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Responsive Maintenance (Including Out of Hours Emergency Callouts) and Void Property Works 2017 - 2020.

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Caledonia Housing Association
5 South St Johns Street
Perth
PH1 5SU
United Kingdom
Contact person: Grant Kaye
Telephone: +44 1738474803
E-mail:
Fax: +44 1738441060
NUTS code: UKM5

Internet address(es):

Main address: www.caledoniaha.co.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA17204

I.2)Joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
Access to the procurement documents is restricted. Further information can be obtained at: www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Other type: housing association
I.5)Main activity
Housing and community amenities

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Contract for Responsive Maintenance.

II.1.2)Main CPV code
50000000
II.1.3)Type of contract
Services
II.1.4)Short description:

Responsive Maintenance (Including Out of Hours Emergency Callouts) and Void Property Works 2017 - 2020.

II.1.5)Estimated total value
Value excluding VAT: 1 093 874.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 8
II.2)Description
II.2.1)Title:

West Area All Trades (Excluding Electrician and Plumber)

Lot No: 1
II.2.2)Additional CPV code(s)
45262600
II.2.3)Place of performance
NUTS code: UKM27
Main site or place of performance:

Perthshire.

II.2.4)Description of the procurement:

All Trades (excluding plumbing and electrical) responsive repairs service for Caledonia Housing Association properties located in Perthshire.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Qulaity / Weighting: 70
Price - Weighting: 30
II.2.6)Estimated value
Value excluding VAT: 268 916.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/10/2017
End: 30/09/2020
This contract is subject to renewal: yes
Description of renewals:

Maximum of two 1 year extensions based on satisfactory performance.

II.2.9)Information about the limits on the number of candidates to be invited
Maximum number: 5
Objective criteria for choosing the limited number of candidates:

ESPD Responses assessed and top five bidders carried through to tender stage.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

West Area Electrical Responsive Maintenance

Lot No: 2
II.2.2)Additional CPV code(s)
50710000
II.2.3)Place of performance
NUTS code: UKM27
II.2.4)Description of the procurement:

Electrical responsive repairs service for Caledonia Housing Association properties located in Perthshire.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
II.2.6)Estimated value
Value excluding VAT: 167 075.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/10/2017
End: 30/09/2020
This contract is subject to renewal: yes
Description of renewals:

Maximum of two 1 year extensions based on satisfactory performance.

II.2.9)Information about the limits on the number of candidates to be invited
Maximum number: 5
Objective criteria for choosing the limited number of candidates:

ESPD Responses assessed and top five bidders carried through to tender stage.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

West Area Voids Works Service

Lot No: 4
II.2.2)Additional CPV code(s)
45262600
II.2.3)Place of performance
NUTS code: UKM27
Main site or place of performance:

Perthshire.

II.2.4)Description of the procurement:

Voids works service for Caledonia Housing Association properties located in Perthshire.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
II.2.6)Estimated value
Value excluding VAT: 158 214.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/10/2017
End: 30/09/2020
This contract is subject to renewal: yes
Description of renewals:

Maximum of two 1 year extensions based on satisfactory performance.

II.2.9)Information about the limits on the number of candidates to be invited
Maximum number: 5
Objective criteria for choosing the limited number of candidates:

ESPD Responses assessed and top 5 carried through to tender stage.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

East Area All trades Responsive Maintenance Service (Excluding Electrical and Plumbing Works)

Lot No: 5
II.2.2)Additional CPV code(s)
45262600
II.2.3)Place of performance
NUTS code: UKM21
NUTS code: UKM22
Main site or place of performance:

Dundee, Fife and Angus.

II.2.4)Description of the procurement:

All Trades (excluding plumbing and electrical) responsive repairs service for Caledonia Housing Association properties located in Dundee, Fife and Angus.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Qulaity / Weighting: 30
Price - Weighting: 30
II.2.6)Estimated value
Value excluding VAT: 138 269.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/10/2017
End: 30/09/2020
This contract is subject to renewal: yes
Description of renewals:

Maximum of two 1 year extensions based on satisfactory performance.

