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Management, Development, Selling and Maintenance of SPT Advertising Space and Infrastructure.

Contract award notice - utilities

Results of the procurement procedure

Services

Directive 2014/25/EU

Section I: Contracting entity

I.1)Name and addresses
SPT
131 St Vincent Street
Glasgow
G2 5JF
United Kingdom
Contact person: Robert Freel
Telephone: +44 1413333786
E-mail:
Fax: +44 1413333224
NUTS code: UKM34

Internet address(es):

Main address: http://www.spt.co.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA17342

I.2)Joint procurement
I.6)Main activity
Urban railway, tramway, trolleybus or bus services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Management, Development, Selling and Maintenance of SPT Advertising Space and Infrastructure.

Reference number: Lot 1
II.1.2)Main CPV code
79341200
II.1.3)Type of contract
Services
II.1.4)Short description:

Management, Development, Selling and Maintenance of SPT Advertising Space and Infrastructure.

II.1.6)Information about lots
This contract is divided into lots: yes
II.2)Description
II.2.1)Title:

Large Format Advertising: Supply, Install, Management, Development, Selling and Maintenance of SPT Advertising Space and Infrastructure

Lot No: 2
II.2.2)Additional CPV code(s)
79341200
79341000
79340000
79341100
II.2.3)Place of performance
NUTS code: UKM34
Main site or place of performance:

SPT Infrastructure.

II.2.4)Description of the procurement:

The contracting authority has identified an initial 2 sites capable of displaying large format advertising and can potentially offer an indicative pipeline of eight or more future sites to be brought forward during the duration of the awarded contract.

The maximum duration of the contract for lot 2 option 1 will be 5 years with an option to extend for a further 5 years.

The maximum duration of the contract for Lot 2 option 2 will be determined on the basis of the time that the successful contractor / tenderer could reasonably be expected to install and recoup on the investment made in operating the contract together with a return on investment to SPT taking account of the initial 2 sites and future opportunities.

II.2.5)Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
II.2.11)Information about options
Options: yes
Description of options:

1) Option 1

All infrastructure capital investment will be the responsibility of SPT. Ownership of all infrastructure and fittings will be retained by SPT.

2) Option 2

All infrastructure capital investment will be the responsibility of Contractor. Ownership of all infrastructure and fitting will be retained by the successful contractor for the duration of the contract. Ownership will then pass to SPT.

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

1) This is a new opportunity to install and develop further advertising infrastructure.

2) No Duration set. The contract being determined on the basis of the time that the successful tenderer could reasonably be expected to install and recoup the investment made in operating the contract together with the return on investment to SPT.

II.2)Description
II.2.1)Title:

Management, Development, Selling and Maintenance of Core advertising estate (Subway and Bus Stations)

Lot No: 1
II.2.2)Additional CPV code(s)
79341200
II.2.3)Place of performance
NUTS code: UKM34
Main site or place of performance:

SPT Infrastructure.

II.2.4)Description of the procurement:

Prime objective will be to maximise revenues from the core advertising estate (Subway and Bus Stations) highlighting, developing and exploiting new revenue streams and generating new opportunities within these areas as well as examining all other modes non core e.g. ticketing, vinyl wrapping etc. etc..

II.2.5)Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
II.2.11)Information about options
Options: yes
Description of options:

Supply of digital screens;

Supply of Poster cases.

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

SPT will require space for its own advertising and this will have to be factored into tender submissions.

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2016/S 249-459065
IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a periodic indicative notice

Section V: Award of contract

Lot No: 1
Title:

Management, Development, Selling and Maintenance of Core advertising estate (Subway and Bus Stations)

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
28/03/2017
V.2.2)Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Exterion Media (UK) Limited
7th Floor, Lacon House, 84 Theobald's Road
London
WC1X 8NL
United Kingdom
Telephone: +44 2074823000
NUTS code: UKM34
The contractor is an SME: no
V.2.4)Information on value of the contract/lot (excluding VAT)
V.2.5)Information about subcontracting
V.2.6)Price paid for bargain purchases

Section V: Award of contract

Lot No: 2
Title:

Large Format Advertising: Supply, Install, Management, Development, Selling and Maintenance of SPT Advertising Space and Infrastructure

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
05/05/2017
V.2.2)Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Forrest Outdoor Media Limited
7 Seaward Street, Paisley Road
Glasgow
G41 1HJ
United Kingdom
Telephone: +44 1414206000
NUTS code: UKM34
The contractor is an SME: no
V.2.4)Information on value of the contract/lot (excluding VAT)
V.2.5)Information about subcontracting
V.2.6)Price paid for bargain purchases

Section VI: Complementary information

VI.3)Additional information:

1) Site visit not mandatory, 2 dates set aside, dependant on numbers only 1 may be used. Dates are 11.1.2017 and 12.1.2017, please confirm attendance date.

2) Clarifications are scheduled for 1.2.2017, 2.2.2017. Please keep free.

3) Should SPT decide to award to more than 1 contractor it reserves the right to determine to whom and what lots of work it will award.

4) Terms and Conditions of contract loaded to PCS-tender, Lot 2 conditions will be discussed and negotiated with preferred bidder.

5) SPT reserve the right to negotiate final stages of the contract with the preferred bidder.

6) Contract subject to Scots Law.

7) Security vetting of employees and subcontractors required.

8) SLA required

9) Tender Technical evaluation covers the following:

Capability

Capacity: Please provide details of your capacity to carry out this contract for SPT for each individual lot. Your response must include:

a) Approach and techniques involved with the selling of advertising space.

b) CVs of the staffing resource assigned to this contract.

c) State the geographical area your business currently covers.

d) Details of any sub-contractors proposed, detailing their role.

e) Additional information which will amplify or enhance the submission.

Relevant Experience: Tenderers should include details of 3 contracts of a similar nature with contact information. Contracts should be current or within award over the past 5 years.

Contract Development

Tenderers should submit a strategic plan on how they will propose to develop the contract as technology changes, along with the progress in Subway Modernisation. Tenderers should show a degree of flexibility associated with the Subway Modernisation and submit proposals at intervals/management meetings with SPT on how they plan to maintain or enhance revenue across the contract term. The tenderers should continuously aim to exploit advertising across SPT's estate and re-visit locations to ensure SPT develop space at the right times, in line with the UK market growth/trends.

Contract Management

Methodology: Please provide a concise/detailed methodology statement of how you intend to operate this contract commencing from the notification of your award, mobilisation, through to operational running of the contract including details of invoicing process.

Management and Reporting: Provide details of the named contract manager, a statement of recent relevant experience which would demonstrate the person's suitability to contract manage this contract. Provide examples / samples of management and reporting tools to be provided as part of the service. Sample reports to include narrative to support revenue trends, projected revenue, revenue by location as well as asset type and also revenue detailed by client. Tenderers should report on where SPT’s advertising performance sits on the overall UK market at frequent intervals each contract year.

Key Issues and Risks - Identify key issues, risks and problems likely to be encountered and how these would be overcome, including any innovative solutions.

Maintenance

Tenderers should state their plan to deliver a robust maintenance solution (for each lot tendered) aligned with scope requirements. Tenderers should demonstrate how the proposed maintenance strategy will be defined and developed over the lifecycle of the equipment and how obsolescence will be managed for the system equipment and software. Tenderers should also indicate response times.

(SC Ref:490002).

VI.4)Procedures for review
VI.4.1)Review body
Strathclyde Partnership for Transport
131 St Vincent Street
Glasgow
G2 5JF
United Kingdom
Telephone: +44 1413333786
Fax: +44 1413333224

Internet address:http://www.spt.co.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2012 (as amended) may bring proceedings in the Sheriff Court or the Court of Session.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
25/05/2017