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This Framework is for the provision of Coach Hire Services across 4 geographical lots. There will be a requirement for pick up and drop offs crossing over boundaries of these lots, with some journeys involving significant distances outside the ...

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
APUC Limited
Unit 27, Stirling Business Centre, Wellgreen
Stirling
FK8 2DZ
United Kingdom
Telephone: +44 1314428930
E-mail:
NUTS code: UKM27

Internet address(es):

Main address: http://www.apuc-scot.ac.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10402

I.2)Joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Education

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Coach Hire - Glasgow Region.

Reference number: TRA1003C1
II.1.2)Main CPV code
60172000
II.1.3)Type of contract
Services
II.1.4)Short description:

This Framework is for the provision of Coach Hire Services across 4 geographical lots. There will be a requirement for pick up and drop offs crossing over boundaries of these lots, with some journeys involving significant distances outside the geographical regions.

II.1.5)Estimated total value
Value excluding VAT: 6 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Coach Hire - Central Glasgow Region

Lot No: 1
II.2.2)Additional CPV code(s)
60172000
II.2.3)Place of performance
NUTS code: UKM34
Main site or place of performance:

Glasgow Caledonian University, Strathclyde University, Glasgow School of Art, University of Glasgow, City of Glasgow College, Glasgow Clyde College, Glasgow Kelvin College.

II.2.4)Description of the procurement:

This Framework is for the provision of Coach Hire Services across 4 geographical Lots.

Lot 1 is for Coach Hire across the Central Glasgow Region.

There will be a requirement for pick up and drop offs crossing over boundaries of these Lots, with some journeys involving significant distances outside the geographical regions.

The Coach services will have 2 elements of usage:

Planned Coach Service - Provision of pre-booked journey coach with driver hire services on a standing order basis (pre-scheduled coach hire service). These may be booked far in advance and it will be the Contractors responsibility to attend at the appointed location and to ensure the punctuality of the coach, (all Coaches must have access for passengers with mobility difficulties, e.g., wheelchair access) or lone travellers, groups with special needs and their escorts, when required etc. The Contractor will be required to confirm the booking with the institutions booker the day before travel to confirm time and location of coach.

Reactive/Ad Hoc - Provision of a coach hire with driver service on an ad-hoc basis (non-scheduled coach hire service) Institutions will try to give advance warning of these requirements, but on occasion this may be requested at short notice. Contractors must make every effort to supply this demand and on any occasion when this is not possible a written (email) explanation must be provided to the institutions booker.

There may be a requirement for an additional stop either planned or reactive, or a visit may sometimes over-run. Participating Institutions will require a degree of flexibility from the driver allocated to the journey in such circumstances to accommodate this and ensure our needs are met.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Technical / Weighting: 55
Price - Weighting: 45
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/04/2017
End: 01/04/2019
This contract is subject to renewal: yes
Description of renewals:

The Authority reserves the right to extend the Framework Agreement for a further 2 x 12 Months subject to satisfactory performance and continued Institutions requirements.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2)Description
II.2.1)Title:

Coach Hire - North/South Lanarkshire Region

Lot No: 2
II.2.2)Additional CPV code(s)
60172000
II.2.3)Place of performance
NUTS code: UKM36
NUTS code: UKM38
Main site or place of performance:

New College Lanarkshire, South Lanarkshire College, University of the West of Scotland - Hamilton Campus.

II.2.4)Description of the procurement:

This Framework is for the provision of Coach Hire Services across 4 geographical Lots.

Lot 2 is for Coach Hire across the North/South Lanarkshire Region.

There will be a requirement for pick up and drop offs crossing over boundaries of these Lots, with some journeys involving significant distances outside the geographical regions.

The Coach services will have 2 elements of usage:

Planned Coach Service - Provision of pre-booked journey coach with driver hire services on a standing order basis (pre-scheduled coach hire service). These may be booked far in advance and it will be the Contractors responsibility to attend at the appointed location and to ensure the punctuality of the coach, (all Coaches must have access for passengers with mobility difficulties, e.g., wheelchair access) or lone travellers, groups with special needs and their escorts, when required etc. The Contractor will be required to confirm the booking with the institutions booker the day before travel to confirm time and location of coach.

