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Glasgow 2018 European Championships has a requirement to appoint Ancillary Ticketing Agents to provide ticket sales and distribution.

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Glasgow City Council
Chief Executives Department, City Chambers
Glasgow
G2 1DU
United Kingdom
Telephone: +44 1412879587
E-mail:
Fax: +44 1412879399
NUTS code: UKM34

Internet address(es):

Main address: www.glasgow.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00196

I.2)Joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publictendersscotland.gov.uk.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publictendersscotland.gov.uk.publiccontractsscotland.gov.uk
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Ancillary Ticketing Agents for Glasgow 2018 European Championships.

Reference number: GCC004216CPU
II.1.2)Main CPV code
22459000
II.1.3)Type of contract
Services
II.1.4)Short description:

Glasgow 2018 European Championships has a requirement to appoint Ancillary Ticketing Agents to provide ticket sales and distribution.

II.1.5)Estimated total value
Value excluding VAT: 420 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
22459000
92621000
92622000
II.2.3)Place of performance
NUTS code: UKM34
II.2.4)Description of the procurement:

Glasgow 2018 European Championships has a requirement to appoint Ancillary Ticketing Agents who will provide ticket sales and distribution.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Technical Capabilities / Weighting: 20
Quality criterion - Name: Project Specific / Weighting: 45
Quality criterion - Name: Workforce Matters / Weighting: 5
Price - Weighting: 30
II.2.6)Estimated value
Value excluding VAT: 420 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 16
This contract is subject to renewal: yes
Description of renewals:

The contract has the option of an extension for a period of 7 months. Ownership of the extension period will be managed by Glasgow Life.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

In the Public Contracts Scotland website - Please refer to the following question in the Qualification Envelope to submit your Star Accreditation (Society for Ticket Agents & Retailers). Section 1.70 Trade Registers - Sub Section 1.70.1 Question 4A1.1.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

Bidders must comply with the undernoted financial requirements in order to participate in the tendering process:-

There is a minimum financial requirement that affects trading performance and balance sheet strength Financial requirements should be calculated on latest filed accounts with Company House. As part of the evaluation we will ask for a copy of your accounts.

Trading Performance Ratio

An overall positive outcome on pre tax profit to Turnover over a 3 year period.

Exceptional items can be excluded from the calculation.

Balance Sheet Strength

Net worth of the organisation must be positive.

Applicants who have been trading for less than the 3 years noted above must provide evidence that they are complying with the above minimum financial requirements for the period in which they have been trading.

Applicants who do not comply with the above financial requirements but are part of a Group, can provide a Parent Guarantee if the Parent company satisfies the financial requirements stipulated above.

INSURANCES - Take out and maintain,throughout the period of the contract,Employer's Liability insurance to the value of at least 10 000 000 GBP in respect of any one event and unlimited in the period.

Take out and maintain, throughout the period of the contract, Public Liability insurance to the value of at least 5 000 000 GBP in respect of any one event and unlimited in the period.

Take out and maintain,throughout the period of the contract Products Liability insurance to the value of at least 5 000 000 GBP in respect of any one event and in the aggregate.

Take out and maintain, throughout the period of their services and for a further one year on completion of their service, Professional Indemnity insurance to the value of a minimum of 5 000 000 GBP in respect of any one claim and in the aggregate.

Detail your risk management approach to data security along with proof of a Cyber Liability policy.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

Please provide relevant examples of supplies and/or services carried out during the last four years that demonstrate they have the relevant experience to deliver the services as described in part II2.4 of the OJEU Contract Notice. Bidders will be required to confirm that their staff have the following relevant educational and professional qualifications.

Your examples must cover events incorporating multiple ticket types (preferably across multiple sessions),ticket sales,inventory management. Both examples must cover ticket sale volumes of over 25 000 tickets sold per event.

Minimum level(s) of standards required.

Bidders must score a minimum threshold of 60 % for the technical or professional Ability Question. Any bidder who fails to achieve the minimum threshold will be disqualified from the process.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

All KPI's will be listed within the Invitation to Tender document.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 27/03/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 27/03/2017
Local time: 12:00
Place:

UK Glasgow.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

Re ESPD Questions 4D.1, 4D1.1, 4D1.2, 4D2, 4D2.1 and 4D2.2 bidders must hold the certificates or comply with the questions noted in ESPD 4D attached at https://www.glasgow.gov.uk/index.aspx?articleid=19621 (Additional Information area)

Freedom of Information Act - Information on the FOI Act is contained in Appendix A of the ITT. Applicants must note the implications of this legislation and ensure that any information they wish the council to consider withholding is specifically indicated on the FOI Certificate contained in the buyers attachments area within the PCS Tender portal (NB the council does not bind itself to withhold this information).

Tenderers Amendments - The tenderer must enter any clause, condition, amendment to specification or any other qualification he may wish to make conditional to this offer. Buyers will be required to complete the tenderers amendment certificate contained in the buyers attachment area within PCS Tender portal.

Prompt Payment - The successful tenderer shall, as a condition of being awarded the tender, be required to demonstrate to the council's satisfaction that all funds due to the tenderer's permitted sub-contractors in respect of these works are paid timeously and that as a minimum invoices rendered by subcontractors shall (unless formally disputed by the tenderer) be paid within 30 days of receipt. The successful tenderer shall also impose this condition on its subcontractors in respect of payments due to any sub-sub-contractors, if any.

Buyers will be required to complete the prompt payment certificate contained in the buyers attachment area within PCS Tender portal.

Bidders will be required to complete the Non-Collusion certificate contained in the buyers attachments area within the PCS Tender portal.

The successful supplier will be required to advertise all relevant sub-contracting opportunities within Public Contracts Scotland (PCS).

http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00196

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 7572. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=234SC Ref:480167)

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 7572. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Please provide details of any Voluntary Community Benefits which you would propose to offer through delivery of this contract. Your response should include, but not be limited to the following areas:

Details of the specific Community Benefits outcomes to be delivered

Details of any Community Benefits proposed in addition to the Themes and activities highlighted in the Community Benefits Menu

Details of the processes which will be followed to deliver Community Benefits.

Details of engagement with any partner organisations to support delivery

(SC Ref:480167).

VI.4)Procedures for review
VI.4.1)Review body
Glasgow City Council
Chief Executives Department, City Chambers
Glasgow
G2 1DU
United Kingdom
Telephone: +44 1412879587
Fax: +44 1412879399

Internet address:www.glasgow.gov.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Glasgow City Council (‘the Council’) must, by notice in writing as soon as possible after the decision has been made, inform all tenderers and candidates concerned of its decision to award the contract, conclude the framework agreement or establish a dynamic purchasing system. The Council must allow a period of at least the relevant standstill period (where the notice is sent by facsimile or electronic means the period is 10 days ending at midnight at the end of the 10th day after that on which the last notice is sent, when sent by other means the period is 15 days) to elapse between the date of despatch of the notice referred to in Regulation 85(1) of the Public Contracts (Scotland) Regulations 2015 (‘the Regulations’). The Council is obliged to comply with the Regulations and any eligible economic operator can bring an action in the Sheriff Court or the Court of Session where as a consequence of a breach by the Council, suffers or risks suffering loss or damage. The bringing of court proceedings during the standstill period means that the Council must not enter into the contract, conclude the framework agreement or establish the dynamic purchasing system unless the proceedings are determined, discontinued or disposed of; or the court, by interim order, brings to an end the prohibition. The bringing of court proceedings after the standstill period has elapsed and the remedies that are available to the courts are detailed in the Regulations. Economic Operators can write to the Council seeking further clarification on the notice, to which the Council must respond within 15 days. Economic Operators should be mindful to seek their own independent legal advice when they consider appropriate to do so.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
22/02/2017