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The Supply and Installation and Commissioning of replacement Generator Sets on MV Isle of Lewis.

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
CalMac Ferries Limited
Ferry Terminal
Gourock
PA19 1QP
United Kingdom
Telephone: +44 1475650201
E-mail:
Fax: +44 1475650330
NUTS code: UKM

Internet address(es):

Main address: www.calmac.co.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10923

I.2)Joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Other activity: ferry transport

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Supply and Installation of Replacement Generator Sets.

II.1.2)Main CPV code
31121000
II.1.3)Type of contract
Supplies
II.1.4)Short description:

The Supply and Installation and Commissioning of replacement Generator Sets on MV Isle of Lewis.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
50241200
II.2.3)Place of performance
NUTS code: UK
II.2.4)Description of the procurement:

CalMac Ferries Limited is seeking a Contractor to provide the following equipment and services:

- 4 off Replacement Generator Sets to MV Isle of Lewis -supply and installation and commissioning.

- Removal and disposal of existing Generator Sets.

- Provision of through life service schedule and cost for 4500 hours per annum service plan for period of 6 years.

- Provision of spares package for same.

MV Isle of Lewis - Technical Data:

Gross Registered Tonnage 6753 t

Length Overall 101 m

Draught 3.043 m

Freeboard 0.972 m

Number of passengers & crew - 970 (Euro Class B restricted)

Main Engines 2 Mirrless Blackstone

3266 KW Output at 600 RPM

Existing Aux Engines

Technical Data Volvo TAMD 162C-HS

328 KW Output at 1500 RPM

415 V 50 HZ

Sea Water Cooling

Builders Ferguson Shipbuilders Port Glasgow

Year of build 1995

Vessel availability for upgrade Winter Overhaul Period 2017 / 18 (usually between October - February). Approximately 14 days.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 72
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

This Procurement will be conducted through the use of the Restricted Procedure. All queries about this procurement must be made via the PCS Tender messaging system.

- Statements including the specific requirements can be found within Section III.1.2, III.1.2 and III.1.3 of the Contract Notice.

- Bidder's must pass the minimum standards sections of the ESPD (Scotland).

Part III. and Section B of Part IV will be scored on a pass/fail basis, and Section C of Part IV of the ESPD (Scotland) will be scored in the

following way:

0 - Unacceptable. Nil or inadequate response. Fails to demonstrate previous experience/capacity/capability relevant to this criterion.

25 - Poor. Response is partially relevant but generally poor. The response shows some elements of relevance to the criterion but contains

insufficient/limited detail or explanation to demonstrate previous relevant experience/ capacity/capability.

50 - Acceptable. Response is relevant and acceptable. The response demonstrates broad previous experience, knowledge and

skills/capacity/capability but may lack in some aspects of similarity e.g. previous experience, knowledge or skills may not be of a similar

nature.

75 - Good. Response is relevant and good. The response is sufficiently detailed to demonstrate a good amount of experience, knowledge or

skills/capacity/capability relevant to providing similar services to similar clients.

100 - Excellent. Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates

thorough experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.

- The responses to the questions of Section III.1.3 of the Contract Notice will be weighted the following way: Please see ESPD (Scotland)

Question 4C.1.2: 50 %, 4C.2: 15 %, 4C.6: 10 %, 4C.7: 10 %, 4C.10: 10 %, 4C.12: 5 %

Please note that the following sections are not scored: 4C.11; 4C.11.1; 4C.11.2; 4C.12.1; 4C.12.2

- We will take the five highest scoring bidders through and they will be invited to submit a tender.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

III.1.1 of the notice is not applicable to this procurement exercise.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

Please refer to these statements when completing section 4B of the ESPD (Scotland).

Statement for 4B.4

Bidders must demonstrate a return on capital employed at a ratio of greater than zero.

Ratio will be calculated as follows: net profit after tax divided by net assets (total assets less current liabilities).

Bidders must demonstrate a Current Ratio of greater than 1.

Current Ratio will be calculated as follows: net current assets divided by net current liabilities.

There must be no qualification or contra-indication from any evidence provided in support of the bidders economic and financial standing.

Statement for 4B.5.1-3.

It is a requirement of this contract that bidders hold or can commit to obtain prior to the commencement of any subsequently awarded

contract, the types of insurance indicated below.

Employer's (Compulsory) Liability Insurance = 5 000 000 GBP

Public Liability Insurance = 5 000 000 GBP

Professional Indemnity Insurance = 1 000 000 GBP.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

4C.1.2: Bidders will be required to provide relevant examples of supplies and/or services carried out during the last three years as specified in the Contract Notice.

4C.2: Bidders will be required to confirm details of the technicians or technical bodies who they can call upon, especially those responsible for quality control.

4C.6: Bidders will be required to confirm the educational and professional qualifications held by the service provider or the contractor.

4C.7: Bidders will be required to confirm that they will employ environmental management measures that meet the following requirements:

4C.10: Bidders will be required to provide details of the proposition of the contract that they intend to subcontract.

4C.11: Bidders will be required to supply the required samples, descriptions or photographs of the products to be supplied, which do not need to be accompanied by certifications of authenticity.

4C.11.1: Where applicable, the bidder furthermore declares that it will provide the required certificates of authenticity.

4C.11.2: Bidders to state details if relevant documentation is available electronically.

4C.12: Bidders will be required to provide the required certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to the technical specifications or standards, which are set out in the relevant Contract Notice.

4C.12.1: Bidders are required to explain why and state which other means of proof can be provided.

4C.12.2: Bidders to state details if relevant documentation is available electronically.

Question 4C.1.2: For this section, 50 % of the marks available will be attributed to each example. A minimum pass mark of 60 % is required for this question and will depend on the total of both examples combined. Any Bidder who fails to achieve the minimum score for this question will be excluded at this stage.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 18/04/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 21/04/2017
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

Contractors should note that the following questions have been deleted from the ESPD and are not required for the purpose of this procurement:

2A.18 - Lots

4A.1; 4A.1.1 - trade registers

4A.2; 4A.2.1; 4A.2.2; 4A.2.3 - SERVICE CONTRACTS

4B.1.1 - bidder to provide (‘general’) yearly turnover

4B.2.1 - bidder to provide yearly (‘specific’) turnover

4B.6; 4B.6.1 - bidder declaration concerning other economic or financial requirements

4C.1 - examples of works carried out in the past 5 years (public works contracts)

4C.1.1 - relevant documentation available electronically

4C.2.1 - technicians or technical bodies (public works contracts)

4C.3 - technical facilities

4C.4 - relevant supply chain management and / tracking systems

4C.5 - checks by public body (complex products)

4C.6.1 - educational and professional qualifications

4C.8.1 - average annual manpower

4C.8.2 - number of management staff

4C.9 - relevant tools and equipment

4.E.4 - global question for all selection criteria

The award criteria questions and weightings will be published in the ITT.

Award criteria scoring will be the following:

0 Unacceptable: Nil or inadequate response. Fails to demonstrate an ability to meet the requirement.

25 Poor: Response is partially relevant and poor. The response addresses some elements of the requirement but contains insufficient/limited

detail or explanation to demonstrate how the requirement will be fulfilled.

50 Acceptable: Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details

on how the requirement will be fulfilled in certain areas.

75 Good: Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on

how the requirements will be fulfilled.

100 Excellent: Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a

thorough understanding of the requirement and provides details of how the requirement will be met in full.

Bidders are required, in so far as they are known, to list the subcontractors they propose to use.

The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 7675. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

(SC Ref:482956)

Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=482956

VI.4)Procedures for review
VI.4.1)Review body
CalMac Ferries Limited
Ferry Terminal
Gourock
PA19 1QP
United Kingdom
Telephone: +44 1475650252
Fax: +44 1475650330

Internet address:www.calmac.co.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
16/03/2017