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The purpose of this tender is to enable the Comhairle to select suitable contractors for inclusion within a Buildings Property Maintenance and Reactive Repairs Framework Agreement. The Comhairle will select contractors deemed suitable to meet the ...

Contract notice

Works

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Comhairle nan Eilean Siar
Council Offices, Sandwick Road
Stornoway
HS1 2BW
United Kingdom
Telephone: +44 1851600501
E-mail:
Fax: +44 1851705349
NUTS code: UKM64

Internet address(es):

Main address: http://www.cne-siar.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00262

I.2)Joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Trades Framework Agreement 2017-21.

II.1.2)Main CPV code
50700000
II.1.3)Type of contract
Works
II.1.4)Short description:

The purpose of this tender is to enable the Comhairle to select suitable contractors for inclusion within a Buildings Property Maintenance and Reactive Repairs Framework Agreement. The Comhairle will select contractors deemed suitable to meet the requirements of the service.

The framework includes a range of Lots, responses to which will be categorised as follows:

Reactive Repairs and Low Value Works (Not exceeding 1 000 GBP)

Minor Maintenance and Planned Work (Over 1 000 GBP and up to 50 000 GBP)

The Scope of Requirements explains the provisions in detail.

II.1.5)Estimated total value
Value excluding VAT: 3 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Gym Equipment

Lot No: 12
II.2.2)Additional CPV code(s)
50700000
II.2.3)Place of performance
NUTS code: UKM64
II.2.4)Description of the procurement:

Contractors will be expected to undertake annual maintenance inspections of gymnastic equipment within 15 schools throughout the Western/Southern Isles.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 20
Price - Weighting: 80
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Painterwork

Lot No: 16
II.2.2)Additional CPV code(s)
50700000
II.2.3)Place of performance
NUTS code: UKM64
II.2.4)Description of the procurement:

Work will predominantly be of a planned nature within Comhairle owned properties throughout the Western/Southern Isles. Contractors should ideally hold PDA or equivalent accreditation.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 20
Price - Weighting: 80
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Air Conditioning and Refrigeration

Lot No: 1
II.2.2)Additional CPV code(s)
50700000
II.2.3)Place of performance
NUTS code: UKM64
II.2.4)Description of the procurement:

To inspect and maintain equipment throughout the Western/Southern Isles in accordance with the F-Gas regulations. In addition to routine maintenance inspections, contractors will be required to respond to emergency and non-routine calls in accordance with the contract conditions. Contractors should be F-Gas registered. HEVAC/BRA or equivalent accreditation would be desirable.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 20
Price - Weighting: 80
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

New contract to be put in place in 4 years.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Automatic Doors

Lot No: 2
II.2.2)Additional CPV code(s)
50700000
II.2.3)Place of performance
NUTS code: UKM64
II.2.4)Description of the procurement:

To inspect and maintain automatic doors throughout the Western/Southern Isles in accordance with BSEN 16005.In addition to routine maintenance inspections, contractors will be expected to respond to emergency and non-routine calls in accordance with the contract conditions. ADSA or equivalent accreditation would be desirable.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 20
Price - Weighting: 80
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

New contract to be put in place in 4 years.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Boiler Maintenance

Lot No: 3
II.2.2)Additional CPV code(s)
50700000
II.2.3)Place of performance
NUTS code: UKM64
II.2.4)Description of the procurement:

To inspect and maintain both oil and gas fired boiler/burner units throughout the Western/Southern Isles, and to attend to emergency and non-routine calls in accordance with the contract conditions. Contractors should hold Gas Safe and OFTEC registrations.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 20
Price - Weighting: 80
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

New contract to be put in place in 4 years.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Builder Work

Lot No: 4
II.2.2)Additional CPV code(s)
50700000
II.2.3)Place of performance
NUTS code: UKM64
II.2.4)Description of the procurement:

To undertake a range of reactive and planned maintenance of a minor works nature throughout the Western/Southern Isles. Contractors should be registered with NHBC, SBF or equivalent, and must also hold an appropriate Vehicle Operating Licence.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 20
Price - Weighting: 80
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

New contract to be put in place in 4 years.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Carpentry and Joiner Work

Lot No: 5
II.2.2)Additional CPV code(s)
50700000
II.2.3)Place of performance
NUTS code: UKM64
II.2.4)Description of the procurement:

To undertake a range of reactive and planned maintenance of a minor works nature throughout the Western/Southern Isles Contractors should be registered with NHBC, SBF or equivalent, and must also hold an appropriate Vehicle Operating Licence.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 20
Price - Weighting: 80
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

New contract to be put in place in 4 years.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Data Cabling

Lot No: 6
II.2.2)Additional CPV code(s)
50700000
II.2.3)Place of performance
NUTS code: UKM64
II.2.4)Description of the procurement:

To undertake both reactive repairs and planned maintenance mainly within Comhairle owned office accommodation throughout the Western/Southern Isles. Contractors should be approved installers in Cat 5, 6 and 7 cabling.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 20
Price - Weighting: 80
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

New contract to be put in place in 4 years.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Commercial Gas Maintenance

Lot No: 8
II.2.2)Additional CPV code(s)
50700000
II.2.3)Place of performance
NUTS code: UKM64
II.2.4)Description of the procurement:

To undertake both reactive and planned gas maintenance throughout the Western/Southern Isles in accordance with the Gas Safety (Installation and Use) Regulations 1998.Contractors must be Gas Safe registered at COMMCAT level.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 20
Price - Weighting: 80
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

New contract to be put in place in 4 years.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Demolition

Lot No: 7
II.2.2)Additional CPV code(s)
50700000
II.2.3)Place of performance
NUTS code: UKM64
II.2.4)Description of the procurement:

Works will be planned, of a minor nature and carried out in accordance with the relevant HSE Approved Code of Practice. Contractors must hold an appropriate Vehicle Operating Licence.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 20
Price - Weighting: 80
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

New contract to be put in place in 4 years.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Electrical Work

Lot No: 9
II.2.2)Additional CPV code(s)
50700000
II.2.3)Place of performance
NUTS code: UKM64
II.2.4)Description of the procurement:

To undertake a range of reactive and planned maintenance work throughout the Western/Southern Isles in accordance with BS 7671. Contractors must be NICEIC/SELECT or similarly approved.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 20
Price - Weighting: 80
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

New contract to be put in place in 4 years.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Fire Appliance Servicing

Lot No: 10
II.2.2)Additional CPV code(s)
50700000
II.2.3)Place of performance
NUTS code: UKM64
II.2.4)Description of the procurement:

To undertake annual servicing of fire equipment within Comhairle owned properties throughout the Western/Southern Isles in accordance with BS 5306. Contractors must be BAFE/FIA or similarly approved.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 20
Price - Weighting: 80
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

New contract to be put in place in 4 years.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Floorcovering

Lot No: 11
II.2.2)Additional CPV code(s)
50700000
II.2.3)Place of performance
NUTS code: UKM64
II.2.4)Description of the procurement:

Work will be of a planned nature focusing mainly on the replacement of carpeting/lino within Comhairle owned properties throughout the Western/Southern Isles. Contractors must hold an appropriate Vehicle Operating Licence.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 20
Price - Weighting: 80
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

New contract to be put in place in 4 years.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Lift Maintenance

Lot No: 13
II.2.2)Additional CPV code(s)
50700000
II.2.3)Place of performance
NUTS code: UKM64
II.2.4)Description of the procurement:

In accordance with the Lift Regulations 1997 and PUWER Regulations 1998, contractors will be expected to undertake both planned and reactive maintenance to 20nr lifts within Comhairle owned properties throughout the Western/Southern Isles. Contractors must be LEIA/LIFTCERT or similarly accredited.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 20
Price - Weighting: 80
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

New contract to be put in place in 4 years.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Lightning and Chimney Inspections

Lot No: 14
II.2.2)Additional CPV code(s)
50700000
II.2.3)Place of performance
NUTS code: UKM64
II.2.4)Description of the procurement:

To undertake annual maintenance inspections on 13nr properties throughout the Western/Southern Isles in accordance with GS53 Guidance and advise on remedial actions as appropriate. Contractors must be ATLAS or similarly approved.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 20
Price - Weighting: 80
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

New contract to be put in place in 4 years.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Mansafe Systems

Lot No: 15
II.2.2)Additional CPV code(s)
50700000
II.2.3)Place of performance
NUTS code: UKM64
II.2.4)Description of the procurement:

Annual maintenance inspection to 5 nr properties throughout the Western Isles in accordance with BSEN795.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 20
Price - Weighting: 80
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

New contract to be put in place in 4 years.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Pest Control

Lot No: 17
II.2.2)Additional CPV code(s)
50700000
II.2.3)Place of performance
NUTS code: UKM64
II.2.4)Description of the procurement:

To undertake cyclical pest control inspections (rodents, birds and insects) at approx. 71nr properties throughout the Western/Southern Isles. Contractors must be BPCA/NPTA or similarly approved.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 20
Price - Weighting: 80
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

New contract to be put in place in 4 years.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Plumbing (non-gas)

Lot No: 18
II.2.2)Additional CPV code(s)
50700000
II.2.3)Place of performance
NUTS code: UKM64
II.2.4)Description of the procurement:

To undertake a range of reactive and planned maintenance work throughout the Western/Southern Isles. Contractors must be SNIPEF or similarly approved.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 20
Price - Weighting: 80
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

New contract to be put in place in 4 years.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Pump Refurbishment

Lot No: 19
II.2.2)Additional CPV code(s)
50700000
II.2.3)Place of performance
NUTS code: UKM64
II.2.4)Description of the procurement:

Annual refurbishment of existing heating pumps within various properties throughout the Western/Southern Isles. Work will include replacement of bearings, shafts, impellars, motors, seals and the like. Contractors should only use qualified heating engineers with a minimum of 5 years' experience in Armstrong/Grundfos pumps.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 20
Price - Weighting: 80
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

New contract to be put in place in 4 years.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Renewable Systems

Lot No: 20
II.2.2)Additional CPV code(s)
50700000
II.2.3)Place of performance
NUTS code: UKM64
II.2.4)Description of the procurement:

To undertake routine maintenance and reactive repairs to renewable technology equipment including air/ground source heat pumps, solar/pv systems, turbines and the like. Contractors should hold MCS accreditation as a minimum requirement.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 20
Price - Weighting: 80
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

New contract to be put in place in 4 years.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Roughcasting

Lot No: 21
II.2.2)Additional CPV code(s)
50700000
II.2.3)Place of performance
NUTS code: UKM64
II.2.4)Description of the procurement:

Work will be planned and of a minor nature to properties throughout the Western/Southern Isles. Contractors should be registered with NHBC/SBF or equivalent, and must also hold an appropriate Vehicle Operating Licence.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 20
Price - Weighting: 80
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

New contract to be put in place in 4 years.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Scaffolding

Lot No: 22
II.2.2)Additional CPV code(s)
50700000
II.2.3)Place of performance
NUTS code: UKM64
II.2.4)Description of the procurement:

Works will be planned and carried out in accordance with HSE Approved Codes of Practice. Contractors should hold CISRS/CHAS or equivalent accreditation, together with an appropriate Vehicle Operating Licence.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 20
Price - Weighting: 80
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

New contract to be put in place in 4 years.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Steel Fabrication

Lot No: 23
II.2.2)Additional CPV code(s)
50700000
II.2.3)Place of performance
NUTS code: UKM64
II.2.4)Description of the procurement:

To provide small scale steel fabrication work throughout the Western/Southern Isles.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 20
Price - Weighting: 80
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

New contract to be put in place in 4 years.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Ventilation

Lot No: 24
II.2.2)Additional CPV code(s)
50700000
II.2.3)Place of performance
NUTS code: UKM64
II.2.4)Description of the procurement:

To undertake planned maintenance to Comhairle owned properties throughout the Western/Southern Isles. Contractors should hold ADCAS or equivalent accreditation.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 20
Price - Weighting: 80
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

New contract to be put in place in 4 years.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Suitability: Service Contracts

For the following Lots Contractors must hold an appropriate Vehicle Operating Licence and complete the Vehicle Operators Licence Declaration:

Lot 4 Builder Work

Lot 5 Carpentry and Joinery Work

Lot 7 Demolition

Lot 11 Floorcovering

Lot 21 Roughcasting

Lot 24 Scaffolding

Technical and Professional Ability: Experience

Please provide relevant examples of services carried out in the last 3 years that demonstrate suitable experience to be able to deliver this service as described in the tender documents.

Technical and Professional Ability: Environmental Management Standards

Asbestos Management

Appointed contractors will be expected to ensure all operatives are suitably trained and competent in respect of asbestos awareness; this refers to all instances whether asbestos containing materials (ACM) are known to exist or not.

Quality Assurance Schemes

Construction Skills Certification Scheme (CSCS) - Comhairle Policy

The Comhairle has in place a Policy, whereby all Contractors on its Framework Agreements and those seeking pre-qualification for individual projects must have 100 % of its workforce on Comhairle sites with operative accreditation under the Construction Skills Certification Scheme (CSCS). In other words, all operatives working on Comhairle construction sites must hold an appropriate CSCS Card.

In addition, all firms with 5 or more employees must have a nominated person-in-charge of each site who holds CSCS-accreditation at Supervisor Level, or above. To obtain this card, an N/SVQ Construction Site Supervision Level III is required.

Health and Safety

The Tenderer must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum.

Or

Provide a copy of their current Health and Safety Policy.

Quality Management

The Tenderer must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent).

Or

Provide a copy of their current Quality Management Policy.

Environmental Management

The Tenderer must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate.

Or

Provide a copy of their current Environmental Management Policy.

Construction (Design and Management) Regulations 2015 (CDM2015)

As a Principal Contractor, you are required to have and implement arrangements for meeting your duties under Regulations 13 of CDM2015. Please provide as an annex evidence showing how you:

- ensure measures are taken so that construction work is carried out without risk to health and safety, as far as is reasonably practicable;

- ensure all operatives on site are competent and trained to carry out works safely and without risk to health;

- ensure that works are carried out in accordance with the construction phase plan and take appropriate health and safety measures where it is not possible to comply with the construction phase plan.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

Public Liability Insurance & Employers Liability Insurance cover of GBP 5m.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

Technical and Professional Ability: Experience

Please provide relevant examples of services carried out in the last 3 years that demonstrate suitable experience to be able to deliver this service as described in the tender documents.

Technical and Professional Ability: Environmental Management Standards

Asbestos Management

Appointed contractors will be expected to ensure all operatives are suitably trained and competent in respect of asbestos awareness; this refers to all instances whether asbestos containing materials (ACM) are known to exist or not.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 03/04/2017
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 03/07/2017
IV.2.7)Conditions for opening of tenders
Date: 03/04/2017
Local time: 14:00
Place:

Council Offices, Sandwick Road, Stornoway.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

4 years.

VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

Please see Project_7792 on PCS-Tender

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is Project_7792. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

(SC Ref:485620).

VI.4)Procedures for review
VI.4.1)Review body
Comhairle nan Eilean Siar
Council Offices, Sandwick Road
Stornoway
HS1 2BW
United Kingdom
Telephone: +44 1851600501
Fax: +44 1851705349

Internet address:http://www.cne-siar.gov.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

This authority will incorporate a minimum of 10 calendar days standstill period at the point where the intention to award the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. If an appeal regarding the award of contract has not been successfully resolved the Public Contracts (Scotland) Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rule to take action in the Sheriff Court or Court of Session. Any such action must be brought promptly (generally within three months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
03/03/2017