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Provision of HR Payroll IT System - Comhairle nan Eilean Siar.

Voluntary ex ante transparency notice


Directive 2014/24/EU

Section I: Contracting authority/entity

I.1)Name and addresses
Comhairle nan Eilean Siar
Council Offices, Sandwick Road
United Kingdom
Telephone: +44 1851600501
Fax: +44 1851705349
NUTS code: UKM64

Internet address(es):

Main address:

Address of the buyer profile:

I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

HR Payroll IT System.

II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

Provision of HR Payroll IT System - Comhairle nan Eilean Siar.

II.1.6)Information about lots
This contract is divided into lots: no
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 353 333.00 GBP
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKM64
Main site or place of performance:

Western Isles Area.

II.2.4)Description of the procurement:

Provision of HR Payroll IT System.

II.2.5)Award criteria
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure

IV.1.1)Type of procedure
Award of a contract without prior publication of a call for competition in the Official Journal of the European Union in the cases listed below
  • The procurement falls outside the scope of application of the directive

CCS Framework RM1042 covers this requirement. The incumbent supplier NorthgateArinso UK Limited is on this framework. The Comhairle contacted all framework suppliers to gauge interest in providing services from 1.7.2017 and at least 1 supplier other than the incumbent supplier expressed an interest. Therefore on 10.4.2017 the Comhairle issued a further competition through Lot 3 of RM1042 to all framework suppliers. No responses were received which was unforeseeable by the Comhairle. The contract with the current supplier ends on 30.6.2017 and therefore it is extremely urgent that the Comhairle enter into a contract before that date to ensure continuity of service. The incumbent supplier is prepared to offer a contract starting on 1.7.2017 but only for a period of 5 years. It is necessary for the Comhairle to accept their offer for reasons of extreme urgency.

IV.1.3)Information about framework agreement
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

Section V: Award of contract/concession

V.2)Award of contract/concession
V.2.1)Date of contract award decision:
V.2.2)Information about tenders
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor/concessionaire
NorthgateArinso UK Ltd
Thorpe Park, Thorpe Road
United Kingdom
Telephone: +44 1733555777
NUTS code: UKM64
The contractor/concessionaire will be an SME: no
V.2.4)Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: 353 333.00 GBP
V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:

(SC Ref: 500347).

VI.4)Procedures for review
VI.4.1)Review body
Comhairle nan Eilean Siar
Council Offices, Sandwick Road
United Kingdom
Telephone: +44 1851600501
Fax: +44 1851705349

Internet address:

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

This authority will allow a 10 day period from the date of publication of this notice before entering into the contract. This period allows economic operators an opportunity to challenge this award. This period will expire at midnight at the end of Monday 26.6.2017.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: