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Fife Council wishes to acquire the services of a Multidisciplinary Specialist Design Team Consultancy Services. Tenders are invited from experienced providers of Multi-disciplinary Specialist Design Team Consultancy Services that can provide high ...

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Fife Council
Fife House, North Street
Glenrothes
KY7 5LT
United Kingdom
Telephone: +44 3451550000
E-mail:
NUTS code: UKM22

Internet address(es):

Main address: http://www.fifedirect.org.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00187

I.2)Joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://www.publiccontractsscotland.gov.uk/
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: http://www.publiccontractsscotland.gov.uk/
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Multidisciplinary Specialist Design Team Consultancy Services, Silverburn Park, Leven.

Reference number: 1369
II.1.2)Main CPV code
71530000
II.1.3)Type of contract
Services
II.1.4)Short description:

Fife Council wishes to acquire the services of a Multidisciplinary Specialist Design Team Consultancy Services. Tenders are invited from experienced providers of Multi-disciplinary Specialist Design Team Consultancy Services that can provide high quality professional services and advice using a customer focused approach in the public sector. The Lead Consultant will be the Conservation Architect.

The Services required are to be split into 2 phases.

II.1.5)Estimated total value
Value excluding VAT: 400 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
71200000
71500000
71312000
71321000
71324000
II.2.3)Place of performance
NUTS code: UKM22
Main site or place of performance:

Silverburn Park, Leven.

II.2.4)Description of the procurement:

Fife Council wishes to acquire the services of a Multidisciplinary Specialist Design Team Consultancy Services. Tenders are invited from experienced providers of Multi-disciplinary Specialist Design Team Consultancy Services that can provide high quality professional services and advice using a customer focused approach in the public sector. The Lead Consultant will be the Conservation Architect.

The Services required are to be split into 2 phases.

Phase 1 (Work Package 1) Deliverables.

It is envisaged that the commission will result in the development of the following documents:

a) Silverburn Park Designed Landscape Survey;

b) Flax Mill Historic Building Survey & Conservation Statement;

c) Flax Mill designs and outline costs up to and including RIBA Stage 2;

d) Corriemar Historic Building Survey / Options Appraisal;

e) Silverburn House Historic Building Survey / options review.

And Phase 2 Deliverables.

Subject to funding, the appointed Lead Consultant will be invited (by the Employer's Agent) to quote for Work Package(s) to continue working on Silverburn Flax Mill; with detailed design, negotiation of necessary consents, and obtaining contractor's quotations for construction. This will be Phase 2 and in this second phase the Multidisciplinary Specialist design team will be required to develop a fully detailed and costed scheme which can be implemented through traditional forms of construction procurement up to completion of the project.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Option of 12 months extension.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

ESPD Q4A.2 - The Lead Consultant must be ARB registered.

The overall design team will consist of numerous disciplines which will be required to have the relevant Professional memberships applicable to their business.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

QB.4 -4B.4.1 - The Liquidity Ratio will be applied - Current Assets will be divided by Current Liabilities. Tenderers are to provide their current assets and Current liabilities in relation to their published accounts for the last two years. Tenderers are expected to achieve a ratio of 1 or more. Where a Tenderer does not meet this requirement further details should be provided to confirm why and the Council may undertake additional financial checks and a qualitative judgement shall be made as to the financial capacity of the Tenderer.

Q4B.5.1 -Q4B.5.3 It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:

10 000 000 GBP - Employers Liability;

2 500 000 GBP - Professional Negligence;

2 500 000 GBP - Public Liability.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

Q4C.1.2 - Bidders will be required to provide 3 examples of delivering Multi Disciplinary Consultancy Services carried out in the past five years that demonstrate that they have the relevant experience to deliver the work as described in part II.2.4 of the OJEU Contract Notice or the relevant section of the Site Notice. The examples must have incorporated a minimum of 3 of the disciplines. The examples should contain the following information:

i) The value of the Commission;

ii) The location of the works;

iii) The project duration and completion date;

iv) The scope of service your organisation provided;

v) Client Contact details:

Q4C.6 - Bidders will be required to confirm that they and/or the service provider have the following relevant educational and professional qualifications.

