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It is ng homes intention to enter into a contract with one contractor to deliver their Day to Day Reactive Repairs Service to their properties in North Glasgow the works are predominantly reactive maintenance and small works repairs to various ...

Contract award notice

Results of the procurement procedure

Works

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
ng homes
Ned Donaldson House, 50 Reidhouse Street
Glasgow
G21 4LS
United Kingdom
Contact person: Mr Paul Johnston
Telephone: +44 1415606000
E-mail:
NUTS code: UKM82

Internet address(es):

Main address: www.nghomes.net

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA13703

I.2)Joint procurement
The contract is awarded by a central purchasing body
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Housing and community amenities

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

All Trades Day to Day Reactive Repairs & Small Works Contract, Various Locations, North Glasgow.

Reference number: ESP3888
II.1.2)Main CPV code
50700000
II.1.3)Type of contract
Works
II.1.4)Short description:

It is ng homes intention to enter into a contract with one contractor to deliver their Day to Day Reactive Repairs Service to their properties in North Glasgow the works are predominantly reactive maintenance and small works repairs to various property types including new-build and refurbished houses and flats.

II.1.6)Information about lots
This contract is divided into lots: no
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 362 876.02 GBP
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
50700000
II.2.3)Place of performance
NUTS code: UKM82
II.2.4)Description of the procurement:

Reactive maintenance and small works repairs to various property types including new-build and refurbished houses and flats. The contract will include only a limited amount of roofing works as these are let under a separate contract. ng homes direct works organisation ng2 will also carry out a limited amount of joinery, wet trades and minor civils works and the majority of the electrical re-wiring and void works. ng2 will also provide a ‘handyman’ service and this will run concurrently with the reactive repairs contract. There will be occasions when the successful contractor will require to liaise with ng2.

The Contractor will require to carry out the duties of Principal Designer and Principal Contractor when applicable within the contract.

The Contractor will be required to operate an Appointment System within the Contract with am/pm appointment slots being offered to customers for the following trades; Joiner; Plumber; Electrician; Painter; Plasterer and Glazier.

The Contractor must be capable of providing an integrated IT system at no cost to the Client, which is capable of integrating with ng homes Housing Management system, with full integration being achieved prior to Contract commencement. The Contractor must supply ‘real time’ access to their repairs history system. The Client must be provided with access for multiple users to the ‘real time’ updates.

Provision for the Client to log calls on the Client repairs system on behalf of the Contractor is required rather than relying on Contractor contact. These jobs will be electronically submitted to the Contractor who will then log them on to their system. The Contractor will then ensure that when the daily job submission occurs these jobs are excluded from the submission in order to avoid job duplication.

The Contractor will be required to send in monthly job status reports, these will include the Key Performance Indicator statistics inclusive of ARC statistics to ensure accurate Client reporting to the Scottish Housing Regulator.

The contract will be subject to satisfactory review as set out in the KPI section.

The Contractor will be required to maintain an office and depot, or offices and depots, locally within, or reasonably central to, the area covered by the Contract and provide dedicated staff to deal with the day to day operations of the Contract and employ predominantly directly employed labour to carry out the Works.

The total number of units owned by ng homes is approximately 5 400. The contract will also include repairs to common areas of approximately 1 400 units factored by ng homes.

The contract will not be divided into lots as this would make the execution of the contract excessively technically difficult).

II.2.5)Award criteria
Quality criterion - Name: Quality as set out in the Tender Documents / Weighting: 70
Price - Weighting: 30
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Bidders are required to complete the questions within Part II Section C and D of the ESPD if these are applicable to their Bid.

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2017/S 066-123573
IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
10/07/2017
V.2.2)Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
City Building (Contracts) LLP
350 Darnick Street
Glasgow
G21 4BA
United Kingdom
NUTS code: UKM82
The contractor is an SME: no
V.2.4)Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: 362 876.02 GBP
V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:

Question scoring methodology for the selection criteria: pass/fail.

The award criteria weightings and quality assessment questionnaire are published with the appendices included in the ITT document.

The Question and Answer facility on the Portal will close at noon seven days prior to the receipt of tenders.

(SC Ref:505486).

VI.4)Procedures for review
VI.4.1)Review body
ng homes
Ned Donaldson House, 50 Reidhouse Street
Glasgow
G21 4LS
United Kingdom
Telephone: +44 1415606000

Internet address:www.nghomes.net

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
24/07/2017