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Renfrewshire Council requires a maintenance contractor to act on its behalf to provide Planned Preventative Maintenance (PPM), Servicing and Reactive Repairs to 7 sheltered housing complexes. Details of the locations are given in the preliminaries.

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Renfrewshire Council
Renfrewshire House, Cotton Street
Paisley
PA1 1JB
United Kingdom
Contact person: Judith Hume
Telephone: +44 1416
E-mail:
Fax: +44 14161
NUTS code: UKM35

Internet address(es):

Main address: http://www.renfrewshire.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00400

I.2)Joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

MTC for District Heating Maintenance.

Reference number: RC-RC-226-17
II.1.2)Main CPV code
50800000
II.1.3)Type of contract
Services
II.1.4)Short description:

Renfrewshire Council requires a maintenance contractor to act on its behalf to provide Planned Preventative Maintenance (PPM), Servicing and Reactive Repairs to 7 sheltered housing complexes. Details of the locations are given in the preliminaries.

II.1.5)Estimated total value
Value excluding VAT: 198 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
50800000
II.2.3)Place of performance
NUTS code: UKM35
Main site or place of performance:

Renfrewshire,Scotland.

II.2.4)Description of the procurement:

Measured Term Contract.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality and Community Benefits / Weighting: 30
Price - Weighting: 70
II.2.6)Estimated value
Value excluding VAT: 198 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The contract is for a term of 3 years with the option to extend for a further 2 periods of up to 12 months at a time i.e. 3+1+1 years, at the discretion of the council and subject to budget.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Tenderers must be a member of the Gas Safe Register Certification must be provided.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

The Planned Preventative Maintenance (PPM) shall be carried out in accordance with the Master Maintenance, Inspection & Testing Schedule (MMITS) that has been included with the tender documentation.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 21/04/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 18/09/2017
IV.2.7)Conditions for opening of tenders
Date: 21/04/2017
Local time: 12:00
Place:

Renfrewshire Council, Paisley, Renfrewshire,Scotland.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Renewal will be expected in the next 3 years subject, however, there is the option to extend the contract for a further 2 separate 12 month periods. This is at the discretion of the Council.

VI.2)Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

The buyer is using PCS-Tender to conduct this ITT exercise. The project code is 7874.

The Contract Authority does intend to include a sub-contract clause in this contract.

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361.

A summary of the expected community benefits has been provided as follows:

Renfrewshire Council is committed to delivering community benefits through it's contracts. Tenderers are, therefore, requested to detail any community benefits they can offer under this contract. The Council shall work with the tenderer to ensure that any community benefits offered are realised during the life of the contract.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 7874. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Renfrewshire Council is committed to delivering community benefits through it's contracts. Tenderers are, therefore, requested to detail any community benefits they can offer under this contract. The Council shall work with the tenderer to ensure that any community benefits offered are realised during the life of the contract.

(SC Ref:487852).

VI.4)Procedures for review
VI.4.1)Review body
Renfrewshire Council
Renfrewshire House, Cotton Street
Paisley
PA1 1JB
United Kingdom
Telephone: +44 14161
E-mail:
Fax: +44 14161

Internet address:http://www.renfrewshire.gov.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
16/03/2017