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Civil Society Support Programme Phase II.

Prior information notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Procurement and Commercial Directorate (PCD)
DFID, Abercrombie House, Eaglesham Road
For the attention of: Gemma Beach
G75 8EA East Kilbride
United Kingdom
E-mail:

Internet address(es):

Address of the buyer profile: https://supplierportal.dfid.gov.uk/self service
I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities

Section II.B: Object of the contract (Supplies or services)

II.1)Title attributed to the contract by the contracting authority:
Civil Society Support Programme Phase II.
II.2)Type of contract and place of delivery or of performance
Service category No 27: Other services
South Lanarkshire.

NUTS code UKM38

II.3)Information on framework agreement
II.4)Short description of nature and quantity or value of supplies or services:
Prior Information Notice - Civil Society Support Programme Phase II (CSSP II) - Ethiopia This is a Prior Information Notice (PIN) to advertise an Early Market Engagement Event. Publication and Call for Competition will be conducted once the scope of work is fully defined and approved. No tender documents are available during this early market engagement stage and we will not be able to answer any specific questions on this opportunities procurement process until after the tender documents have been published on the DFID Supplier Portal. DFID intends to publish a new competition opportunity in early-2017 where we will be seeking management agent for the Civil Society Support Programme Phase II (CSSP II). The programme will be a multi-donor programme lead by DFID. Description of Programme: Civil society in Ethiopia has the potential to play an important role in reducing poverty, deepening democratic processes and promoting accountability. Ethiopian civil society to achieve such results is paramount in a country where there is limited space for civil society - government discussions and civil society inputs on national development and good governance. DFID can support one of the few mechanisms in Ethiopia that would bring an approach that builds civil society's capability to be more effective in citizen - government engagement, and fosters a more enabling relationship with government for improved delivery of social services and enhanced accountability to its citizens. The programme will have 2 components which will be; Grant making to civil society organizations and capacity building of CSOs which includes relationship building; networking; policy analysis and influencing. Grant making Grants will play a key role in sustaining CSOs and building organisational and project development capacity to respond the needs of poor people. 3 grant windows will use principles of flexibility and adaptation in order to respond to opportunities (e.g. a new policy proposal by government) or constraints (e.g. new funding directives) which arise. The grant mechanisms should focus on long-term sustainable impact, but be flexible enough to respond to the space and dynamics in the sector. The ‘hard to reach’ principle will remain a fundamental approach at the centre of the programme. Capacity Building CSSP II will increasingly focus on building collaborative engagement between civil society and government to address problems through collective action. This will help CSOs to identify problems that can be addressed through collective action and as a convener, catalyst and coordinator of civil society efforts on strategic issues, rather than simply a funding mechanism, is crucial. Knowledge management, sharing and networking needs to be more systematised and a strong culture of learning from success and failure will be tools for delivery. Learning forums and spaces for dialogue between government and CSO actors, and among CSO actors will be supported directly or through tailored support for umbrella organisations and strong regional offices. Capacity development component will focus on - Strengthen skills and confidence for collaboration with government - Build organisational capacity - Build self-financing capabilities Contracting and procurement arrangements: It is anticipated that the programme will be delivered through one contract with a management agent to bring together a team with the skills and expertise mix required to deliver both components. It is anticipated that the programme will go to tender in early-2017, with contracts to be finalised in late-2017. The programme will have duration of up to 3 years. Information on attending the EME Event for CSSP II is contained in the PIN Additional Information Section below.
Estimated cost excluding VAT: 8 300 000 GBP

Lots

This contract is divided into lots: no
II.5)Common procurement vocabulary (CPV)

75211200

II.6)Scheduled date for start of award procedures
30.9.2017
II.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.8)Additional information:

Invitation to Early Market Engagement event: DFIDs Ethiopian Office will be hosting an Early Market Engagement Event about the planned Programme and the services required from interested parties. The main objective is to elicit market views to help shape the Terms of Reference for the contract and discuss feasible delivery mechanisms and challenges. The event will take place at: DFID British Embassy, Comoros Road PO Box 858 c/o British Embassy, Addis Ababa, Ethiopia. On: Monday 20.3.2017 between 13:30 and 16:00 Local Ethiopian Time (10:30 to 13:00 GMT). Country visitor information - If you are travelling from a country without an Ethiopian Embassy the DFID Ethiopia office can arrange an ‘on arrival visa’. You can only apply for such a visa if you are a resident of the country you are travelling from - You may be asked for a yellow fever certificate when entering Ethiopia. Specific medicines you may need should be brought with you as not all kinds are easily available. Organisations who are not able to attend the event in person will be able to download the EME event presentations in advance from the DFID Supplier Portal and join remotely via an Audio Link. DFID will present the programme, its proposed outputs and delivery channels, as well as stimulate discussion around the following themes: - Interest and/or capability in the market to deliver this program - Requirements on expertise across both components - The mechanisms through which partners can deliver interventions - The types of partnerships they will require in-country (e.g. civil society, other businesses, local government, etc.) - Challenges and risks to effective delivery across both components. The event will also give suppliers an opportunity to network at the end of the EME session. We are happy to receive questions in advance of this event, which DFID will respond to at the event. All communications in relation to this opportunity and the event must be made via the DFID Supplier Portal, using the ‘Dialogue’ option. The questions and answers will be published after the event on the Supplier Portal. We will not disclose the source of the questions and answers. The EME event agenda and draft CSSP II Terms of Reference (ToR) are now available for download for pre event reading from the DFID Supplier Portal (see second link provided below) within the ‘Attachments’ tab. The ToRs will be being discussed during the EME Event. Parties interested in attending the event must pre-register their chosen representative's attendance using the following link: https://www.surveymonkey.co.uk/r/EME_Registration_PO_7918_DFID_CSSPII_Ethiopia Due to event space restrictions only one attendee per interested party can be registered to attend the event. Please complete the survey no later than 18:00 GMT on Tuesday the 14.3.2017 in order to ensure that you will be registered as a named attendee with visitor access rights to the building to be able to attend the event. In order to be able to submit questions in advance, access and download the EME Event Presentations, Agenda and Draft CSSP II Terms of Reference (ToR) in advance Parties must also register their organisation and their interest in this opportunity against reference number 7918 on the DFID Supplier Portal using the following link: https://supplierportal.dfid.gov.uk/selfservice/

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.2)Conditions for participation
III.2.1)Information about reserved contracts

Section VI: Complementary information

VI.1)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.2)Additional information:
VI.3)Information on general regulatory framework
VI.4)Date of dispatch of this notice:
27.2.2017