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Supply, Delivery, Installation and Commissioning of a Virtual Reality Suite.

Contract award notice

Results of the procurement procedure


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
University of Strathclyde
181 St James Road, Estates Management
G4 0NT
United Kingdom
Contact person: Cat Marshall
Telephone: +44 1415484310
NUTS code: UKM34

Internet address(es):

Main address:

Address of the buyer profile:

I.2)Joint procurement
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity

Section II: Object

II.1)Scope of the procurement

Supply, Delivery, Installation and Commissioning of a Virtual Reality Suite.

Reference number: UoS - 9514 - 2016
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

Supply, Delivery, Installation and Commissioning of a Virtual Reality Suite.

II.1.6)Information about lots
This contract is divided into lots: no
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 450 000.00 GBP
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKM34
Main site or place of performance:

Advanced Forming Research Centre

85 Inchinnan Drive


PA4 9LJ.

II.2.4)Description of the procurement:

Supply, Delivery, Installation and Commissioning of a Virtual Reality Suite.

The terms and conditions governing the contract will be the University of Strathclyde's standard purchase terms and conditions. Bid submissions will be evaluated on a 40 % commercial/ 60 % technical split.

Please refer to the ITT document, qualification, technical and commercial envelopes on PCS-T for full information on the tender.

Tenderers are advised that the University of Strathclyde reserves the right to instruct additional deliveries by the successful Tenderer which are intended either as a partial replacement of supplies or installations or as the extension of existing supplies or installations where a change of supplier would oblige the Contracting Authority to acquire supplies having different technical characteristics which would result in incompatibility or disproportionate technical difficulties in operation and maintenance.

II.2.5)Award criteria
Quality criterion - Name: Quality / Weighting: 60
Quality criterion - Name: Price / Weighting: 40
Price - Weighting: 40
II.2.11)Information about options
Options: yes
Description of options:

Years 2 - 4 option for warranties and training.

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2016/S 247-451063
IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

Contract No: UoS — 9514 — 2016
A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
V.2.2)Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Virtalis Limited
Chester House, 79 Dane Road
M33 7BP
United Kingdom
Telephone: +44 1619691155
Fax: +44 1619691166
NUTS code: UK
The contractor is an SME: no
V.2.4)Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 450 000.00 GBP
Total value of the contract/lot: 450 000.00 GBP
V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:

Exclusion Grounds: economic operators may be excluded from this competition if they are in any of the situations referred to in regulations 8 and 9 of the Procurement (Scotland) Regulations 2016.

Selection Criteria: Economic and Financial Standing

Please refer to 4B.1.1 and 4B.1.3 of the ESPD:

Bidders will be required to have a minimum ‘general’ yearly turnover of 150 000 GBP for the last 3 years.

Please refer to 4B.3 for the ESPD:

Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading.

Please refer to 4B.5.1 - 4B.5.3 of the ESPD:

It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:

Employer's (Compulsory) Liability Insurance = 5 000 000 GBP

Public Liability Insurance = 5 000 000 GBP

Product Liability Insurance = 5 000 000 GBP

Selection Criteria: Technical and Professional ability: Quality Assurance

Please refer to 4D.1 of the ESPD:

The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent)

The bidder must confirm that all equipment for the AFRC, the portable system and equipment procured for the regional hub is CE approved.

Request For Documentation Stage

The University of Strathclyde will request the following documentation prior to award of contract:

1. Evidence of company's insurance certificates, detailing the levels of insurance as requested.

2. Completed copies of appendices A,B,C,D and E.

(SC Ref:486927).

VI.4)Procedures for review
VI.4.1)Review body
University of Strathclyde
181 St James Road, Estates Management
G4 0NT
United Kingdom
Telephone: +44 1415484310

Internet address:

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: