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East Renfrewshire Council (ERC) and East Renfrewshire Culture and Leisure Trust (ERCL) are currently inviting tenders, from suitably qualified companies for the provision of banking services.

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
East Renfrewshire Council
Eastwood HQ, Eastwood Park
Giffnock
G46 6UG
United Kingdom
Contact person: Mary Harvey-Welsh
Telephone: +44 1415773669
E-mail:
Fax: +44 1415773091
NUTS code: UKM35

Internet address(es):

Main address: http://www.eastrenfrewshire.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00183

I.2)Joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
Economic and financial affairs

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Provision of Banking Services.

Reference number: CE 16 17 016
II.1.2)Main CPV code
66110000
II.1.3)Type of contract
Services
II.1.4)Short description:

East Renfrewshire Council (ERC) and East Renfrewshire Culture and Leisure Trust (ERCL) are currently inviting tenders, from suitably qualified companies for the provision of banking services.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
66110000
II.2.3)Place of performance
NUTS code: UKM35
II.2.4)Description of the procurement:

East Renfrewshire Council is currently inviting tenders, from suitably qualified companies for the supply of the following requirements, Supply of Banking Services. The Council is aware that the banking sector is consistently developing its services. The flexibility to enjoy the benefits of any developments would be expected from the successful tender.

The Council utilises a range of transactions, the main types are as follows:

Auto Credits to Accounts,

Auto Debits to Accounts,

Manual Credits,

Manual Debits,

Cheques Remitted,

Cash Handled,

CHAPS Payments Out,

Stopped Cheques,

Salary Recalls,

Unpaid Cheques Received,

BACSTEL-IP Transactions,

Merchant Services.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Statements/Provision of Paid Cheques / Weighting: 5 %
Quality criterion - Name: Banking Stationery / Weighting: 5 %
Quality criterion - Name: Electronic/Internet Banking / Weighting: 5 %
Quality criterion - Name: Reconciliation Data/Pooled Bank Accounts / Weighting: 5 %
Quality criterion - Name: Cash Management and Interest Arrangements / Weighting: 5 %
Quality criterion - Name: BACS/CHAPS and Credit Facilities / Weighting: 5 %
Quality criterion - Name: Overdraft Facilities / Weighting: 5 %
Quality criterion - Name: Voucher Enquiry System / Weighting: 5 %
Quality criterion - Name: Authorised Signatories / Weighting: 5 %
Quality criterion - Name: Fraud / Weighting: 5 %
Quality criterion - Name: Service Quality / Weighting: 5 %
Quality criterion - Name: Contract Transfer/Implementation / Weighting: 15 %
Quality criterion - Name: External Audit / Weighting: 5 %
Quality criterion - Name: Information Security / Weighting: 5 %
Quality criterion - Name: Fair Working Practices / Weighting: 5 %
Quality criterion - Name: Sustainability / Weighting: 5 %
Quality criterion - Name: Cash Withdrawal/Cheque Encashment, Processes etc. / Weighting: 5 %
Quality criterion - Name: Banking Differences/Preparation of Banking / Weighting: 5 %
Price - Weighting: 60
II.2.6)Estimated value
Value excluding VAT: 294 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

2 Extensions of up to 12 months each.

II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

This contract will be awarded to a sole supplier for the provision of Banking Services.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Companies are required to be authorised by Prudential Regulation Authority and regulated by the Financial Conduct Authority and the Prudential Regulation Authority.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

To establish the financial standing of a potential Tenderer, the Council will firstly take into account a risk report provided independently by Credit Safe. Within such reports, the risk of business failure is expressed as a score of 30 or below (high risk of business failure). In the event that a company is determined to have a risk failure rating of 30 and below i.e. that the company is considered to have a high risk of business failure, the submission will not be considered further.

For the avoidance of doubt, the Council will request a report from Credit Safe following the closing date for the receipt of the Tenders to ensure that the most up to date information is used. Where you are not register on credit safe e.g. charitable organisations or new start companies/ Sole Traders with less than 3 years trading history, discretionary powers are available to the Head of Accountancy to consider abbreviated accounts along with banker's references etc.

Tenderers should be aware that any outstanding County Court Judgements will have a detrimental effect on the rating held by Credit Safe and it is your responsibility to ensure that the information held by Credit Safe is accurate and up to date - failure to do so will result in rejection of your submission.

III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

Companies are required to be authorised by Prudential Regulation Authority and regulated by the Financial Conduct Authority and the Prudential Regulation Authority.

III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 10/04/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 10/04/2017
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Option to extend for up to 2 extensions of up to 12 months each, thereafter a new procurement exercise will be advertised through Public Contracts Scotland.

VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

Bidders responding to this opportunity must note that information contained within the Tender Information Pack is a condition of contract. If you respond to this opportunity it will be taken that you have read and agree to all information contained within the pack. If at a later point you advise you cannot comply the Council reserve the right to remove you from the contract. Tender Information Pack can be found in the supplier attachment area of the PCS-Tender Portal.

Compliance with Freedom of Information Scotland Act (2002)

Third Party Compliance

Authorised by Prudential Regulation Authority and regulated by the Financial Conduct Authority and the Prudential Regulation Authority.

Please note the contract value for the 36 month period is estimated at 294 000 GBP however should the option to extend for up to a further 2 extensions of up to 12 months each the estimated contract value is around 490 000 GBP.

The Buyer is using PCS-Tender to conduct this ITT exercise. The Project Code is 7344. For more information see: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html

The contracting authority does not intend to include a sub-contract clause in this contract.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 7344. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Tenderers responding to this opportunity will be required to confirm their compliance with the following in order to be considered further. Should you advise that you are unwilling to confirm compliance your bid will be removed from this exercise without further consultation?

East Renfrewshire Council is committed to maximising community benefits from contracts for works, goods and services in which the council has an interest. Community benefits should improve economic, social or environmental wellbeing of the area. Under this contract the successful contractor will be requested to support East Renfrewshire Council's economic, environmental and social regeneration objectives to achieve benefits for our identified beneficiary hierarchy.

Tier 1: Targeted recruitment and training for priority employability groups.

Tier 2: Work experience placements for the same targeted groups.

Tier 3: Curriculum support for schools and those on employability pathways.

Tier 4: Community Enhancement for community groups and projects.

Tier 5: Small and Medium Enterprises and Social Enterprise Organisations supply chain support.

(SC Ref:479538).

VI.4)Procedures for review
VI.4.1)Review body
East Renfrewshire Council
Eastwood HQ, Eastwood Park
Giffnock
G46 6UG
United Kingdom
Telephone: +44 1415778590
E-mail:
Fax: +44 1415773091

Internet address:http://www.eastrenfrewshire.gov.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

East Renfrewshire Council will incorporate a standstill period of 10 calendar days from the date that information on the award of the contract is communicated to the tenderers. This period allows unsuccessful tenderers to challenge the proposed contract award before the contract is entered into. Such challenge should be intimated to Corporate Procurement at the address specified in part 1.1 of the contract notice. If a challenge regarding the award of contract has not been successfully resolved, the Public Contracts (Scotland) Regulations 3006 (SSI 2006 No.1) provide for aggrieved parties who have been harmed or are risk of harm by a breach of the rules to take action in the Sheriff Court or Court of Session.

Any such action must be brought promptly, generally within 3 months. Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. The purpose of the standstill period referred to above is to allow parties to apply to the courts to set aside award decision before the contract is entered into.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
07/03/2017