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The works will be carried out in a combination of low rise and high rise properties and will comprise the repair and maintenance of water supplies (including pressure tanks, pumps, compressors and storage tanks), dry risers, lightning conductors, ...

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
New Gorbals Housing Association
187 Crown Street
Glasgow
G5 9XT
United Kingdom
Telephone: +44 4293900
E-mail:
NUTS code: UKM34

Internet address(es):

Main address: www.newgorbalsha.org.uk/

I.2)Joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publiccontractsscotland.gov.uk
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Housing and community amenities

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

NGHA M&E Services Maintenance and Water Hygiene and Legionella Testing Contract from 2017 to 2020.

Reference number: ESP; 3928
II.1.2)Main CPV code
50710000
II.1.3)Type of contract
Services
II.1.4)Short description:

The works will be carried out in a combination of low rise and high rise properties and will comprise the repair and maintenance of water supplies (including pressure tanks, pumps, compressors and storage tanks), dry risers, lightning conductors, communal laundries, landlord's electrical supplies and distribution, motor rooms, protection systems, ventilation systems, emergency lighting systems, warden call systems, door entry systems and water hygiene and legionella testing.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKM34
II.2.4)Description of the procurement:

New Gorbals Housing Association is seeking to enter into a Contract with a suitably experienced Contractor for the provision of planned servicing and reactive maintenance of Mechanical and Electrical services installations and water hygiene and Legionella testing works within the Association's properties as detailed in the ITT document. It is intended that the contract duration will be 3 years from a mutually agreed date in April 2017 to 31.3.2020 with the possibility of further one-year extensions to the Contract, up to a maximum of two additional years in total. The works will be carried out in a combination of low rise and high rise properties and will comprise the repair and maintenance of water supplies (including pressure tanks, pumps, compressors and storage tanks), dry risers, lightning conductors, communal laundries, landlord's electrical supplies and distribution, motor rooms, protection systems, ventilation systems, emergency lighting systems, warden call systems, door entry systems and water hygiene and legionella testing.

The properties are a mixture of social rented and private properties for which New Gorbals Housing Association provide factoring services.

A completion certificate in a format to be agreed with New Gorbals Housing Association is to be provided by the Contractor and completed in accordance with any relevant legislation and submitted to the Client for all works carried out under the contract (including reactive repair call-outs attended, detailing the fault/s identified and the rectification works carried out). Notification that works are complete is via the return of all completion certificates to the Client from the Contractor via a real-time information recording and reporting system to which New Gorbals Housing Association shall have 24-hour access for the duration of the Contract and on which all certification for completed works shall be stored. The portal shall be set up in order to show works completed on a monthly basis. Within each month's folder, the Contractor shall be required to establish sub-folders detailing each address where works have been carried out in that month. All completed sign-off sheets, repairs reports, commissioning sheets, etc. shall be stored in the sub-folder relating to the relevant address where works have been carried out.Status of all jobs (both servicing and reactive maintenance) will be confirmed to the Client by means of an electronic spreadsheet in Microsoft Excel format on an at least weekly basis. Status to include job number (where applicable), property address, completion and non-completion, details works carried out, dates of all visits, including completion dates, no access visits and dates of missed appointments and whether or not the job was completed on the first visit (First Time Fix). The report should also state if the response time and completion was within contract timescales. The information also to include reasons for non-completion or any special circumstances outstanding, etc. including the number of call-outs made to the property since commencement of the contract. This weekly report to be submitted to New Gorbals Housing Association no later than noon each Monday detailing all works from the previous week. The report is to accurately reflect the information required above, particularly visit and completion dates. These dates are to match those on invoices and engineers' reports submitted for the work.

It is an essential requirement of this contract that the Contractor shall be required to provide remote web access to their information recording system for the Client's use.

It is essential that a suitable I.T. system be established prior to the Contract start date to enable the recording of all events immediately from commencement of any work.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 400
Price - Weighting: 600
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

It is intended that the contract duration will be approximately three years from a mutually agreed date in April 2017 to 31.3.2020 with the possibility of further one-year extensions to the Contract, up to a maximum of two additional years in total.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

It is the responsibility of the Contractor to ensure that all operatives working in the Association's properties are suitably qualified and copies of all operatives' relevant registration cards are to be provided annually, commencing at the outset of the contract. Operatives will not be permitted to work in any of the Association's properties unless a copy of their current qualifications confirming they are suitably qualified is held on file by the Association.

