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The University of Edinburgh wishes to appoint a Design Team to develop design proposals for Peffermill Playing Fields. The project involves developing a Masterplan and design proposals for a new sports pavilion, indoor sports hall, construction of a ...

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
University Of Edinburgh
Charles Stewart House, 9-16 Chambers Street
Edinburgh
EH1 1HT
United Kingdom
Telephone: +44 1316509368
E-mail:
NUTS code: UKM25

Internet address(es):

Main address: http://www.ed.ac.uk/schools-departments/procurement/supplying

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00107

I.2)Joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Education

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Design Team for Peffermill Playing Fields.

Reference number: EC0765
II.1.2)Main CPV code
71220000
II.1.3)Type of contract
Services
II.1.4)Short description:

The University of Edinburgh wishes to appoint a Design Team to develop design proposals for Peffermill Playing Fields. The project involves developing a Masterplan and design proposals for a new sports pavilion, indoor sports hall, construction of a flood prevention wall and new artificial 3G sports pitches complete with a new archery range centre and trim trail. This project will not be divided into lots as the University wishes to appoint a single design team service.

We will apply a 2-stage Restricted Procedure. Bidders must self-certify adherence to selection and exclusion criteria via the ESPD (Scotland) on PCS-T. Suppliers may be required to submit Means of Proof at a later stage via PCS-T. When completing the ESPD, bidders must have regard for the specific selection requirements detailed in Sections III and VI of this OJEU Notice.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
71220000
79415200
II.2.3)Place of performance
NUTS code: UKM25
Main site or place of performance:

Peffermill, Edinburgh.

II.2.4)Description of the procurement:

The University of Edinburgh wishes to appoint a Design Team to develop design proposals for Peffermill Playing Fields. The project involves developing a Masterplan and design proposals for a new sports pavilion, indoor sports hall, construction of a flood prevention wall and new artificial 3G sports pitches complete with a new archery range centre and trim trail. The project will aim to provide increased playing capacity and changing facilities at Peffermill Playing Fields complete with consolidating the site for operational gains. Peffermill Playing Fields needs to remain operational during the works and therefore the project will have to be delivered in a series of phases.

Objective Criteria for Shortlisting - ESPD Section 4C scoring methodology:

0 - Unacceptable. Nil or inadequate response. Fails to demonstrate previous experience/capacity/capability relevant to this criterion.

1 - Poor. Response is partially relevant but generally poor. The response shows some elements of relevance to the criterion but contains insufficient/limited detail or explanation to demonstrate previous relevant experience/ capacity/capability.

2 - Acceptable. Response is relevant and acceptable. The response demonstrates broad previous experience, knowledge and skills/capacity/capability but may lack in some aspects of similarity e.g. previous experience, knowledge or skills may not be of a similar nature.

3 - Good. Response is relevant and good. The response is sufficiently detailed to demonstrate a good amount of experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.

4 - Excellent. Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates thorough experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
II.2.6)Estimated value
Value excluding VAT: 15 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 6
Objective criteria for choosing the limited number of candidates:

As per the information detailed within the contract advert notice plus our ESPD documentation.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Economic operators may be excluded from this competition if there are any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Statement for ESPD 4A.2

Where it is required within a bidder's country of establishment they must confirm which authorisation or membership of the relevant organisation(s) are required in order to perform this service.

The overall design team will consist of numerous parties and each party will be required to have the relevant professional or trade register or membership which is applicable to their trade.

We have listed the numerous parties within Section 1 item 1.3 of the ESPD Guidance Document and this information can be viewed via the PCS-T visible to supplier's portal area.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

ESPD Statement 4.B.1.1 General turnover we require 1 000 000 GBP per annum.

ESPD Statement 4.B.5.1 Employers Liability Insurance 10 000 000 GBP.

ESPD Statement 4.B.5.1 Public Liability Insurance 10 000 000 GBP.