II.2.9)Information about the limits on the number of candidates to be invited
Maximum number: 5
Objective criteria for choosing the limited number of candidates:

ESPD Responses assessed and top 5 carried through to tender stage.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

East Area Electrical Responsive Maintenance Service

Lot No: 6
II.2.2)Additional CPV code(s)
50710000
II.2.3)Place of performance
NUTS code: UKM21
NUTS code: UKM22
Main site or place of performance:

Dundee, Fife and Angus.

II.2.4)Description of the procurement:

Electrical responsive repairs service for Caledonia Housing Association properties located in Dundee, Fife and Angus.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Qulaity / Weighting: 70
Price - Weighting: 30
II.2.6)Estimated value
Value excluding VAT: 86 084.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/10/2017
End: 30/09/2020
This contract is subject to renewal: yes
Description of renewals:

Maximum of two 1 year extensions based on satisfactory performance.

II.2.9)Information about the limits on the number of candidates to be invited
Maximum number: 5
Objective criteria for choosing the limited number of candidates:

ESPD Responses assessed and top 5 carried through to tender stage.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

West Area Plumbing Responsive Maintenance Service

Lot No: 3
II.2.2)Additional CPV code(s)
45332200
II.2.3)Place of performance
NUTS code: UKM27
II.2.4)Description of the procurement:

Plumbing responsive repairs service for Caledonia Housing Association properties located in Perthshire.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
II.2.6)Estimated value
Value excluding VAT: 105 773.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/10/2017
End: 30/09/2020
This contract is subject to renewal: yes
Description of renewals:

Maximum of two 1 year extensions based on satisfactory performance.

II.2.9)Information about the limits on the number of candidates to be invited
Maximum number: 5
Objective criteria for choosing the limited number of candidates:

ESPD Responses assessed and top 5 bidders carried through to tender stage.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

East Area Plumbing Responsive Maintenance Service

Lot No: 7
II.2.2)Additional CPV code(s)
45332200
II.2.3)Place of performance
NUTS code: UKM21
NUTS code: UKM22
Main site or place of performance:

Dundee, Fife and Angus.

II.2.4)Description of the procurement:

Plumbing responsive repairs service for Caledonia Housing Association properties located in Dundee, Fife and Angus.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quaility / Weighting: 70
Price - Weighting: 30
II.2.6)Estimated value
Value excluding VAT: 95 628.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/10/2017
End: 30/09/2020
This contract is subject to renewal: yes
Description of renewals:

Maximum of two 1 year extensions based on satisfactory performance.

II.2.9)Information about the limits on the number of candidates to be invited
Maximum number: 5
Objective criteria for choosing the limited number of candidates:

ESPD Responses assessed and top 5 carried through to tender stage.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

East Area Voids Works Service

Lot No: 8
II.2.2)Additional CPV code(s)
45262600
II.2.3)Place of performance
NUTS code: UKM27
NUTS code: UKM22
Main site or place of performance:

Dundee, Fife and Angus.

II.2.4)Description of the procurement:

Voids Works service for Caledonia Housing Association properties located in Dundee, Fife and Angus.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
II.2.6)Estimated value
Value excluding VAT: 73 915.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/10/2017
End: 30/09/2020
This contract is subject to renewal: yes
Description of renewals:

Maximum of two 1 year extensions based on satisfactory performance.

II.2.9)Information about the limits on the number of candidates to be invited
Maximum number: 5
Objective criteria for choosing the limited number of candidates:

ESPD Responses assessed and top 5 carried through to tender stage.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 21/04/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 22/05/2017
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=482266

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:482266)

Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=482266

VI.4)Procedures for review
VI.4.1)Review body
Caledonia Housing Association
5 South St John's Place
Perth
PH1 5SU
United Kingdom
Telephone: +44 1738441088
Fax: +44 1738441060
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
14/02/2017