In addition to the above, the Contractor should have a robust ongoing training programme in place for all operatives and a quality control process in place prior to commencing the contract.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

This section refers to Section B of Part IV of the ESPD (Scotland) and covers questions 4B. 1-6 of the ESPD (Scotland):

Question reference 4B.1.2: Bidders will require to have an average yearly turnover of 300 000 GBP for the last 3 years.

Question Reference 4B.2.1: Bidders will require to have an average yearly turnover of 300 000 GBP for the last 3 years in the business area covered by the contract. As evidence for the ESPD (Scotland) questions 4B.1 and 4B.2, New Gorbals Housing Association may ask for annual accounts for the bidder.

Question Reference 4B.3: Where turnover information is not available for the period requested, the bidder will be required to state the date which they were set up/started trading.

Question Reference 4B.4: Bidders will be required to state the value(s) for the following financial ratio(s)from their most recent set of accounts:

Ratio 1 the Acid Test - (Current Assets-stock)/Current Liabilities. A company with an Acid Test Ratio of less than 1 cannot currently pay back its current liabilities. Therefore to pass the Acid Test Ratio question the bidder must have a score of greater than 1.

Ratio 2 Return on Capital Employed % - Profit/Capital/employed. Return on capital employed or ROCE is used to prove the value the business gains from its assets and liabilities. To pass this question the Association requires the bidder to score a positive figure/percentage.

Ratio 3 Current Ratio - Current Assets/Liabilities. The current ratio is a liquidity ratio that measures a company's ability to pay short-term obligations. To pass this question the Association requires the bidder to achieve a score of greater than 1.

The Association will consider a Pass in any two of the three ratios as an overall Pass for this part of the assessment.

Question Reference 4B.5: It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsquently awarded contract, the types and levels of insurance indicated below:

Employer's (Compulsory) Liability Insurance - 10 000 000 GBP.

Public Liability Insurance - 10 000 000 GBP.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

In response to 2C.1 - bidders relying on sub-contractors to meet the requirements in respect of the water hygiene and Legionella control element of the contract will require to submit separate ESP documents for those sub-contractors as noted in 2C.1 Instructions for Bidders.

In response to 4C.2 Bidders will be required to confirm details of the technicians or technical bodies who they can call upon, especially those responsible for quality control.

In response to 4C.6 Bidders will be required to confirm that they and/or the service provider have the following relevant educational and professional qualifications: Assessors must be trained to City and Guilds BS002-004 or equivalent.

In response to 4C.8.1 & 2 Bidders will be required to confirm their average annual manpower for the last 3 years.

Bidders will be required to confirm their and the number of managerial staff for the last 3 years.

In response to 4C.9 Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the types of requirements detailed in II.2.4 in the OJEU Contract Notice or the relevant section of the Site Notice.

In response to 4C.10 Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.

In response to ESPD Question:

4D.1 Quality Assurance Schemes and Environmental Management Standards. The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent), and The bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum.

4D.2 The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with

BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate.

Alternatively in response to 4D.1.1 and 4D.2.1 Bidders will be required to provide their alternative proof of quality compliance if selected to go through to tender stage. Proof will require to be produced within two days of an emailed request. The request will be sent to the email address supplied within the ESPD.

Unsatisfactory responses to Section D will result in a failure score and removal from the selection procedure.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

Site based operatives visiting general needs and sheltered housing (both high and low rise) and the Association's office premises. Work to take place internally and externally to the buildings and on occasion may be in confined spaces and/or at height. Laboratory and office based work is included as well as site based work.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 22/03/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 20/06/2017
IV.2.7)Conditions for opening of tenders
Date: 22/03/2017
Local time: 14:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

The award criteria questions, weightings and scoring methodology will be published within the Invitation to Tender Document.

Suppliers are advised to allow sufficient time prior to the tender submission deadline in order to upload documents and to avoid last-minute problems.

Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=484144

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:484144.)

Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=484144

VI.4)Procedures for review
VI.4.1)Review body
New Gorbals Housing Association
187 Crown Street
Glasgow
G5 9XT
United Kingdom
Telephone: +44 4293900

Internet address:www.ewing-somerville.com

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
20/02/2017