acid Test Ratio question the bidder must have a score of greater than 1.

- (Ratio 2) Return on Capital Employed %- Profit/Capital employed. To pass this question the Council require the bidder to score a positive figure/Percentage.

- (Ratio 3) Current Ratio - Current Assets/Liabilities. To pass this question the Council require the bidder to achieve a score of greater than 1.

WDC will use template WD09 - WDC Financial Vetting Questionnaire v1.0, it is recommended that candidates review their own ratio scores in advance of submitting their tender. In the event that a firm does not meet the financial criteria for consideration but has a parent company that does, the firm may still be eligible for consideration where their Tender Submission is supported by a Parent Company Guarantee WD04 - Parent Company Guarantee refers. Should after review of the financial evaluation of tenderer fail, then the tender submission may be rejected.

Insurance

Q4B.5.1 - It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the insurance levels listed below.

- Employers Liability Insurance - 10 000 000 GBP.

Q4B5.2

- Public and Product Liability Insurance - 10 000 000 GBP each.

- Professional Indemnity Insurance - 2 000 000 GBP or bidders demonstrate they have such cover for scaffold designs within their Public/Products Liability cover.

III.1.3)Technical and professional ability
Minimum level(s) of standards possibly required:

ESPD questions 4C.1.2, 4C.2, 4C.8.1, 4C.8.2, 4C.9, 4C.10.

These question will be scored in line with "Evaluation Methodology” as detailed in WD01 however a minimum "pass” threshold of 2 acceptable (50 %) must be achieved or the tenderer will have failed to meet the Councils requirements and therefore will not progress to stage 2 award criteria (Technical and Commercial envelopes).

With reference to ESPD question 4C.1.2, bidders will be required to provide 2 examples that demonstrate that they have the relevant experience to deliver the scaffolding services as described in part II.2.4 of this Contract Notice or the relevant section of the Site Notice.

These examples will be for Scaffold Services for public sector or social rented housing sector, which may include local authorities, housing association or social landlords with value similar or greater to West Dunbartonshire Councils annual requirements.

The Council reserves the right to contact any or all of the companies provided in previous works examples to ascertain performance and visit their premises, candidates should ensure that companies listed would be willing to discuss the candidates performance with the Council.

ESPD 4D.1 contractors need to demonstrate satisfactory H&S accreditation or standards.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

Health and Safety systems and procedures.

Full details are contained in section VI.3 Additional Information.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 08/03/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 08/03/2017
Local time: 12:00
Place:

Council Offices administered electronically through PCS-T.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Either in 2 years time at January 2019 or January 2021 if optional extension is taken.

VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

The document entitled ‘Supplier Certificates and additional Selection Criteria’ are all found in the general attachments area of PCS-T and should be completed and presented at the ‘Request for Documentation’ stage on PCS-T.

1. WD04 Parent Company Guarantee (Only if Required).

2. WD05 Non Collusion Certificate.

3. WD06 Health & Safety Questionnaire Reform (Only if Required).

4. WD07 Certificate of Non-Canvassing.

5. WD08 FOI Declaration.

6. WD09 WDC Financial Vetting Questionnaire.

7. WD15 Police Scotland Checks.

The above constitutes tender selection criteria. Failure to respond will result in exclusion from the tender.

Minimum requirements to pass the qualification envelope, exclusion and selection criteria

Discretionary Scored Questions - Shortlisting Qualification Envelope Questions.

These questions will be scored in line with the ‘Evaluation Methodology’ detailed in WD01.

Q4D.1 Mandatory Pass/Fail Question - Health and Safety.

1. The bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum.

or

2. The bidder can demonstrate an equivalent, (Passing WDC's Health and Safety assessment questionnaire would demonstrate an equivalent ref WD06).

With reference to information sharing with Police Scotland bidders are will be required to confirm acceptance to sharing company director's details at preferred bidder's status.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 7507. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

WDC will allow and consider contractors offers of community benefits which will be scored within the technical response to the ITT.

(SC Ref:478597).

VI.4)Procedures for review
VI.4.1)Review body
West Dunbartonshire Council
Garshake Road
Dumbarton
G82 3PU
United Kingdom
Telephone: +44 1389737000

Internet address:http://www.west-dunbarton.gov.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
02/02/2017