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This tender is for the replacement of stand alone pulse oximetry equipment located at the Royal Hospital for Sick Children (RHSC) in Edinburgh. This specification is to cover a replacement programme for the provision of approximately 145 stand alone ...

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Lothian Health Board (hereafter referred to as the ‘Authority’)
c/o NHS NSS, Gyle Square, 1 South Gyle Crescent
Edinburgh
EH12 9EB
United Kingdom
Telephone: +44 1312756511
E-mail:
NUTS code: UKM

Internet address(es):

Main address: http://www.hfs.scot.nhs.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10442

I.2)Joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk/web/login.html
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Health

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

NHS Lothian Pulse Oximeter Replacement Plan.

Reference number: SLA/P065a
II.1.2)Main CPV code
33100000
II.1.3)Type of contract
Supplies
II.1.4)Short description:

This tender is for the replacement of stand alone pulse oximetry equipment located at the Royal Hospital for Sick Children (RHSC) in Edinburgh.

This specification is to cover a replacement programme for the provision of approximately 145 stand alone pulse oximeters for use within the hospital environment primarily for paediatric use but may also be required for adult patients from the Department of Clinical Neurosurgery, the pulse oximeters will also be used for community paediatric patients.

Due to the nature of the new RHSC in which many patient rooms are single cubicles there is an additional requirement for the pulse oximeter to alert and inform clinical staff of alarm triggers and deteriorating patient condition.

II.1.5)Estimated total value
Value excluding VAT: 132 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
33100000
II.2.3)Place of performance
NUTS code: UKM25
Main site or place of performance:

New Royal Hospital for Sick Children, Royal Infirmary of Edinburgh, Little France Campus, Edinburgh.

II.2.4)Description of the procurement:

This tender is for the replacement of stand alone pulse oximetry equipment located at the Royal Hospital for Sick Children (RHSC) in Edinburgh.

This specification is to cover a replacement programme for the provision of approximately 145 stand alone pulse oximeters for use within the hospital environment primarily for paediatric use but may also be required for adult patients from the Department of Clinical Neurosurgery, the pulse oximeters will also be used for community paediatric patients.

Due to the nature of the new RHSC in which many patient rooms are single cubicles there is an additional requirement for the pulse oximeter to alert and inform clinical staff of alarm triggers and deteriorating patient condition.

The equipment will be from one supplier to aid standardisation, training and purchase of consumables and spare parts.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Clinical Evaluation / Weighting: 40 %
Quality criterion - Name: Clinical/Technical Training and Support / Weighting: 10 %
Quality criterion - Name: Technical Evaluation / Weighting: 10 %
Cost criterion - Name: Whole Life Cost / Weighting: 40 %
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Minimum level(s) of standards possibly required:

4B.1.1 Bidders will be required to have a minimum ‘general’ yearly turnover of 264 000 GBP for the last 3 years.

4B.5 It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:

Employer's (Compulsory) Liability Insurance = 5 000 000 GBP,

Public Liability Insurance = 5 000 000 GBP,

Product Liability Insurance = 5 000 000 GBP.

III.1.3)Technical and professional ability
Minimum level(s) of standards possibly required:

- All tendered products must fully comply with the Requirement Documents included within the tender;

- 4C.11 Products

Bidders must confirm that they will provide samples, descriptions and/or photographs of the products to be supplied which do not require a certificate of authenticity

- 4D.1 Quality Management Procedures

1. The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent),

or

2. The bidder must have the following:

a. A documented policy regarding quality management. The policy must set out responsibilities for quality management demonstrating that the bidder has and continues to implement a quality management policy that is authorised by their Chief Executive, or equivalent, and is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation.

b. Documented procedures for periodically reviewing, correcting and improving quality performance including processes for ensuring that the bidder's quality management is effective in reducing/preventing incidents of sub-standard delivery, this must include the quality of output and general performance.

c. A documented process for ensuring that quality management is effective in reducing/preventing incidents of sub-standard delivery, this must include the quality of output and general performance. The bidder must be able to provide copies of their organisation's documentation procedures, that meet current agreed good practice. These must include the arrangements for quality management throughout the bidder's organisation. They must set out how the bidder's organisation will carry out its policy, with a clear indication of how the arrangements are communicated to the workforce.

d. Documented arrangements for providing the bidder's workforce with quality related training and information appropriate to the type of work for which this organisation is likely to bid. This will demonstrate that the organisation has in place and implements training arrangements to ensure that its workforce has sufficient skills and understanding to discharge their various responsibilities. These must include a programme of training that will keep the workforce up to date with required knowledge about quality related issues, including copies of job profiles; training manuals and records.

e. Documented arrangements that your organisation has a system for monitoring quality management procedures on an on-going basis. The bidder's organisation must be able to provide evidence of systematic, periodic review and improvement of quality in respect of output and general performance.

f. Documented arrangements for ensuring that the bidders apply quality management measures that are appropriate to the work for which they are being engaged.

g. A documented process demonstrating how the bidder deals with complaints. The bidder must be able to provide details of how their organisation maintains records of any complaints received and how corrective measures are carried out to prevent reoccurrence.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 12/04/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 12/04/2017
Local time: 12:00
Place:

NHS NSS, Gyle Square, 1 South Gyle Crescent, Edinburgh, EH12 9EB.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
VI.3)Additional information:

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 17172. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

(SC Ref:482611).

VI.4)Procedures for review
VI.4.1)Review body
NHS National Services Scotland
Gyle Square, 1 South Gyle Crescent
Edinburgh
EH12 9EB
United Kingdom
Telephone: +44 1312756511
E-mail:

Internet address:http://www.hfs.scot.nhs.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

The Authority will notify economic operators who submitted a tender or (where no deselection notification has previously been made) applied to be selected to tender, of its decision to award the contract which notification will contain among other information, a summary of the reasons why the economic operator was unsuccessful. The notification will incorporate a ‘standstill period’ of a minimum of 10 clear calendar days (or a minimum of 15 if the communication method used is not electronic) between the date on which the Authority despatches the notice and the date on which the Authority proposes to make an award pursuant to this procurement. The bringing of court proceedings against the Authority during the standstill period will automatically continue the prohibition on entering into the contract until the court proceedings are determined, discontinued or disposed of, or the court, by interim order, brings to an end the prohibition. The remedies that may be awarded by the courts before the contract has been entered into include the setting aside of the decision to award the contract to the winning tenderer. The bringing of court proceedings against the Authority after the contract has been entered into will not affect the contract unless grounds for the imposition of special penalties under the Public Contracts (Scotland) Regulations 2015 can be established. Otherwise the remedies that may be awarded by the courts where the contract has been entered into are limited to the award of damages. Economic operators are entitled to write to the Authority after receipt of the notification should they require further clarification. The Authority will respond within 15 days of such a written request, but it should be noted that receipt by the Authority of such request during the standstill period may not prevent the Authority from awarding the contract following the expiry of the standstill period. Where an economic operator is dissatisfied with the Authority's response to its request for clarification, or considers that the contract has been concluded in breach of The Public Contracts (Scotland) Regulations 2015, such economic operator is advised to promptly seek independent legal advice.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
10/03/2017