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Supply and delivery of low-sulphur marine grade gas oil to Shetland Islands Council's marine vessels. Estimated annual requirements: 5 000 000 litres.

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Shetland Islands Council
8 North Ness Business Park
Lerwick
ZE1 0LZ
United Kingdom
Contact person: Colin Black
Telephone: +44 1595744595
E-mail:
Fax: +44 1595744667
NUTS code: UKM66

Internet address(es):

Main address: www.shetland.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00402

I.2)Joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publiccontractsscotland.gov.uk
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Supply and Delivery of Marine Grade Gas Oil.

Reference number: I/23/16
II.1.2)Main CPV code
09135000
II.1.3)Type of contract
Supplies
II.1.4)Short description:

Supply and delivery of low-sulphur marine grade gas oil to Shetland Islands Council's marine vessels. Estimated annual requirements: 5 000 000 litres.

II.1.5)Estimated total value
Value excluding VAT: 8 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
63721400
09134000
II.2.3)Place of performance
NUTS code: UKM66
Main site or place of performance:

Various locations throughout the Shetland Islands and as required by the contracting authority.

II.2.4)Description of the procurement:

The contracting authority requires the supply and delivery of marine grade gas oil (ISO 8217 Grade DMA - sulphur content not greater than 0.1 %).

The annual requirement is estimated at 5 000 000 litres and is to be supplied and delivered in consignments of between approximately 750 - 22 500 litres to the contracting authority's vessels and other locations as required. The estimated number of deliveries is 400 per year.

The current number of vessels operated by the contracting authority is 23 at 10 locations in Shetland.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 2 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

Initial framework agreement period is 12 months with the option to extend for a further period or periods of 12 months, subject to a maximum framework agreement period of 48 months.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Maximum number: 5
II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
List and brief description of selection criteria:

Full Audited Business Accounts for the last 3 years;

Overall turnover detailing those of a similar supply over the last 3 years;

Appropriate bank statement of a minimum value of 2 000 000 GBP;

Employer's and Public Liability insurances at a minimum of 10 000 000 GBP and 5 000 000 GBP respectively;

All other questions in ESPD Part 4 Section B - Economic and Financial Standing are for the last 3 years.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

Economic Operators must confirm that they can guarantee the supply of Marine Grade Gas Oil conforming to ISO 8217 Grade DMA (Sulphur content must not exceed 0.1 %) to Shetland Islands Council 365 days per year. Economic Operators unable to demonstrate security of supply will not be considered further.

Evidence of same/similar supplies in the last 3 years.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.5)Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 06/03/2017
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 10/03/2017
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

2021.

VI.2)Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

For the avoidance of doubt, the Estimated Annual Value of the requirement is 2 000 000 GBP and the Total Estimated Value is 8 000 000 GBP (i.e. 4 years of Supply).

III.1.2 - A Bank Reference Mandate Form is included with the procurement documents for completion by economic operators where a Bank Reference is not submitted directly by the economic operator.

Link to Delivery Locations map: http://goo.gl/nggibo

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=479232.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

The Contracting Authority does not intend to include any community benefit requirements in this contract for the following reason:

The main purpose of the framework agreement is the supply and delivery of fuel to marine vessels including lifeline services.

One of the key requirements is security of supply to ensure that scheduled ferry services can be maintained for the benefit of the community.

Although not a contractual requirement, sub-contracting is allowed for in the procurement documents. It is considered that a further contractual obligation would not be conducive to achieving the best response from the market.

(SC Ref:479232)

Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=479232

VI.4)Procedures for review
VI.4.1)Review body
Shetland Islands Council
8 North Ness Business Park
Lerwick
ZE1 0LZ
United Kingdom
Telephone: +44 1595744595
Fax: +44 1595744667

Internet address:www.shetland.gov.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Section VI.1.4 - Procedures for Review - Regulation 88 of the Public Contracts (Scotland) Regulations 2015 applies. Any proceedings to be raised must be brought in the Sheriff Court or Court of Session in accordance with that Regulation.

The Contract shall be subject to Scots Law and the jurisdiction of the Scottish Courts.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
03/02/2017