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The services being tendered are for the provision of taxi and minibus passenger transport services: vehicles with a capacity of 16 passenger seats or less. The majority of contract use will be generated by Public Transport Unit (PTU) for provision of ...

Prior information notice

This notice aims at reducing time limits for receipt of tenders

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
West Lothian Council
West Lothian Civic Centre, Howden South Road
Livingston
EH54 6FF
United Kingdom
Contact person: Maria Dick
Telephone: +44 1506281803
E-mail:
Fax: +44 1506281325
NUTS code: UKM28

Internet address(es):

Main address: http://www.westlothian.gov.uk/article/2468/Contract-Opportunities

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00140

I.2)Joint procurement
I.3)Communication
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publictendersscotland.publiccontractsscotland.gov.uk
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
Education

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Provision of Taxi and Minibus School Transport Services.

Reference number: CC7638
II.1.2)Main CPV code
60170000
II.1.3)Type of contract
Services
II.1.4)Short description:

The services being tendered are for the provision of taxi and minibus passenger transport services: vehicles with a capacity of 16 passenger seats or less. The majority of contract use will be generated by Public Transport Unit (PTU) for provision of home to school transport services including:

- Additional Support Needs,

- Homeless,

- Medical,

- Mainstream (areas unserved by scheduled large bus services),

- Campus (school to school).

II.1.5)Estimated total value
Value excluding VAT: 20 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Lot 1 - transport services requiring driver and escort provision.

Lot 2 - transport services requiring driver only provision.

II.2)Description
II.2.1)Title:

Transport services requiring driver and escort provision

Lot No: 1
II.2.2)Additional CPV code(s)
60170000
II.2.3)Place of performance
NUTS code: UKM28
Main site or place of performance:

West Lotthian.

II.2.4)Description of the procurement:

The services being tendered are for the provision of taxi and minibus passenger transport services: vehicles with a capacity of 16 passenger seats or less. The majority of contract use will be generated by Public Transport Unit (PTU) for provision of home to school transport services including:

- Additional Support Needs,

- Homeless,

- Medical,

- Mainstream (areas unserved by scheduled large bus services),

- Campus (school to school).

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 20
Price - Weighting: 80
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
II.2.10)Information about variants
II.2.11)Information about options
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

West Lothian Council wishes to establish a four year framework agreement. Call -off contracts will be awarded under the framework agreement by either the direct award or mini competition procurement route. Contracts may be awarded for any period, up to a maximum of five years in total, reflecting the needs of council and pupil.

II.2)Description
II.2.1)Title:

Transport services requiring driver only provision

Lot No: 2
II.2.2)Additional CPV code(s)
60170000
II.2.3)Place of performance
NUTS code: UKM28
Main site or place of performance:

West Lothian.

II.2.4)Description of the procurement:

The services being tendered are for the provision of taxi and minibus passenger transport services framework agreement: vehicles with a capacity of 16 passenger seats or less. The majority of contract use will be generated by Public Transport Unit (PTU) for provision of home to school transport services including:

- Additional Support Needs,

- Homeless,

- Medical,

- Mainstream (areas unserved by scheduled large bus services),

- Campus (school to school).

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 10
Price - Weighting: 90
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
II.2.10)Information about variants
II.2.11)Information about options
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

West Lothian Council is seeking to establish a four year framework agreement. Call-off contracts will be awarded under the framework by means of a direct call-off or mini competition. Contracts can be awarded for any period up to five years in total, reflecting the needs of the council and pupil.

II.3)Estimated date of publication of contract notice:
28/04/2017

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

The Contractor shall be fully licensed in accordance with current legislation and ensure that all the appropriate certificates and licences are at all times in full force and effect. In particular it shall be the Contractor's sole responsibility to:

a) Hold any necessary PSV Operator's licence, community bus permit or hire car booking office licence.

b) Ensure that all vehicles used have the appropriate PSV licence, community bus permit, PHC, or taxi licence as required.

c) Ensure that all drivers hold any necessary PSV, PHC driver's licence, taxi driver's licence or other licence or permit and any other necessary qualifications and comply at all times with any relevant regulations and licence conditions.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 70
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.5)Scheduled date for start of award procedures:
12/06/2017

Section VI: Complementary information

VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

Please register your Note of Interest in this PIN Notice as doing so will allow you access to the tender documents once these are published on PCS-Tender site in April.

It is the Authority's intention to establish a 4 year framework agreement. Only operators invited onto the framework will be invited to bid for contracts during the 4 years.

It is the Authority's intention to invite all compliant bids, per Lot,onto the framework agreement.

Police Scotland will carry out Serious Organised Crime checks on all bidders as part of the tender evaluation process.

Indicative timetable:

Publish PIN - w/c 13 March on Public Contracts Scotland website;

Training Events - w/c 20 and 27 March;

Publish Tender - w/c 24 April on Public Contracts Scotland - TENDER website;

Tender Results - w/c 29 May;

A 10 day standstill period will be adhered to prior to issuing awards;

Framework awarded - w/c 12 June;

Mini competitions & award of contracts - 26.6. - 10.7.2017.

Training events.

The Public Transport Unit, Corporate Procurement and Business Gateway are working together to provide a Supplier Development - Tender Training and Information Event on the afternoons of Friday 24 March and 31 March. The events will be held at Deans Community High School, Eastwood Park, Livingston, West Lothian, EH54 8PS. Each event will be broken down into two sessions; session 1 will explain the ESPD tender questions and how best to approach questions that are scored whilst session 2 will try to provide a better understanding of requirements specific to the taxi and minibus tender i.e. Health and Safety, Insurances, Financial Health Checks, Terms and Conditions of Contract, Pricing Schedules.

All interested parties are encouraged to attend one or both sessions on any of the given days. Please download the Registration Form, found in the attachments section, complete and return to Please note places on the training days are limited due to capacity restrictions. You must register your request to attend the training sessions otherwise entry on the day may not be possible for persons who have not registered beforehand.

Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=487668

(SC Ref:487668).

VI.4)Procedures for review
VI.4.1)Review body
West Lothian Council
West Lothian Civic Centre, Howden South Road
Livingston
EH54 6FF
United Kingdom
Telephone: +44 1506281814
Fax: +44 1506281325

Internet address:http://www.westlothian.gov.uk/article/2468/Contract-Opportunities

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
14/03/2017