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The James Hutton Institute is an international research centre based in Scotland. The work it undertakes is right at the top of the global agenda and involves tackling some of the world's most challenging problems including the impact of climate ...

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
The James Hutton Institute
United Kingdom
Telephone: +44 1276-673880
NUTS code: UKM71

Internet address(es):

Main address:

I.2)Joint procurement
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity

Section II: Object

II.1)Scope of the procurement

The James Hutton Institute ~ Tender for Catering and Cleaning Services.

II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

The James Hutton Institute is an international research centre based in Scotland. The work it undertakes is right at the top of the global agenda and involves tackling some of the world's most challenging problems including the impact of climate change and threats to food and water security.

The Institute's work takes place at 2 centres in Aberdeen and Dundee and the contract is being offered for a fixed and inclusive price to 1 contractor through an open single stage competitive tender exercise.

The contract will be awarded to one supplier and will not be lotted.

Contract value = 2 000 000 GBP over the 3 years.

II.1.5)Estimated total value
Value excluding VAT: 3 333 333.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKM71
NUTS code: UKM50
Main site or place of performance:

The James Hutton Institute, Dundee and Aberdeen, United Kingdom.

II.2.4)Description of the procurement:

Scope (Catering)

The James Hutton Institute invites tenders for the full supply of catering and cleaning services for a fixed and inclusive price, based upon the terms and conditions supplied at:

The James Hutton Institute, Invergowrie, Dundee, DD2 5DA.

There are currently up to 320 stakeholders eligible to participate in the catering services on this site. There is some seasonal variance in the Dundee site as some extra staff members are employed on two adjoining farms over the summer months.

The facilities are open throughout the year but closed over the Christmas period. and

The James Hutton Institute, Craigiebuckler, Aberdeen, AB15 8QH.

There are currently up to 250 stakeholders eligible to participate in the catering services on this site.

The facilities are open throughout the year but closed over the Christmas period.

Scope (Cleaning for both sites)

The Client requires the successful contractor to provide a clean premises that is fit for purpose at all times and who is proactive in the management of the contract, thus ensuring that all specifications are achieved Currently the Client's premises are cleaned during the evenings. However, there is a requirement for specific cleaning to take place during office hours.

You should ensure that provision is made for:

- Consumables.

- Carpet Deep Cleaning for Front Office, Directors' Offices and Board Room and other Meeting Rooms.

- Deep Cleaning Staff Kitchen Areas.

- Cleaning of laboratories and some greenhouses.

- There is also a requirement to clean 2 cottages on the Dundee site, each with 2 bedrooms as they are used as well as 4 bedrooms on the Aberdeen site. These are available for overnight accommodation for staff visiting the site. Take up levels vary but average cleaning staff time would likely be 1-2 hours per week. This service should be regarded as a call off service and will be an additional cost which will be invoiced separately.

- The cleaning of the staff facilities at Balruddery Farm, by Liff, Dundee.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 3 333 333.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/10/2017
End: 30/09/2022
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 26/07/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Date: 26/07/2017
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

Interest in the procurement process should be expressed via email only to clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

After interest has been expressed to login details will be provided to you and the associated documents can be obtained at:

The closing date for receipt of tender submissions is 26.7.2017 (12:00). Tenderers are required to ensure that documents are obtained and submissions made via by the above closing date and time.

Documents in respect of economic / financial standing (where requested and indicated in the procurement documents) shall be provided as part of tender submissions to by the above closing date and time.

It will be the Tenderer's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

VI.4)Procedures for review
VI.4.1)Review body
The James Hutton Institute
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: