By browsing our site you agree to our use of cookies. You will only see this message once. Find out more

APUC Ltd is seeking to appoint a limited number of contractors to a Student Information Management Systems (SIMS) framework for Universities and Colleges in Scotland. The framework includes provision of all software and any associated licensing. ...

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
APUC Limited
Unit 27, Stirling Business Centre, Wellgreen
Stirling
FK8 2DZ
United Kingdom
Contact person: Peter Jackson
Telephone: +44 1314428930
E-mail:
NUTS code: UKM27

Internet address(es):

Main address: http://www.apuc-scot.ac.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10402

I.2)Joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk/
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Education

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Framework for Student Information Management Systems and Associated Services.

Reference number: ITS 1029 AP
II.1.2)Main CPV code
48000000
II.1.3)Type of contract
Services
II.1.4)Short description:

APUC Ltd is seeking to appoint a limited number of contractors to a Student Information Management Systems (SIMS) framework for Universities and Colleges in Scotland. The framework includes provision of all software and any associated licensing. Potential Services include, but are not limited to: System Implementation; Migration Support; Support and Maintenance; Hosting.

The agreement will be open to the members of Advanced Procurement for Universities and Colleges (APUC Limited). Parties eligible to use the Framework Agreement are as listed in Appendix E - List of Institutions within the ITT.

Glasgow Caledonian University will have the option of a direct call-off from the number 1 ranked Tenderer. Please see the tender documents for further information.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
72261000
48611000
48190000
II.2.3)Place of performance
NUTS code: UKM
Main site or place of performance:

Scotland.

II.2.4)Description of the procurement:

Framework for Student Information Management Systems (SIMS) for Universities and Colleges in Scotland including provision of all software and any associated licensing. Potential Services include, but are not limited to: System Implementation; Migration Support; Support and Maintenance; Hosting. Functionality required includes, without limitation to: Curriculum Management; Enquiries and Admissions; Fees/Sponsor Finance; Registration and Student Records; Assessments; Graduation and Awards; Research Post Graduate Progression; Reporting including Statutory Reporting.

The agreement will be open to the members of Advanced Procurement for Universities and Colleges (APUC Limited). Parties eligible to use the Framework Agreement are as listed in Appendix E - List of Institutions within the ITT. Please see the tender documents for further information. During the course of the framework there is the potential for any of the following members of the UK Universities Procurement Consortia (UKUPC) to join:

Southern Universities Purchasing Consortium (SUPC),

London Universities Purchasing Consortium (LUPC),

North Eastern Universities Purchasing Consortium (NEUPC),

North Western Universities Purchasing Consortium (NWUPC),

Higher Education Purchasing Consortium, Wales (HEPCW).

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Service Delivery / Weighting: 70
Price - Weighting: 30
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

2 further periods of twelve (12) months each at the sole discretion of the Authority.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Estimated contract value ranges between 1 000 000 and 29 000 000 GBP.

The statement for an OJEU notice:

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
List and brief description of selection criteria:

List and brief description of selection criteria:

The European Single Procurement Document (ESPD) Section 4B refers.

Minimum level(s) of standards required:

Section

4B 5.1 specifies the minimum levels of insurance which are as follows:

Employer's (Compulsory) Liability Insurance 5 000 000 GBP,

Product Liability Insurance 5 000 000 GBP,

Public Liability Insurance 10 000 000 GBP,

Professional Indemnity 2 000 000 GBP.

Section 4.6 of the ESPD requests further information.

a. A copy of your audited accounts or equivalent for the most recent 2 years, along with details of any significant changes since the last year end.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

Minimum level(s) of standards required:

Section 4C.1.2 requests relevant examples of previous experience of supplier and/or services carried out within the last 3 years.

Tenderers must be an existing provider of a Student Information Management System within more than 1 educational establishment and must be able to evidence where this System is in operation. Tenderers seeking to develop a fully bespoke solution will be disqualified.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 5
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 20/04/2017
Local time: 16:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 7 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 20/04/2017
Local time: 16:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

48 months.

VI.2)Information about electronic workflows
VI.3)Additional information:

Tenderers will be required to submit a Form of tender, FOI disclaimer and APUC Supply Chain Code of Conduct, which will be available within the ITT.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is Project 7636. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

The Contracting Authority does not intend to include a sub-contract clause in this contract.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 7637. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

The Contracting Authority does not intend to include any community benefit requirements in this contract for the following reason:

This is a multi-supplier framework agreement for which Community Benefits would not be applicable.

(SC Ref:481549).

VI.4)Procedures for review
VI.4.1)Review body
APUC Limited
Unit 27, Stirling Business Centre, Wellgreen
Stirling
FK8 2DZ
United Kingdom
Telephone: +44 1314428930

Internet address:http://www.apuc-scot.ac.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
02/03/2017