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Upgrade a current HR system.

Voluntary ex ante transparency notice


Directive 2014/24/EU

Section I: Contracting authority/entity

I.1)Name and addresses
CalMac Ferries Limited
Ferry Terminal
PA19 1QP
United Kingdom
Telephone: +44 1475650252
Fax: +44 1475650330
NUTS code: UKM

Internet address(es):

Main address:

Address of the buyer profile:

I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Other activity: ferry operator

Section II: Object

II.1)Scope of the procurement

Open HR Upgrade.

II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

Upgrade a current HR system.

II.1.6)Information about lots
This contract is divided into lots: no
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 240 000.00 GBP
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKM35
Main site or place of performance:


II.2.4)Description of the procurement:

We require One Advanced, the current provider of our HR Open People / Open Accounts system, to provide an upgrade to their existing HR Open People system. This is not a replacement but an upgrade which will cost circa 40 000 GBP in additional licences per annum. The aim of this is to improve the service HR offer the business. Open Accounts will not be affected by this change.

This will increase our current overall annual spend from 91 880 GBP to circa 132 000 GBP per annum.

The current HR Open People urgently requires this upgrade to meet our current HR business requirements.

The upgrade will take 2 months to implement and will make the current HR Open People fit for purpose.

II.2.5)Award criteria
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure

IV.1.1)Type of procedure
Award of a contract without prior publication of a call for competition in the Official Journal of the European Union in the cases listed below
  • The procurement falls outside the scope of application of the directive

Reg 33(1)(b)(ii) - there is an absence of competition due to technical reasons.

IV.1.3)Information about framework agreement
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

Section V: Award of contract/concession

V.2)Award of contract/concession
V.2.1)Date of contract award decision:
V.2.2)Information about tenders
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor/concessionaire
Advanced Business Software and Solutions
Ditton Park
United Kingdom
Telephone: +44 7774412156
NUTS code: UK
The contractor/concessionaire will be an SME: no
V.2.4)Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: 240 000.00 GBP
V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at

(SC Ref: 500595).

VI.4)Procedures for review
VI.4.1)Review body
CalMac Ferries Limited
Ferry Terminal
PA19 1QP
United Kingdom
Telephone: +44 1475650252
Fax: +44 1475650330


VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: