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Aberdeen City Council's Environmental Services are responsible for the maintenance of the grounds and open spaces around Council properties and adopted areas. This responsibility includes the weed spraying maintenance of the Council's Adopted Roads ...

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Aberdeen City Council
Woodhill House, Westburn Road
Aberdeen
AB16 5GB
United Kingdom
Telephone: +44 1224665652
E-mail:
NUTS code: UKM50

Internet address(es):

Main address: http://www.aberdeencity.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00231

I.2)Joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publiccontractsscotland.gov.uk
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Road and Pavement Weed Spraying.

Reference number: 000-BRYY4184
II.1.2)Main CPV code
77312100
II.1.3)Type of contract
Services
II.1.4)Short description:

Aberdeen City Council's Environmental Services are responsible for the maintenance of the grounds and open spaces around Council properties and adopted areas. This responsibility includes the weed spraying maintenance of the Council's Adopted Roads and Pavements within the City of Aberdeen. This weed spraying has been carried out on 3 occasions during recent years. The Council invite tenderers to submit a tender to carry out this service.

II.1.5)Estimated total value
Value excluding VAT: 250 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
77312000
77314000
II.2.3)Place of performance
NUTS code: UKM50
Main site or place of performance:

Aberdeen City.

II.2.4)Description of the procurement:

Aberdeen City Council's Environmental Services are responsible for the maintenance of the grounds and open spaces around Council properties and adopted areas. This responsibility includes the weed spraying maintenance of the Council's Adopted Roads and Pavements within the City of Aberdeen. This weed spraying has been carried out on 3 occasions during recent years. The Council invite tenderers to submit a tender to carry out this service.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 10
Price - Weighting: 90
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
List and brief description of selection criteria:

4A.1, Please provide your Certificate of Incorporation.

4B.5.1, It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated:

Public Liability (Third Party) Insurance to the value of 5 000 000 GBP (for each and every occurrence).

Employers Liability Insurance to a Value of not less than the statutory minimum (for each and every occurrence).

Motor Vehicle Insurance appropriate for business use.

The Authority will use the independent credit scoring organisation, Creditsafe, to check the financial status of the Bidders and may involve further detailed financial checking/assessment.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

4C.1.2 Bidders will be required to provide 3 examples that demonstrate that they have the relevant experience to deliver the services/supplies as described.

4C.6 Bidders will be required to confirm that they and/or the service provider have the following relevant educational and professional qualifications:

[Insert minimum requirements for educational and professional qualifications].

4D.1 The bidder must have a documented policy (UKAS or equivalent) (regarding quality management). The policy must set out responsibilities for quality management demonstrating that the bidder has, and continues to implement, a quality management policy that is authorised by their Chief Executive, or equivalent, which is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation.

The bidder must have a regularly reviewed and documented (UKAS or equivalent) policy for Health and Safety (H&S) management, endorsed by the Chief Executive Officer, or equivalent. The policy must be relevant to the nature and scale of the work and set out responsibilities for H&S management at all levels within the organisation. The policy must be relevant to the nature and scale of your operations and set out your company's responsibilities of health and safety management and compliance with legislation.

You must meet any health and safety requirements placed upon you by law.

4D.2 The bidder must have a documented arrangements for ensuring that the bidder's environmental management procedures are effective in reducing / preventing significant impacts on the environment. This should evidence that the bidder's organisation's environmental policy implementation plan provides information as to how the organisation aims to discharge relevant legal responsibilities and provides clear indication of how these arrangements are communicated to the workforce in relation to environmental matters including: sustainable materials procurement; waste management; energy management. This should include the arrangements for responding to, monitoring and recording environmental incidents and emergencies and complaints.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

Tenderers must be able to provide a Contract Manager, who will be the primary point of contact between the Tenderer and the Council.

The Council will review the performance of the Service after each spraying occasion to ensure that they continue to meet the requirements of the Council. The quality of the Services shall be measured by the extent to which they accord with the standards and timescales included within the Specification and the Response and to accepted professional standards.

If in the opinion of the Council the treatment has not given satisfactory results, the Tenderer shall at his own expense within 2 weeks of receiving an instruction using a material approved by the Council, retreat areas as instructed to produce a satisfactory degree of weed control. The cost of all works and materials to be borne by the Tenderer. A satisfactory degree of weed control shall be a 99.8 percent of weeds killed.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 13/04/2017
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 13/04/2017
Local time: 17:00
Place:

Aberdeen.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

Questions of any nature in relation to this tender exercise and associated documents must be raised using the Question and Answer facility provided within this contract notice only. Direct communication from an economic operator with any member of staff at Aberdeen City Council in relation to this tender exercise is prohibited and may result in that economic operator's exclusion from any further part in the process. Furthermore, any potential errors or omissions within the tender documentation issued by Aberdeen City Council that is identified by economic operators must be raised with Aberdeen City Council using the Question and Answer facility as soon as it has been identified. If an economic operator submits their tender response having applied their own assumed correction to any document, it may result in the rejection of their tender.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=487144.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Please outline all Community Benefits the tenderer will offer when providing this contract, such as:

Targeted Recruitment and Training, providing employment and training opportunities/apprenticeships),

SME and Social Enterprise development,

Community engagement.

Tenderers should be aware that only those Community Benefits that relate to the subject matter of the tender can be taken into account in this evaluation. Although the judgement of relevance is a matter for the Council, an innovative approach towards how those benefits relate to the contract is encouraged

(SC Ref:487144)

Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=487144

VI.4)Procedures for review
VI.4.1)Review body
Aberdeen City Council
Woodhill House, Westburn Road
Aberdeen
AB16 5GB
United Kingdom
Telephone: +44 1224665652

Internet address:http://www.aberdeencity.gov.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
13/03/2017