Q4C.6.1 - Bidders will be required to confirm that their managerial staff have the following relevant educational and professional qualifications.

Q4D.1 - 4D.1.2. Bidders will be required to provide documented arrangements that the organisation has a system for monitoring quality management procedures on an on-going basis. The bidder's organisation must be able to provide evidence of systematic, periodic review and improvement of quality in respect of output and general performance. Also documented arrangements for ensuring that the bidder's suppliers apply H&S measures to a standard appropriate to the work for which they are being engaged. This must demonstrate that the bidder's organisation has, and implements, H&S procedures, CDM.

Minimum level(s) of standards possibly required:

Q4C.1.2 - Fife Council will evaluate your organisation's experience and capability as indicated below.

0 - Very Poor - nil or inadequate response. Fails to demonstrate an ability to meet the requirement.

1 - Poor - response is partially relevant and poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled.

2 - Acceptable - response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas.

3 - Good - response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled.

4 - Excellent - response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full.

Bidders are to supply 3 relevant examples (please refer to Form of Tender Part 1 & Scope) and all of these examples must score 3(good) to proceed through to the award criteria.

Q4C.6 - Lead Consultant must be Chartered member of the RIBA with Conservation Architect accreditation (or equivalent).

For other professional disciplines involved, the Bidder must confirm compliance with the following.

Architectural Designation Requirements:

- Conservation Architect - Chartered member of the RIBA (or equivalent) with Conservation Architect accreditation,

- Assistant Architect - Completed RIBA qualifications part 1 and 2 (or equivalent),

- Architectural Technologist - Chartered Member of the Institute of Architectural Technologists - MCIAT (or equivalent),

- Structural Engineer - Chartered Member of the Institution of Structural Engineers (or equivalent),

- Assistant Structural Engineer - AMIStructE (or equivalent),

- Structural Technician - HNC in a relevant subject plus 4 years relevant experience Or TIStructE (or equivalent).

Quantity Surveying Designation Requirements:

- Quantity Surveyor - Chartered Member of the Royal Institute of Chartered Surveyors (or equivalent),

- Quantity Surveying Assistant - An Individual with Associate Membership of the Royal Institution of Chartered Surveyors (ARICS).

Mechanical and Electrical Engineering Designation Requirements:

- Mechanical and Electrical Engineer - Chartered member of the Chartered Institution of Building Services Engineers (or equivalent),

- Assistant Mechanical and Electrical Engineer - Incorporated Engineer (CIBSE or equivalent) Or MEng in a Relevant Subject,

- Mechanical and Electrical Technician - HNC in a relevant subject plus 4 years relevant experience Or EngTech/ CIBSE or equivalent.

Landscape Architect Designation Requirements:

- Landscape Architect - Chartered Member of the Landscape Institute (or equivalent),

- Assistant Landscape Architect - Licentiate member of the Landscape Institute or currently undertaking a course of study approved by the Landscape Institute.

Economic/business planning consultant:

- Relevant experience.

Q4C.6.1 - Bidder to confirm that for each professional discipline there must be Chartered (relevant to their profession) member of managerial staff and each discipline must have a Chartered member staff or degree level member of staff supervising.

Q4D.1 - 4D.1.2 - We will review your organisation's Quality Assurance & Environmental standards relevant to your role. Organisations must confirm they have in place documented monitoring and reviewing arrangements and are adequately trained and hold current appropriate certification (or equivalent) for:

- Quality Assurance ISO 9001,

- Health & Safety including CDM.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 10/04/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Date: 11/04/2017
Local time: 09:00
Place:

Fife House, Glenrothes.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Please see ESPD Part III for full details and disclosure.

Please refer to Section 5 of the Form of Tender Part 1 and Section 1 of the Form of Tender Part 2 to voluntarily commit to delivering the types and kinds Community Benefits as stated in these documents.

ESPD Q2D.1.1 Bidders to provide list of proposed subcontractors.

Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=486149

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:486149)

Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=486149

VI.4)Procedures for review
VI.4.1)Review body
Fife Council
Fife House, North Street
Glenrothes
KY7 5LT
United Kingdom
Telephone: +44 3451550000

Internet address:http://www.fifedirect.org.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
06/03/2017