Reactive/Ad Hoc - Provision of a coach hire with driver service on an ad-hoc basis (non-scheduled coach hire service) Institutions will try to give advance warning of these requirements, but on occasion this may be requested at short notice. Contractors must make every effort to supply this demand and on any occasion when this is not possible a written (email) explanation must be provided to the institutions booker.

There may be a requirement for an additional stop either planned or reactive, or a visit may sometimes over-run. Participating Institutions will require a degree of flexibility from the driver allocated to the journey in such circumstances to accommodate this and ensure our needs are met.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Technical / Weighting: 55
Price - Weighting: 45
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/04/2017
End: 01/04/2019
This contract is subject to renewal: yes
Description of renewals:

The Authority reserves the right to extend the Framework Agreement for a further 2 x 12 Months subject to satisfactory performance and continued Institutions.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2)Description
II.2.1)Title:

Coach Hire - Renfrewshire Region

Lot No: 3
II.2.2)Additional CPV code(s)
60172000
II.2.3)Place of performance
NUTS code: UKM35
Main site or place of performance:

University of the West of Scotland, West College Scotland.

II.2.4)Description of the procurement:

This Framework is for the provision of Coach Hire Services across 4 geographical Lots.

Lot 3 is for Coach Hire across the Renfrewshire Region.

There will be a requirement for pick up and drop offs crossing over boundaries of these Lots, with some journeys involving significant distances outside the geographical regions.

The Coach services will have 2 elements of usage:

Planned Coach Service - Provision of pre-booked journey coach with driver hire services on a standing order basis (pre-scheduled coach hire service). These may be booked far in advance and it will be the Contractors responsibility to attend at the appointed location and to ensure the punctuality of the coach, (all Coaches must have access for passengers with mobility difficulties, e.g., wheelchair access) or lone travellers, groups with special needs and their escorts, when required etc. The Contractor will be required to confirm the booking with the institutions booker the day before travel to confirm time and location of coach.

Reactive/Ad Hoc - Provision of a coach hire with driver service on an ad-hoc basis (non-scheduled coach hire service) Institutions will try to give advance warning of these requirements, but on occasion this may be requested at short notice. Contractors must make every effort to supply this demand and on any occasion when this is not possible a written (email) explanation must be provided to the institutions booker.

There may be a requirement for an additional stop either planned or reactive, or a visit may sometimes over-run. Participating Institutions will require a degree of flexibility from the driver allocated to the journey in such circumstances to accommodate this and ensure our needs are met.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Technical / Weighting: 55
Price - Weighting: 45
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/04/2017
End: 01/04/2019
This contract is subject to renewal: yes
Description of renewals:

The Authority reserves the right to extend the Framework Agreement for a further 2 x 12 Months subject to satisfactory performance and continued Institutions.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2)Description
II.2.1)Title:

Coach Hire - Stirling/Central Belt Region

Lot No: 4
II.2.2)Additional CPV code(s)
60172000
II.2.3)Place of performance
NUTS code: UKM27
NUTS code: UKM26
Main site or place of performance:

University of Stirling, Forth Valley College.

II.2.4)Description of the procurement:

This Framework is for the provision of Coach Hire Services across 4 geographical Lots.

Lot 1 is for Coach Hire across the Central Glasgow Region.

There will be a requirement for pick up and drop offs crossing over boundaries of these Lots, with some journeys involving significant distances outside the geographical regions.

The Coach services will have 2 elements of usage:

Planned Coach Service - Provision of pre-booked journey coach with driver hire services on a standing order basis (pre-scheduled coach hire service). These may be booked far in advance and it will be the Contractors responsibility to attend at the appointed location and to ensure the punctuality of the coach, (all Coaches must have access for passengers with mobility difficulties, e.g., wheelchair access) or lone travellers, groups with special needs and their escorts, when required etc. The Contractor will be required to confirm the booking with the institutions booker the day before travel to confirm time and location of coach.

