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General reactive and planned maintenance work of several trades to cover Council properties, NHS Highland properties, and temporary tenancies. Also includes Capital Works Quote Requests up to 50 000 GBP in value.

Contract notice

Works

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Argyll and Bute Council
Kilmory
Lochgilphead
PA31 8RT
United Kingdom
Contact person: Elaine Appleby, Performance Improvement Officer
Telephone: +44 1546604413
E-mail:
NUTS code: UKM63

Internet address(es):

Main address: http://www.argyll-bute.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00063

I.1)Name and addresses
NHS Highland
Assynt House, Beechwood Park
Inverness
IV2 3BW
United Kingdom
Telephone: +44 1463717123
E-mail:
Fax: +44 1463235189
NUTS code: UKM62

Internet address(es):

Main address: http://www.nhshighland.scot.nhs.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00302

I.2)Joint procurement
The contract involves joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publictendersscotland.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: www.publictendersscotland.publiccontractsscotland.gov.uk
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

General Maintenance Term Contracts - West Argyll.

II.1.2)Main CPV code
50000000
II.1.3)Type of contract
Works
II.1.4)Short description:

General reactive and planned maintenance work of several trades to cover Council properties, NHS Highland properties, and temporary tenancies. Also includes Capital Works Quote Requests up to 50 000 GBP in value.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 3
Maximum number of lots that may be awarded to one tenderer: 1
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

We reserve the right to discretion in awarding the Lots where we consider it is to a clear economic advantage, and any risks relating to business continuity and resilience of the contracts are deemed manageable.

After consideration of the lotting strategy and operational risks, we reserve the right to award more than 1 Lot to a single bidder if inadequate tenders are received to cover the area.

II.2)Description
II.2.1)Title:

Mid-Argyll

Lot No: 1
II.2.2)Additional CPV code(s)
45210000
II.2.3)Place of performance
NUTS code: UKM63
Main site or place of performance:

Mid-Argyll, Argyll and Bute.

II.2.4)Description of the procurement:

General Maintenance Term Contracts - West Argyll - Lot 1: Mid-Argyll.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

This contract may be extended for up to an additional 12-month period.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Kintyre

Lot No: 2
II.2.2)Additional CPV code(s)
45210000
II.2.3)Place of performance
NUTS code: UKM31
Main site or place of performance:

Kintyre, Argyll and Bute.

II.2.4)Description of the procurement:

General Maintenance Term Contracts - West Argyll - Lot 2: Kintyre.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

This contract may be extended for up to an additional 12-month period.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Islay and the Isles

Lot No: 3
II.2.2)Additional CPV code(s)
45210000
II.2.3)Place of performance
NUTS code: UKM63
Main site or place of performance:

Islay, Argyll and Bute.

II.2.4)Description of the procurement:

General Maintenance Term Contracts - West Argyll - Lot 3: Islay and the Isles.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

This contract may be extended for up to an additional 12-month period.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Where it is required within a bidder's country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service.

Bidders must confirm if they hold the particular authorisation or memberships, to enable them to carry out the scope of the contract as detailed in part II.2.4 of the OJEU contract notice.

It is a specific requirement of this contract that persons responsible for carrying out the contract, or intended subcontractor(s), must have membership of the following Trade Associations:

Electrical Works: NICEIC or SELECT (or equivalent);

Emergency Lighting: BAFE (or equivalent);

Gas Services: Gas Safe Registration (or equivalent);

Plumbing Works: Water Safe / The Plumbing and Heating Contractors Alliance / Association of Plumbing and Heating Contractors (APHC) / Scottish and Northern Ireland Plumbing Employers Federation (SNIPEF) (or equivalent).

If bidders intend to subcontract such work they must confirm that any subcontractors will be registered with the appropriate scheme(s).

If bidders do not commit to ensuring that they, their proposed sub-contractors, or their future sub-contractors have the required membership(s) they may not be taken forward in this procurement exercise.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

Bidders will be required to have a minimum ‘general’ yearly turnover of 115 000 GBP for the last 2 years:

Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up / started trading.

Financial Status - To establish the financial standing of a bidder, the Council will firstly take into account a risk report provided independently by KeyNotes. Within such reports, the risk of a business failure is expressed on a scale of 1 (maximum risk) to 5 (minimum risk). In the event that a bidder is determined to have a risk failure rating of 3 and under i.e. that the bidder is considered to have a high risk of business failure, Argyll and Bute Council reserves the right to request further information, as in our sole discretion, considered necessary for the purpose of ensuring that the bidder has the financial capacity to deliver any contract awarded as a result of the tender exercise. Should the further information fail to satisfy the Council of the economic standing of the bidder then such bidder may be excluded from further competition.

Minimum level(s) of standards possibly required:

It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:

Employer's (Compulsory) Liability Insurance = 5 000 000 GBP

Public Liability Insurance = 5 000 000 GBP

Contractor's All Risk Insurance = 5 000 000 GBP

http://www.hse.gov.uk/pubns/hse40.pdf

III.1.3)Technical and professional ability
List and brief description of selection criteria:

Bidders will be required to provide between 3 and 5 examples of works carried out in the past five years that demonstrate that they have the relevant experience to deliver the work as described in part II.2.4 of the OJEU Contract Notice. Examples should only be provided in the template attached to Question 1.71.1 of the Qualification Envelope.

Bidders will be required to confirm that they intend to subcontract in line with the requirements detailed in Supplementary Condition 29.

Minimum level(s) of standards possibly required:

Quality Management Procedures - as detailed in the ITT document ‘Tender Assessment and Evaluation’.

Health and Safety Procedures - as detailed in the ITT document ‘Tender Assessment and Evaluation’.

Environmental Management Standards - as detailed in the ITT document ‘Tender Assessment and Evaluation’.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 21/08/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Date: 21/08/2017
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Either to tender the contract to renew after the initial 3-year period, or after the full 4-year period.

VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

The tender documents related to this notice will be published on the PCST website once this notice is published in the OJEU.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 7436. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

An Evaluated Community Benefits Clause is included within this tender.

Tenderers are required to complete the Community Benefits question within this Invitation to Tender, providing a breakdown of the Community Benefits Points to be provided for each lot the tenderer is submitting a tender for, and a Community Benefits Method Statement.

(SC Ref:475972).

VI.4)Procedures for review
VI.4.1)Review body
Argyll and Bute Council
Kilmory
Lochgilphead
PA31 8RT
United Kingdom
Telephone: +44 1546604413

Internet address:http://www.argyll-bute.gov.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
18/07/2017