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North Ayrshire Council is seeking a supplier to deliver a fully managed fleet stores service. The key requirements of the service are: - A fully manned store on-site at the Transport Hub, Kilwinning; - Provision of Core ...

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
North Ayrshire Council
Cunninghame House, Friars Croft
Irvine
KA12 8EE
United Kingdom
Telephone: +44 1294324730
E-mail:
Fax: +44 1294324054
NUTS code: UKM33

Internet address(es):

Main address: http://www.north-ayrshire.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00337

I.2)Joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publiccontractsscotland.gov.uk
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Supply of a Managed Fleet Store Service.

Reference number: NAC/2087
II.1.2)Main CPV code
34300000
II.1.3)Type of contract
Services
II.1.4)Short description:

North Ayrshire Council is seeking a supplier to deliver a fully managed fleet stores service. The key requirements of the service are:

- A fully manned store on-site at the Transport Hub, Kilwinning;

- Provision of Core items available immediately for selection;

- Provision of Non-Core items available to the Council as per the stated timescales;

- Management reporting information to be provided in a format that is compatible with the Council's Asset Management System Fleetwave.

- Any other fleet store service duties required.

II.1.5)Estimated total value
Value excluding VAT: 3 500 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKM33
Main site or place of performance:

North Ayrshire.

II.2.4)Description of the procurement:

North Ayrshire Council is seeking a supplier to deliver a fully managed fleet stores service. The key requirements of the service are:

- A fully manned store on-site at the Transport Hub, Kilwinning;

- Provision of Core items available immediately for selection;

- Provision of Non-Core items available to the Council as per the stated timescales;

- Management reporting information to be provided in a format that is compatible with the Council's Asset Management System Fleetwave.

- Any other fleet store service duties required.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Method Statement / Weighting: 40
Quality criterion - Name: Added Value / Weighting: 25
Quality criterion - Name: Price Stability / Weighting: 15
Quality criterion - Name: Supply Chain Management / Weighting: 10
Quality criterion - Name: Stock Logistics / Weighting: 10
Price - Weighting: 40
II.2.6)Estimated value
Value excluding VAT: 3 500 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

Extension period is 2 x 12 months. Total contract period is 5 years (incl. extension).

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established.

Where it is required within a bidder's country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service.

Bidders must confirm if they hold the particular authorisation or memberships.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

Bidders will be required to have a minimum ‘general’ yearly turnover of 700 000 GBP for the last 3 years:

Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up/started trading.

It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:

Employer's (Compulsory) Liability Insurance = 10 000 000 GBP

http://www.hse.gov.uk/pubns/hse40.pdf

Public/Products Liability Insurance = 10 000 000 GBP.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the service as described in part II.2.4 of this Contract Notice.

Bidders must also provide 2 corresponding satisfactory references (for the experience examples) on the reference templates provided in the Instruction to Tenders document. References should be completed and signed by previous customers for contracts of a similar nature, value scope and size. Completed reference templates must be uploaded into the general attachments area of the qualification envelope. If any of the referees score the bidder less than 3 the bidder will be excluded from the tender process.

Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract - this is for information purposes and shall not be scored.

Minimum level(s) of standards possibly required:

Quality Management Procedures 1. The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent), or

2. A quality management policy authorised by their Chief Executive or equivalent, and is regularly reviewed at a senior management level, which is relevant to the scale and scope of the contract.

The quality manual must include documented procedures for:

- Arrangements for monitoring quality management on an ongoing basis;

- Regularly reviewing, correcting and improving quality performance;

- Ensuring that quality management is effective in reducing / preventing incidents of sub-standard delivery;

- Providing workforce with appropriate quality related training;

- Dealing with complaints and implementing corrective measures.

1. The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate,

or

2. A quality management policy authorised by their Chief Executive or equivalent, and is regularly reviewed at a senior management level, which is relevant to the scale and scope of the contract.

The quality manual must include documented procedures for:

- ensuring that the bidder's environmental management procedures are effective in reducing / preventing significant impacts on the environment;

- providing employees with training and information on environmental issues, including evidence that the bidder has in place and implements, training arrangements to ensure that its workforce has sufficient skills and understanding to carry out their various duties;

- checking, reviewing and where necessary improving the bidder's environmental management performance and the environmental impact of this organisation, demonstrating that it has in place and implements, training arrangements to ensure that its workforce has sufficient skills and understanding to carry out their various duties;

- checking, reviewing and where necessary improving the bidder's environmental management performance and the environmental impact of this organisation, demonstrating that it has a system for monitoring environmental management procedures on an on-going basis and for updating them at periodic intervals;

- dealing with waste (e.g. waste management plans, waste segregation, recycling etc.);

ensuring that any suppliers the bidder engages apply environmental protection measures that are appropriate to the work for which they are being engaged, including procedures for monitoring supplier's environmental management arrangements and ensuring that environmental performance appropriate for the work to be undertaken is delivered throughout the whole of the bidder's supply chain.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 31/07/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 31/07/2017
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic payment will be used
VI.3)Additional information:

North Ayrshire Council have decided not to use Lots for this tender for the reason stated below:

Nature of the contract not suitable for Lots.

Delivery of the contract is location specific.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 8364. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

North Ayrshire Council has implemented a Community Benefits in Procurement Policy and is committed to maximising Community Benefits from its procurement activities in order to build economic, social and environmental conditions into the delivery of all Council contracts.

This tender process will follow the Non Core route.

Tenderers are required to complete and sign the "Community Benefits Requirements Template”.

The delivery of the Community Benefits contained within the "Community Benefits Requirements Template” will be a contractual requirement.

Full details of Community Benefits requirements can be found in the "Community Benefits in Procurement Supplier Guidance” uploaded in PCS-T.

(SC Ref:485137).

VI.4)Procedures for review
VI.4.1)Review body
North Ayrshire Council
Cunninghame House, Friars Croft
Irvine
KA12 8EE
United Kingdom
Telephone: +44 1294324730
Fax: +44 1294324054

Internet address:http://www.north-ayrshire.gov.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
29/06/2017