ESPD Statement 4.B.5.1 Professional Indemnity Insurance 10 000 000 GBP.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

ESPD 4D.1 1st Statement

Quality Management and Health and Safety Procedures. The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent).

ESPD 4D.1 2nd Statement

Quality Management and Health and Safety Procedures. The bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum.

ESPD 4D1.1 1st Statement

Quality Management. If the bidder does not hold UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent), then the bidder must have the following:

A documented policy and procedures regarding quality management. The policy must set out responsibilities for quality management demonstrating that the bidder has and continues to implement a quality management policy that is authorised by their Chief Executive, or equivalent, and is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation.

ESPD 4D1.1 2nd Statement

Health and Safety Procedures

If the bidder does not hold UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum then the bidder have the following:

A regularly reviewed and documented policy and procedures for Health and Safety (H&S) management, endorsed by the Chief Executive Officer, or equivalent. The policy must be relevant to the nature and scale of the work and set out responsibilities for H&S management at all levels within the organisation. The policy must be relevant to the nature and scale of your operations and set out your company's responsibilities of health and safety management and compliance with legislation.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

As detailed within our ESPD and or ITT documentation.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 14/04/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 14/04/2017
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 02/10/2017
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

ESPD 4C.1.2 1st Statement

Bidders will be required to provide 3 examples of relevant Design Team Leader services carried out during the past 3 years (where your organisation was the Lead Architect) that demonstrate that they have the relevant experience to deliver the services as described in the relevant section of the Contract Notice, which are over 10 000 000 GBP in value. The projects undertaken must be by the Lead Architects organisation (not the personnel).

Bidders examples should include the following:

- Description of the project and its accommodation;

- Final construction value;

- Location (incl. whether city centre or green field);

- Name of project Architect;

- Name and address of the client contact to provide the University with a reference;

- Coloured images of the interior and exterior;

- Contract type;

- Practical completion date;

- Any awards the project has achieved;

- How technical facilities and measures for maintaining design and construction quality were deployed on the project.

Your examples must be from within the last 3 years. They do not need to be fully complete but if they are not finished must be no less than 1 year from practical completion.

ESPD 4C.1.2.1 2nd Statement

Bidders will be required to provide information for two relevant construction projects that your Civil and Structural Engineer has carried out during the last 3 years which demonstrate your Civil and Structural Engineer have the relevant experience to deliver the services as described in the relevant section of the Site Notice, which are over 10 000 000 GBP in value.

Bidders examples should include the following:

- Description of the project and its accommodation;

- Final construction value;

- Location (incl. whether city centre or green field);

- Name of project Architect;

- Name and address of the client contact to provide the University with a reference;

- Coloured images of the interior and exterior;

- Contract type;

- Practical completion date;

- Any awards the project has achieved;

- How technical facilities and measures for maintaining design and construction quality were deployed on the project.

Your examples must be from within the last 3 years. They do not need to be fully complete but if they are not finished must be no less than 1 year from practical completion.

ESPD 4C.1.2.1 3rd Statement

Bidders will be required to provide information for 1 relevant construction project that your M&E Engineer has carried out during the last three years which demonstrate your M&E Engineer have the relevant experience to deliver the services as described in the relevant section of the Site Notice, which are over 10 000 000 GBP in value.

Bidders examples should include the following:

- Description of the project and its accommodation;

- Final construction value;

- Location (incl. whether city centre or green field);

- Name of project Architect;

- Name and address of the client contact to provide the University with a reference;

- Coloured images of the interior and exterior;

- Contract type;

- Practical completion date;

- Any awards the project has achieved;

- How technical facilities and measures for maintaining design and construction quality were deployed on the project.

The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 7570. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

(SC Ref:487678).

VI.4)Procedures for review
VI.4.1)Review body
University Of Edinburgh
Charles Stewart House, 9-16 Chambers Street
Edinburgh
EH1 1HT
United Kingdom
Telephone: +44 1316502508

Internet address:http://www.ed.ac.uk/schools-departments/procurement/supplying

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
14/03/2017