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To provide a walking and cycling game using advanced smartcards (RFID Cards Only) and online technology. Provide Marketing, Technical support and Leasing of the RFID compatible boxes for the game.

Voluntary ex ante transparency notice


Directive 2014/24/EU

Section I: Contracting authority/entity

I.1)Name and addresses
Dumfries and Galloway Council
Corporate Procurement, Carruthers House
United Kingdom
Contact person: Susan Hampshire
Telephone: +44 1387260612
NUTS code: UKM32

Internet address(es):

Main address:

Address of the buyer profile:

I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

RFID Box related activity for Community Engagement.

Reference number: DGT/SH/702/17
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

To provide a walking and cycling game using advanced smartcards (RFID Cards Only) and online technology.

Provide Marketing, Technical support and Leasing of the RFID compatible boxes for the game.

II.1.6)Information about lots
This contract is divided into lots: no
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 251 358.00 GBP
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKM32
Main site or place of performance:

Running in selected locations in Dumfries.

II.2.4)Description of the procurement:

The programme should encourage physical activity to the whole community of Dumfries in the form of walking / cycling on the existing public roads, footpaths and cycling infrastructure.

- Must not be app based.

- Must be playable by all without the need to access a computer or manually input data online.

- Must not require the use of a mobile phone or any other consumer device e.g. GPS to participate.

Provide detailed anonymised reporting and analysis on all participating including distance travelled, average speed times and locations of journeys.

Provide detailed anonymised reporting and analysis on how the above correlates to age, health and social demographic of the participates.

Lease 50 RFID card compatible boxes for the duration of the game, including maintenance, repairs and replacements as and when required.

Provide Marketing and Community Engagement services to ensure the success of the project.

This project has taken place previously in Annan (2014) and Stranraer (2016). Values quoted within this VEAT notice includes the contract values for the previously run programmes.

II.2.5)Award criteria
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

This is funded by the Scottish Government on the condition that Dumfries and Galloway Council match fund for an Active Travel project.

Section IV: Procedure

IV.1.1)Type of procedure
Negotiated procedure without prior publication
  • The works, supplies or services can be provided only by a particular economic operator for the following reason:
    • absence of competition for technical reasons

After researching online, to our knowledge this is the only supplier that can provide this particular service.

IV.1.3)Information about framework agreement
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

Section V: Award of contract/concession

Contract No: DGT/SH/702/17
V.2)Award of contract/concession
V.2.1)Date of contract award decision:
V.2.2)Information about tenders
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor/concessionaire
Intelligent Health
Reading Enterprise Centre, Earley Gate, University of Reading
United Kingdom
Telephone: +44 1189357371
NUTS code: UKJ11
The contractor/concessionaire will be an SME: yes
V.2.4)Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: 251 358.00 GBP
V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at

(SC Ref: 497570).

VI.4)Procedures for review
VI.4.1)Review body
Dumfries and Galloway Council
Procurement Team, Carruthers House
United Kingdom
Telephone: +44 1387260612

Internet address:

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: