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1.1 Perth & Kinross Council (the ‘Employer’) is seeking to appoint suitably qualified and experienced contractors to undertake Planned Preventative Maintenance to non-domestic properties in the Perth and Kinross Council area.

Contract award notice

Results of the procurement procedure

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Perth and Kinross Council
Pullar House, 35 Kinnoull Street
Perth
PH1 5GD
United Kingdom
Contact person: Lynn McGeorge
Telephone: +44 1738475000
E-mail:
Fax: +44 1738475510
NUTS code: UKM27

Internet address(es):

Main address: http://www.pkc.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00372

I.2)Joint procurement
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Planned Preventative Maintenance to Public Buildings.

Reference number: TES/PlanPrevMain/201701/LM/N/H
II.1.2)Main CPV code
50000000
II.1.3)Type of contract
Services
II.1.4)Short description:

1.1 Perth & Kinross Council (the ‘Employer’) is seeking to appoint suitably qualified and experienced contractors to undertake Planned Preventative Maintenance to non-domestic properties in the Perth and Kinross Council area.

II.1.6)Information about lots
This contract is divided into lots: yes
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 8 026 000.00 GBP
II.2)Description
II.2.1)Title:

Electrical/ Security

Lot No: 1
II.2.2)Additional CPV code(s)
50000000
II.2.3)Place of performance
NUTS code: UKM27
Main site or place of performance:

Perth and Kinross Council Area.

II.2.4)Description of the procurement:

A key requirement is to ensure that all operational Council properties comply with statutory and regulatory legislation as well as Perth and Kinross Council's corporate policy standards. The contractors will perform a planned preventative maintenance inspection which will assess the condition of the equipment, carry out any remedial work resulting from that inspection, respond to the breakdown of equipment and rectify the situation, carry out minor modifications to existing equipment, and advise the Employer on any improvements which may benefit the Employer.

Lot 1 Electrical/Security - to include Automatic Doors, Cabinet/ Fan Convection Heaters. CCTVs, Door Access, Electric Car Charging Points, Electrical Testing & Inspection, Emergency Lighting, Fire Alarms, Fixed & Portable Fire Fighting Equipment, Fire Stopping, Fire Suppression System, Gas Detection Equipment, Induction Loops, Intruder Alarm/Staff Call, Lifts (Goods & Passenger), Lightning & Cathodic Protection, Nurse Call, PAT & Fixed Appliance Testing, Patient lifting and handling apparatus, Sports pitch floodlighting, storage heaters, VESDA, Window Blinds.

II.2.5)Award criteria
Quality criterion - Name: Management and Supervision / Weighting: 15
Quality criterion - Name: Adequacy of Resources / Weighting: 9
Quality criterion - Name: Contract Administration / Weighting: 15
Quality criterion - Name: KPI / Weighting: 3
Quality criterion - Name: Health and Safety / Weighting: 12
Quality criterion - Name: Sustainability / Weighting: 6
Price - Weighting: 40
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2)Description
II.2.1)Title:

HVAC

Lot No: 2
II.2.2)Additional CPV code(s)
50000000
II.2.3)Place of performance
NUTS code: UKM27
Main site or place of performance:

Perth and Kinross Council Area.

II.2.4)Description of the procurement:

A key requirement is to ensure that all operational Council properties comply with statutory and regulatory legislation as well as Perth and Kinross Council's corporate policy standards. The contractors will perform a planned preventative maintenance inspection which will assess the condition of the equipment, carry out any remedial work resulting from that inspection, respond to the breakdown of equipment and rectify the situation, carry out minor modifications to existing equipment, and advise the Employer on any improvements which may benefit the Employer.

Lot 2 HVAC - to include Air Conditioning, AHU's, Biomass Boiler Maintenance, Boiler Servicing & Maintenance, Boilers - Pressurisation Units/ Booster Sets, BEMS, Canopy Fans/ Extractor Fans, De- humidifiers, Ductwork - Cleaning/servicing, Dust extraction units, Fire Fighting Equipment - dry risers systems, Fuel Tanks, Fume Cupboards, Gas Tightness Testing, Generator Servicing, Grease Trap Dosing Systems, Grease Traps, Humidifiers, Kitchen Equipment Maintenance, Local Exhaust Ventilation Systems, Mains Pressure Relief Systems, Plate Heat Exchangers, Pressure Relief Systems, Sprinkler Systems, Sunpipes, Swimming Pool Plant, Trane Chiller, Urinal/ Water Saving Controllers, Water Coolers, Windcatchers, Zip Taps.

II.2.5)Award criteria
Quality criterion - Name: Management and Supervision / Weighting: 15
Quality criterion - Name: Adequacy of Resources / Weighting: 9
Quality criterion - Name: Contract Administration / Weighting: 15
Quality criterion - Name: KPI / Weighting: 3
Quality criterion - Name: Health and Safety / Weighting: 12
Quality criterion - Name: Sustainability / Weighting: 6
Price - Weighting: 40
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2)Description
II.2.1)Title:

Water Management

Lot No: 3
II.2.2)Additional CPV code(s)
50000000
II.2.3)Place of performance
NUTS code: UKM27
Main site or place of performance:

Perth and Kinross Council Area.

II.2.4)Description of the procurement:

A key requirement is to ensure that all operational Council properties comply with statutory and regulatory legislation as well as Perth and Kinross Council's corporate policy standards. The contractors will perform a planned preventative maintenance inspection which will assess the condition of the equipment, carry out any remedial work resulting from that inspection, respond to the breakdown of equipment and rectify the situation, carry out minor modifications to existing equipment, and advise the Employer on any improvements which may benefit the Employer.

Lot 3 Water Management - Legionella & Water Hygiene.

II.2.5)Award criteria
Quality criterion - Name: Management and Supervision / Weighting: 15
Quality criterion - Name: Adequacy of Resources / Weighting: 9
Quality criterion - Name: Contract Administration / Weighting: 15
Quality criterion - Name: KPI / Weighting: 3
Quality criterion - Name: Health and Safety / Weighting: 12
Quality criterion - Name: Sustainability / Weighting: 6
Price - Weighting: 40
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2)Description
II.2.1)Title:

Laundry

Lot No: 4
II.2.2)Additional CPV code(s)
50000000
II.2.3)Place of performance
NUTS code: UKM27
Main site or place of performance:

Perth and Kinross Council Area.

II.2.4)Description of the procurement:

A key requirement is to ensure that all operational Council properties comply with statutory and regulatory legislation as well as Perth and Kinross Council's corporate policy standards. The contractors will perform a planned preventative maintenance inspection which will assess the condition of the equipment, carry out any remedial work resulting from that inspection, respond to the breakdown of equipment and rectify the situation, carry out minor modifications to existing equipment, and advise the Employer on any improvements which may benefit the Employer.

Lot 4 Laundry - to include duct cleaning and equipment maintenance.

II.2.5)Award criteria
Quality criterion - Name: Management and Supervision / Weighting: 15
Quality criterion - Name: Adequacy of Resources / Weighting: 9
Quality criterion - Name: Contract Administration / Weighting: 15
Quality criterion - Name: Health and Safety / Weighting: 12
Quality criterion - Name: KPI / Weighting: 3
Quality criterion - Name: Sustainability / Weighting: 6
Price - Weighting: 40
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2)Description
II.2.1)Title:

Renewables

Lot No: 5
II.2.2)Additional CPV code(s)
50000000
II.2.3)Place of performance
NUTS code: UKM27
Main site or place of performance:

Perth and Kinross Council Area.

II.2.4)Description of the procurement:

A key requirement is to ensure that all operational Council properties comply with statutory and regulatory legislation as well as Perth and Kinross Council's corporate policy standards. The contractors will perform a planned preventative maintenance inspection which will assess the condition of the equipment, carry out any remedial work resulting from that inspection, respond to the breakdown of equipment and rectify the situation, carry out minor modifications to existing equipment, and advise the Employer on any improvements which may benefit the Employer.

Lot 5 Renewables - to include CHP Plant Servicing, Ground Source Heat Pumps, Solar Thermal Panels, Rainwater Harvesting, Air Source Heat Pumps, Photo Voltaic.

II.2.5)Award criteria
Quality criterion - Name: Management and Supervision / Weighting: 15
Quality criterion - Name: Adequacy of Resources / Weighting: 9
Quality criterion - Name: Contract Administration / Weighting: 15
Quality criterion - Name: Health and Safety / Weighting: 12
Quality criterion - Name: KPI / Weighting: 3
Quality criterion - Name: Sustainability / Weighting: 6
Price - Weighting: 40
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2)Description
II.2.1)Title:

Roof Restraint Systems

Lot No: 6
II.2.2)Additional CPV code(s)
50000000
II.2.3)Place of performance
NUTS code: UKM27
Main site or place of performance:

Perth and Kinross Council Area.

II.2.4)Description of the procurement:

1.2 A key requirement is to ensure that all operational Council properties comply with statutory and regulatory legislation as well as Perth and Kinross Council's corporate policy standards. The contractors will perform a planned preventative maintenance inspection which will assess the condition of the equipment, carry out any remedial work resulting from that inspection, respond to the breakdown of equipment and rectify the situation, carry out minor modifications to existing equipment, and advise the Employer on any improvements which may benefit the Employer.

II.2.5)Award criteria
Quality criterion - Name: Management and Supervision / Weighting: 15
Quality criterion - Name: Adequacy of Resources / Weighting: 9
Quality criterion - Name: Contract Administration / Weighting: 15
Quality criterion - Name: Health and Safety / Weighting: 12
Quality criterion - Name: KPI / Weighting: 3
Quality criterion - Name: Sustainability / Weighting: 6
Price - Weighting: 40
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2)Description
II.2.1)Title:

Septic Tanks

Lot No: 7
II.2.2)Additional CPV code(s)
50000000
II.2.3)Place of performance
NUTS code: UKM27
Main site or place of performance:

Perth and Kinross Council Area.

II.2.4)Description of the procurement:

A key requirement is to ensure that all operational Council properties comply with statutory and regulatory legislation as well as Perth and Kinross Council's corporate policy standards. The contractors will perform a planned preventative maintenance inspection which will assess the condition of the equipment, carry out any remedial work resulting from that inspection, respond to the breakdown of equipment and rectify the situation, carry out minor modifications to existing equipment, and advise the Employer on any improvements which may benefit the Employer.

II.2.5)Award criteria
Quality criterion - Name: Management and Supervision / Weighting: 15
Quality criterion - Name: Adequacy of Resources / Weighting: 9
Quality criterion - Name: Contract Administration / Weighting: 15
Quality criterion - Name: Health and Safety / Weighting: 12
Quality criterion - Name: KPI / Weighting: 3
Quality criterion - Name: Sustainability / Weighting: 6
Price - Weighting: 40
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2)Description
II.2.1)Title:

Public Conveniences

Lot No: 8
II.2.2)Additional CPV code(s)
50000000
II.2.3)Place of performance
NUTS code: UKM27
Main site or place of performance:

Perth and Kinross Council Area.

II.2.4)Description of the procurement:

A key requirement is to ensure that all operational Council properties comply with statutory and regulatory legislation as well as Perth and Kinross Council's corporate policy standards. The contractors will perform a planned preventative maintenance inspection which will assess the condition of the equipment, carry out any remedial work resulting from that inspection, respond to the breakdown of equipment and rectify the situation, carry out minor modifications to existing equipment, and advise the Employer on any improvements which may benefit the Employer.

II.2.5)Award criteria
Quality criterion - Name: Management and Supervision / Weighting: 15
Quality criterion - Name: Adequacy of Resources / Weighting: 9
Quality criterion - Name: Contract Administration / Weighting: 15
Quality criterion - Name: KPI / Weighting: 3
Quality criterion - Name: Health and Safety / Weighting: 12
Quality criterion - Name: Sustainability / Weighting: 6
Price - Weighting: 40
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2016/S 200-360882
IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

Lot No: 1
Title:

Electrical/ Security

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
31/03/2017
V.2.2)Information about tenders
Number of tenders received: 9
Number of tenders received from SMEs: 3
Number of tenders received by electronic means: 9
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Robertson Facilities Management
Castle Business Park
Stirling
FK9 4TZ
United Kingdom
Telephone: +44 1786277797
NUTS code: UKM27
The contractor is an SME: no
V.2.4)Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: 5 415 000.00 GBP
V.2.5)Information about subcontracting

Section V: Award of contract

Lot No: 6
Title:

Roof Restraint Systems

A contract/lot is awarded: no
V.1)Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected

Section V: Award of contract

Lot No: 7
Title:

Septic Tanks

A contract/lot is awarded: no
V.1)Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected

Section V: Award of contract

Lot No: 8
Title:

Public Conveniences

A contract/lot is awarded: no
V.1)Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected

Section V: Award of contract

Lot No: 2
Title:

HVAC

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
31/03/2017
V.2.2)Information about tenders
Number of tenders received: 7
Number of tenders received from SMEs: 3
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Richard Irvin Energy Solutions
Irvin House, Hareness Road
Aberdeen
AB12 3LE
United Kingdom
Telephone: +44 1415688800
NUTS code: UKM50
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: 1 686 000.00 GBP
V.2.5)Information about subcontracting

Section V: Award of contract

Lot No: 3
Title:

Water Management

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
31/03/2017
V.2.2)Information about tenders
Number of tenders received: 9
Number of tenders received from SMEs: 4
Number of tenders received by electronic means: 9
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Integrated Water Services Ltd
Unit 3a Monkland Ind Est Kirkshaws Rd
Coatbridge
ML5 4RP
United Kingdom
Telephone: +44 1236436686
Fax: +44 1236436689
NUTS code: UKM36
The contractor is an SME: no
V.2.4)Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: 865 000.00 GBP
V.2.5)Information about subcontracting

Section V: Award of contract

Lot No: 4
Title:

Laundry

A contract/lot is awarded: no
V.1)Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected

Section V: Award of contract

Lot No: 5
Title:

Renewables

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
31/03/2017
V.2.2)Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 1
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Alternative Heat Ltd
11 Burrenreagh Road
Castlewellan
BT31 9HH
United Kingdom
Telephone: +44 2843770700
Fax: +44 2843778404
NUTS code: UKN03
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: 60 000.00 GBP
V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

The contract values are based on the Council's predicted estimated volumes.

(SC Ref:491873).

VI.4)Procedures for review
VI.4.1)Review body
Perth & Kinross Council
Pullar House, 35 Kinnoull Street
Perth
PH1 5GD
United Kingdom
Telephone: +44 1738475000
E-mail:
Fax: +44 1738475510

Internet address:http://www.pkc.gov.uk

VI.4.2)Body responsible for mediation procedures
Scottish Courts Service
Saughton House, Broomhouse Drive
Edinburgh
EH11 3XD
United Kingdom
Telephone: +44 1312252595
E-mail:
Fax: +44 1312406755

Internet address:http://www.scotcourts.gov.uk/index.asp

VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
Perth & Kinross Council
Pullar House, 35 Kinnoull Street
Perth
PH1 5GD
United Kingdom
Telephone: +44 1738475000
E-mail:
Fax: +44 1738475497

Internet address:www.pkc.gov.uk

VI.5)Date of dispatch of this notice:
19/04/2017