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Supply and Delivery of Groceries and Provisions.

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Shetland Islands Council
Town Hall
Lerwick
ZE1 0HB
United Kingdom
Telephone: +44 1595744595
E-mail:
Fax: +44 1595744509
NUTS code: UKM66

Internet address(es):

Main address: www.shetland.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00402

I.2)Joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://www.publiccontractsscotland.gov.uk/
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Supply and Delivery of Groceries and Provisions.

Reference number: E/5/17
II.1.2)Main CPV code
15890000
II.1.3)Type of contract
Supplies
II.1.4)Short description:

Supply and Delivery of Groceries and Provisions.

II.1.5)Estimated total value
Value excluding VAT: 200 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKM66
Main site or place of performance:

Shetland Islands Council's various catering kitchens, including Schools and Care Centres.

II.2.4)Description of the procurement:

The scope of the procurement is to supply and deliver Groceries and Provisions to the Council's various catering locations.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 200 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

There will be an option to extend the Groceries and Provisions Framework Agreement for a further 12-month period.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
List and brief description of selection criteria:

Three years Accounts and business reports for the contracting entity;

Overall turnover detailing those of a similar supply over the last 3 years;

A current Bank Reference to a minimum value of 200 000 GBP;

Evidence of current Employers and Public Liability Insurances to the minimum value of 10 000 000 GBP and 5 000 000 GBP respectively.

Please Note: All other questions in the European Single Procurement Document (ESPD) Part 4 Section B - Economic and Financial Standing are for the last 3 years.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

Business profile/details of previous experience in providing similar supplies within the last 3 years;

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 5
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 18/08/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 18/08/2017
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

July 2019.

VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

Section II.1.5 and II.2.6 - The estimated value is the total estimated value based on an annual ‘(i.e. 12 month)’ estimate of 200 000 GBP.

Section III - The economic, technical and financial information detailed must be submitted in addition to any other information detailed in the European Single Procurement Document (ESPD) with any Tender that is submitted.

Section III.1.2 - GBP means Great British Pounds.

Section III.1.2 - A Bank Reference Mandate Form is included with the procurement documents for completion by economic operators where a Bank Reference is not submitted directly by the economic operator.

The Contract shall be subject to Scots Law and the jurisdiction of the Scottish Courts.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=502999

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:502999)

Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=502999

VI.4)Procedures for review
VI.4.1)Review body
Shetland Islands Council
Town Hall
Lerwick
ZE1 0HB
United Kingdom
Telephone: +44 1595744595
Fax: +44 1595744509

Internet address:www.shetland.gov.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Section VI.1.4 - Procedures for Review - Regulation 88 of the Public Contracts (Scotland) Regulations 2015 applies. Any proceedings to be raised must be brought in the Sheriff Court or Court of Session in accordance with that Regulation.

The Contract shall be subject to Scots Law and jurisdiction of the Scottish Courts.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
18/07/2017