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The Council seeks to engage a single contractor to carry out Mechanical and Electrical Reactive and Planned Maintenance, Out-of-Hours Emergency Repairs, and Minor works principally to the Council's non-housing property ...

Modification notice

Modification of a contract/concession during its term

Directive 2014/24/EU

Section I: Contracting authority/entity

I.1)Name and addresses
East Ayrshire Council
Corporate Procurement Team, London Road HQ
Kilmarnock
KA3 7BU
United Kingdom
Contact person: David Shields
Telephone: +44 1563576183
E-mail:
Fax: +44 1563576183
NUTS code: UKM33

Internet address(es):

Main address: http://www.east-ayrshire.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00223

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Provision of a Mechanical and Electrical Reactive and Planned Maintenance Service.

Reference number: PS/17/02
II.1.2)Main CPV code
50700000
II.1.3)Type of contract
Services
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
50800000
II.2.3)Place of performance
NUTS code: UKM33
Main site or place of performance:

East Ayrshire Council.

II.2.4)Description of the procurement at the time of conclusion of the contract:

The Council seeks to engage a single contractor to carry out Mechanical and Electrical Reactive and Planned Maintenance, Out-of-Hours Emergency Repairs, and Minor works principally to the Council's non-housing property portfolio.

The Contract will cover Mechanical and Electrical Reactive and Planned Maintenance and Minor Works projects to Council-owned schools (excluding PPP schools), offices and other public buildings, and other properties where the Council has a duty to maintain, within the boundaries of East Ayrshire Council.

The successful Contractor must be able to provide a fully comprehensive Mechanical and Electrical Repairs service throughout the term of the Contract. The successful Contractor will be required to provide a comprehensive Mechanical and Electrical repairs service incorporating all the work and items included within National Schedule of Rates 2011/2012 - sections Mechanical and Electrical Services in Buildings, but with the exception of the specialist pro-active maintenance services that are contracted separately, and works placed under separate multi-trade term arrangements. It should be noted that where a specialist pro-active maintenance service or multi-trade term arrangement exists, work Orders may be routed and placed at the sole discretion of the Council.

Packages will be from minimum order value of 50 GBP to a maximum value of 50 000 GBP per order.

It is anticipated that the notional annual value will be 935 000 GBP, although the type of workload is likely to vary in quantity and type from week-to-week and month-to-month during the term of the Contract, and no guarantees of workload can be given. Historical figures show approximately 250 planned and 1 000 reactive electrical works and 750 planned and 720 reactive mechanical works per annum.

Technology Forge

It will be a requirement of this contract for the successful Contractor to provide an electronic interface between the contractor's software and the Council's software, the Technology Forge. The interface will electronically transfer job status and valuation information between the two systems. The transfers will be set up to run automatically at pre-determined times. Full details of the interface requirements will be included as part of the tender to follow this notice. There is an anticipated lead in time of circa 3 months to facilitate the setting up of the interface.

Conditions of Contract

The Conditions of Contract on which the Contract is to be based is the Measured Term Contract for use in Scotland, MTC/Scot (2011 Edition) with amendments, as issued by The Joint Contracts Tribunal Limited.

The Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE).

Bidders must note that the Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE) may apply in respect of this Contract, and that for the purposes of those Regulations, the arrangements under this Contract may effect a Service Provision Change on the Operational Date.

II.2.7)Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months: 36
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no

Section IV: Procedure

IV.2)Administrative information
IV.2.1)Contract award notice concerning this contract
Notice number in the OJ S: 2016/S 248-454640

Section V: Award of contract/concession

Contract No: PS/17/02
Title:

Provision of a Mechanical and Electrical Reactive and Planned Maintenance Service

V.2)Award of contract/concession
V.2.1)Date of conclusion of the contract/concession award decision:
20/06/2017
V.2.2)Information about tenders
The contract/concession has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor/concessionaire
FES
Forth House, Pirnhall Business Park
Stirling
FK7 8HW
United Kingdom
Telephone: +44 1786458888
NUTS code: UK
The contractor/concessionaire is an SME: yes
V.2.4)Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: 5 542 156.50 GBP

Section VI: Complementary information

VI.3)Additional information:

Quality Assurance and Environmental Management

With reference to all ESPD questions in relation to Quality Assurance Schemes and Environmental Management Standards (including Health and Safety) bidders are required to download and read the EAC Guidance Document - Quality and Environmental which is available within the attachments area of PCS-T. This document contains EAC's minimum requirements/standards in relation to Quality Assurance, Environmental Management Standards and Health and Safety.

All bidders must complete EAC's Health and Safety Questionnaire.

All bidders must ensure relevant documentation e.g. SSIP accreditation certificates are uploaded with their submission.

(SC Ref: 503216).

VI.4)Procedures for review
VI.4.1)Review body
East Ayrshire Council
Corporate Procurement Team, London Road HQ
Kilmarnock
KA3 7BU
United Kingdom
Telephone: +44 1563576183
Fax: +44 1563576067

Internet address:http://www.east-ayrshire.gov.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
06/07/2017

Section VII: Modifications to the contract/concession

VII.1)Description of the procurement after the modifications
VII.1.1)Main CPV code
50700000
VII.1.2)Additional CPV code(s)
VII.1.3)Place of performance
NUTS code: UKM33
VII.1.4)Description of the procurement:

The Contract will cover Mechanical and Electrical Reactive and Planned Maintenance and Minor Works projects to Council-owned schools (excluding PPP schools), offices and other public buildings, and other properties where the Council has a duty to maintain, within the boundaries of East Ayrshire Council.

VII.1.5)Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months: 36
VII.1.6)Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: 5 542 156.50 GBP
VII.1.7)Name and address of the contractor/concessionaire
FES
Forth House, Pirnhall Business Park
Stirling
FK7 8HW
United Kingdom
Telephone: +44 1785458888
NUTS code: UK
The contractor/concessionaire is an SME: yes
VII.2)Information about modifications
VII.2.1)Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):

Change of Successful Company.

VII.2.2)Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee (Art. 43(1)(c) of Directive 2014/23/EU, Art. 72(1)(c) of Directive 2014/24/EU, Art. 89(1)(c) of Directive 2014/25/EU)
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:

Change of Successful Company.

VII.2.3)Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications and price adaptions and, in the case of Directive 2014/23/EU, average inflation in the Member State concerned)
Value excluding VAT: 5 542 156.50 GBP
Total contract value after the modifications
Value excluding VAT: 5 542 156.50 GBP