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The City of Edinburgh Council has a requirement for a property damage and business interruption policy for Edinburgh Trams Ltd.

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
The City of Edinburgh Council
Waverley Court, 4 East Market Street
Edinburgh
EH8 8BG
United Kingdom
Contact person: Pauline Sutherland
Telephone: +44 1314693543
E-mail:
NUTS code: UKM25

Internet address(es):

Main address: http://www.edinburgh.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290

I.2)Joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://www.publiccontractsscotland.gov.uk
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

CT2143 Insurance for Edinburgh Trams Ltd (ETL).

II.1.2)Main CPV code
66515200
II.1.3)Type of contract
Services
II.1.4)Short description:

The City of Edinburgh Council has a requirement for a property damage and business interruption policy for Edinburgh Trams Ltd.

II.1.5)Estimated total value
Value excluding VAT: 925 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
66515200
II.2.3)Place of performance
NUTS code: UKM25
Main site or place of performance:

Edinburgh, Scotland.

II.2.4)Description of the procurement:

The City of Edinburgh Council intends to put a contact in place for a contract for Edinburgh Trams Ltd's (ETL) Property Damage/Business Interruption insurance.

Edinburgh Trams Ltd is the designated operator of the tramway in Edinburgh. ETL is wholly owned by the City of Edinburgh Council (CEC) and is operated as an arms-length company. It is part of the Transport for Edinburgh group and has a 15 year Operating Agreement with CEC.

Construction of the tramway system began in 2008 and was completed in late 2013. Fare paying revenue services commenced on 31.5.2014.

Since then the company has operated a highly successful frequent tram service operating 7 days a week from 5:00 am till midnight from Edinburgh Airport to York Place via Haymarket and Princes Street. Services operate every 8-10 minutes Monday to Saturday and every 12-15 minutes on a Sunday. The first tram departs at 0529 from York Place and 0615 from Edinburgh Airport. The last full route service from York Place is at 2308 and 2245 from Edinburgh Airport.

The route from Edinburgh Airport to York Place is 14km (8.5 mile) long.

The Council intends to award a contract for delivery of the service for an initial period from 31.5.2017 to 30.5.2020. Subject to satisfactory performance, potential future requirements and the agreement of the successful Contractor, the Council may wish to extend delivery of the contract for an additional period of up to two years.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 31/05/2017
End: 30/05/2020
This contract is subject to renewal: yes
Description of renewals:

Subject to satisfactory performance, potential future requirements and the agreement of the successful Contractor, the Council may wish to extend delivery of the contract for an additional period of up to 2 years.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
Execution of the service is reserved to a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 03/04/2017
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Date: 03/04/2017
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=485402

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

The supplier will bne expected to deliver each of hte following Community Benefits:-

- Training for existing workforce,

- Staff undertaking volunteering within the community,

- A minimum of one other community benefit from the list of community benefits detailed in Appendix 1 of Tenderers

Submission document.

(SC Ref:485402.)

Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=485402

VI.4)Procedures for review
VI.4.1)Review body
The City of Edinburgh Council
Waverley Court, 4 East Market Street
Edinburgh
EH8 8BG
United Kingdom
Telephone: +44 1314693543

Internet address:http://www.edinburgh.gov.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
03/03/2017