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Midlothian Council is seeking a single Supplier to be appointed for the provision of Sheriff Officer Services across the Midlothian Council region on its behalf. Services shall include for the recovery of Council Tax arrears, Former Tenant Rent ...

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Midlothian Council
Midlothian House, Buccleuch Street
Dalkeith
EH22 1DN
United Kingdom
Contact person: Denise Donaldson
Telephone: +44 1312713657
E-mail:
NUTS code: UKM23

Internet address(es):

Main address: http://www.midlothian.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00336

I.2)Joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Sheriff Officer Services.

Reference number: MID/17/7
II.1.2)Main CPV code
79940000
II.1.3)Type of contract
Services
II.1.4)Short description:

Midlothian Council is seeking a single Supplier to be appointed for the provision of Sheriff Officer Services across the Midlothian Council region on its behalf. Services shall include for the recovery of Council Tax arrears, Former Tenant Rent Arrears, Sundry Debt invoices and Housing Benefit Overpayments.

It is a requirement of the Contract that the Sheriff Officer(s) hold a Commission for the Midlothian area and act at all times in accordance with the Code of Practice for Messengers-at-Arms and Sheriff Officers (Officers of Court). This must be maintained for the duration of the Contract and until collection of all outstanding Debts.

II.1.5)Estimated total value
Value excluding VAT: 500 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKM23
II.2.4)Description of the procurement:

Midlothian Council is seeking a single Supplier to be appointed for the provision of Sheriff Officer Services across the Midlothian Council region on its behalf. Services shall include for the recovery of Council Tax arrears, Former Tenant Rent Arrears, Sundry Debt invoices and Housing Benefit Overpayments.

It is a requirement of the Contract that the Sheriff Officer(s) hold a Commission for the Midlothian area and act at all times in accordance with the Code of Practice for Messengers-at-Arms and Sheriff Officers (Officers of Court). This must be maintained for the duration of the Contract and until collection of all outstanding Debts.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 80
Price - Weighting: 20
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

There shall be an option available to the Authority to extend the contract by a further 1 2-year period.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

It is a requirement of the Contract that the Sheriff Officer(s) hold a Commission for the Midlothian area and act at all times in accordance with the Code of Practice for Messengers-at-Arms and Sheriff Officers (Officers of Court). This must be maintained for the duration of the Contract and until collection of all outstanding Debts.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

Bidders will be required to have a minimum ‘general’ yearly turnover of 500 000 GBP for the last 3 years.

Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading.

It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:

Employer's (Compulsory) Liability Insurance = 10 000 000 GBP

Public Liability Insurance = 5 000 000 GBP

Professional Indemnity Insurance = 250 000 GBP

http://www.hse.gov.uk/pubns/hse40.pdf

The Authority will use Experian to check the financial stability / risk associated with a tenderer, and require that they have at least a score of 51 out of 100, or ‘Below Average Risk’. Failing that, the Authority will use reasonable measures to ensure that appointing the Tenderer does not provide an elevated risk in terms of their financial stability and will request such information as may be reasonable necessary to ascertain that.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4 of the OJEU Contract Notice or the relevant section of the Site Notice.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 18/04/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 18/04/2017
Local time: 12:00
Place:

PCS- Tender.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

Please see Tender Evaluation and Scoring Criteria document for further selection criteria in relation to Part IV: Selection Criteria- D Quality Assurance Schemes and Environmental Management Standards.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is Project_7617. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

In line with the Authorities' Procurement Strategy 2015-18, Community Benefits as a minimum will include:

- Creation of apprenticeships;

- Work Experience for S4 - S6 pupils;

- School Visits by suppliers;

- Targeted training;

- Main contractors advertising sub-contract opportunities to local businesses.

The Tenderer is expected to propose within their Technical response, various initiatives or activities that contribute to the above (which are proportionate to the contract and value) as well as a means of tracking and reporting this progress to the Authority that will make up part of the overall KPIs of the contract. Failure to deliver against these will be considered as part of the overall decision to extend the contract or framework.

(SC Ref:485652).

VI.4)Procedures for review
VI.4.1)Review body
Midlothian Council
Midlothian House, Buccleuch Street
Dalkeith
EH22 1DN
United Kingdom
Telephone: +44 1312707500
Fax: +44 1316542797

Internet address:http://www.midlothian.gov.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
16/03/2017