Reactive/Ad Hoc - Provision of a coach hire with driver service on an ad-hoc basis (non-scheduled coach hire service) Institutions will try to give advance warning of these requirements, but on occasion this may be requested at short notice. Contractors must make every effort to supply this demand and on any occasion when this is not possible a written (email) explanation must be provided to the institutions booker.

There may be a requirement for an additional stop either planned or reactive, or a visit may sometimes over-run. Participating Institutions will require a degree of flexibility from the driver allocated to the journey in such circumstances to accommodate this and ensure our needs are met.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Technical / Weighting: 55
Price - Weighting: 45
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/04/2017
End: 01/04/2019
This contract is subject to renewal: yes
Description of renewals:

The Authority reserves the right to extend the Framework Agreement for a further 2 x 12 Months subject to satisfactory performance and continued Institutions.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

III.1.1 of the notice is not applicable to this procurement exercise.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

Bidders must confirm they can provide the following supporting evidence prior to award:

Employer's (Compulsory) Liability Insurance = 5 000 000 GBP;

Professional Indemnity Insurance = 5 000 000 GBP;

Public Liability Insurance = 5 000 000 GBP.

Please refer to question within 4B.6 of the ESPD and Economic and financial standing section of the PCS-T to confirm.

The successful contractor will be required to provide 2 years audited accounts, or equivalent if awarded to the Framework Agreement.

Alternatively, if you are unable to provide the required accounting information - e.g. a new business without the required accounts, please provide a banker's letter demonstrating their willingness to support your organisation over the term of the Framework Agreement.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

III.1.3 of the notice is not applicable to this procurement exercise.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

Submission of Management Information

Following commencement of the Framework Agreement, the Contractor will provide a performance report to the Authority on a quarterly basis to include spend by institution under the Framework Agreement for the reporting period.

Contractors must provide the information on a quarterly basis, within 10 working days following the start of each quarter. Data must be uploaded to the website http://ucsp.ac.uk/ using the template provided (template shall be provided during the lead-in period). If there has been no spend for the quarter then this will still require you to log in and record a nil spend return.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 12
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 13/03/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Date: 13/03/2017
Local time: 13:00
Place:

Stirling.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

April 2021.

VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

Form of Tender

Tenderers must sign the Form of Tender - Appendix A - prior to award to confirm that their Tender response is a complete, true and accurate submission.

Freedom of Information

Please confirm that you will be in a position to complete (prior to award) Freedom of information - Appendix B - (if applicable) in the Technical Questionnaire in PCS-Tender.

This information should only be submitted if applicable at point of award. It is for information only and will not be scored.

Supply Chain Code of Conduct

In partnership with institutions, the Authority has developed a Supply Chain Code of Conduct - Appendix D - which sets out its expected standards for its supply chain in social, ethical and environmental compliance.

Tenderers must complete the Supply Chain Code of Conduct prior to award to assist in achieving its objectives.

Non-Involvement in Serious Organised Crime Declaration

This document - Appendix E - must be returned and signed with completed tender documents.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 7628. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

The Contractor will work with the Authority to deliver Community benefits or social value where they are identifiable throughout the term of the Framework Agreement. Examples of Community benefits or social value are providing training opportunities to staff and students, apprenticeships and investment in the local community.

(SC Ref:481463)

Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=481463

VI.4)Procedures for review
VI.4.1)Review body
APUC Limited
Unit 27, Stirling Business Centre, Wellgreen
Stirling
FK8 2DZ
United Kingdom
Telephone: +44 1314428930

Internet address:http://www.apuc-scot.ac.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

APUC Ltd will incorporate a minimum 10 calendar day Standstill Period following electronic notification (minimum of 15 calendar days for any other means of communication) to unsuccessful applicants of the award decision. An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or the Court of Session.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
08/02/2017