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The Association intend to enter into a three year contract with a suitable contractor to carry out inspections, testing, maintenance and repairs to their fire warning, evacuation and firefighting equipment in accordance with the Fire (Scotland ) Act ...

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
West of Scotland Housing Association Ltd
40 Barrowfield Drive
Glasgow
G40 3QH
United Kingdom
E-mail:
NUTS code: UKM34

Internet address(es):

Main address: www.westscot.co.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA13703

I.2)Joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publiccontractsscotland.gov.uk
Additional information can be obtained from another address:
Ewing Somerville Partnership Ltd.
40 Speirs Wharf
Glasgow
G4 9TH
United Kingdom
E-mail:
NUTS code: UKM34

Internet address(es):

Main address: www.ewing-somerville.com

Tenders or requests to participate must be submitted electronically via: www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: www.publiccontractsscotland.gov.uk
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Housing and community amenities

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Fire Safety Systems Servicing and Reactive Maintenance Contract.

Reference number: ESP 3921
II.1.2)Main CPV code
31625200
II.1.3)Type of contract
Services
II.1.4)Short description:

The Association intend to enter into a three year contract with a suitable contractor to carry out inspections, testing, maintenance and repairs to their fire warning, evacuation and firefighting equipment in accordance with the Fire (Scotland ) Act 20015 and the Fire Safety (Scotland) Regulations 2006.

The services will include the maintenance of the following:

Fire alarm and detection systems.

Smoke extract systems.

Sprinkler Systems.

Dry Risers.

Emergency Lighting and

Fire extinguishers.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
35110000
II.2.3)Place of performance
NUTS code: UKM
Main site or place of performance:

Glasgow, Lanarshire and Ayrshire.

II.2.4)Description of the procurement:

The work to be carried out under this Contract consists of Planned Servicing and Reactive Maintenance to Fire Safety System installations within various residential properties.

It is envisaged that the contract will run from circa 1.4.2017 until 30.4.2020.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The contract is to be let for a period of 3 years with an option to extend the contract on a yearly basis for a further 2 years.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

In response to 4A.1 the Bidder should indicate if he is registered at Companies House as described in Schedule 5 of the Public Contracts (Scotland) Regulations 2015.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

Please refer to this section when completing section 4B of the ESPD (Scotland):

Question reference 4B.1.1: Bidders will require to have an average yearly turnover of 180 000 GBP for the last 3 years in the business area covered by the Contract. As evidence for this West of Scotland Housing Association Ltd. may ask for annual accounts from the bidder.

Question reference 4B.3: Where turnover information is not available for the period requested, the bidder will be required to state the date which they were setup/started trading.

Question reference 4B.5.1: It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

Employers (Compulsory) Liability Insurance - 5 000 000 GBP.

Public Liability Insurance - 10 000 000 GBP.

Minimum level(s) of standards possibly required:

Refer to information provided above at section III.1.2.

III.1.3)Technical and professional ability
Minimum level(s) of standards possibly required:

In response to Question 4C.1.2 Bidders will be required to provide no more than 4 examples of contracts which demonstrate the contractor's ability to perform contracts of the scope, size and nature similar to the Works as described in part II.1.4 of this Contract Notice. The example contracts must have been worked on in the last three years and demonstrate (over the 4 examples) the relevant experience to deliver the works. The example projects must therefore be within a housing environment and the Bidder must have been appointed as the Main Contractor. The servicing works required within the contract must be carried out by directly employed operatives. The example contracts must have been on-going for at least 12 months and the Bidder must be able to provide evidence of this.

In response to 4C.6 Bidders will be required to confirm that their directly employed operatives have the following relevant educational and professional qualifications;

NICEIC or SELECT.

BAFE and BAFE SP203 Part 1 and 4.

BAFE SP101/ST104.

LPCB and LPCB LPS1048-1.

NSI Nacoss Gold.

FIA.

Or any equivalence.

If the certification cannot be provided the Contractor will require to demonstrate their competence and ability to the satisfaction of West of Scotland Housing Association by providing alternative evidence.

All operatives engaged in site works must have UKATA asbestos awareness training and be cleared under the Disclosure and Barring Service checking system or equivalent.

In response to 4C.6.1 Bidders will be required to confirm that all supervisors must be trade qualified, within their respective trade to NVQ level 4 or hold formal supervisor training certification or equivalent.

In response to 4D.1 (1.1 and 1.2) - Quality Assurance Schemes and Environmental Management Standards - the Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN 19001 AND BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum.

4D.2 (2.1 and 2.2) the Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate.

Alternatively in response to 4D the questions in section 4D Bidders may supply the information as set out in ESPD (Scotland) Standard Statement v1.9.

If the Bidder cannot fulfill all of the above requirements they should not complete the ESPD or ITT documentation.

Unsatisfactory responses to Section D will result in a failure score.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 10/04/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 08/08/2017
IV.2.7)Conditions for opening of tenders
Date: 10/04/2017
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

Question scoring methodology for the selection criteria: pass/fail.

The award criteria weightings and quality assessment questionnaire are published with the appendices included in the ITT document.

The Question and Answer facility on the Portal will close at noon seven days prior to the receipt of tenders.

Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=484010

The buyer has indicated that it will accept electronic responses to this notice via the Postboz facility. A user quide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref: 484010)

Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=484010

Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=484010

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:484010)

Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=484010

VI.4)Procedures for review
VI.4.1)Review body
West of Scotland Housing Association Ltd
40 Barrowfield Drive
Glasgow
G40 3QH
United Kingdom
Telephone: +44 1415586336

Internet address:www.westscot.co.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
08/03/2017