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For the Purchase, Maintenance and Repair of Heavy Vehicles and Plant. The DPS is a 2-stage process. There is no intention by the Council to limit the minimum and maximum number of suppliers. In the initial setup stage all suppliers who ...

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Glasgow City Council
Chief Executives Department, City Chambers
Glasgow
G2 1DU
United Kingdom
Contact person: Maureen Buchanan
Telephone: +44 1412878322
E-mail:
Fax: +44 1412879399
NUTS code: UKM82

Internet address(es):

Main address: www.glasgow.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00196

I.1)Name and addresses
City Property Glasgow LLP
229 George Street
Glasgow
G1 1QU
United Kingdom
Telephone: +44 1412876161
E-mail:
NUTS code: UKM82

Internet address(es):

Main address: http://www.citypropertyglasgow.co.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA22542

I.1)Name and addresses
Glasgow City Marketing Bureau
Exchange House, 229 George Street
Glasgow
G1 1QU
United Kingdom
Telephone: +44 1415660800
E-mail:
Fax: +44 1415660810
NUTS code: UKM82

Internet address(es):

Main address: http://www.peoplemakeglasgow.com

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA21742

I.1)Name and addresses
Jobs & Business Glasgow
Exchange House, 231 George Street
Glasgow
G1 1RX
United Kingdom
Telephone: +44 1412743333
E-mail:
NUTS code: UKM82

Internet address(es):

Main address: http://www.jbg.org.uk/

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA16584

I.1)Name and addresses
Glasgow Life (Culture and Sport Glasgow)
220 High Street
Glasgow
G4 0QW
United Kingdom
Telephone: +44 1412875889
E-mail:
NUTS code: UKM82

Internet address(es):

Main address: www.glasgow.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10287

I.1)Name and addresses
Cordia (Services) LLP
Blair Court, 100 Borron Street
Glasgow
G4 9XE
United Kingdom
Telephone: +44 1413539000
E-mail:
NUTS code: UKM82

Internet address(es):

Main address: http://www.cordia.co.uk/

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA13423

I.1)Name and addresses
City Parking (Glasgow) LLP
3rd Floor, 5 Cadogan Square, Anderston Centre
Glasgow
G27PH
United Kingdom
E-mail:
NUTS code: UKM82

Internet address(es):

Main address: http://www.cityparkingglasgow.co.uk

I.1)Name and addresses
Community Safety Glasgow Ltd
727 London Road
Glasgow
G403AQ
United Kingdom
E-mail:
NUTS code: UKM82

Internet address(es):

Main address: http://www.communitysafetyglasgow.org/

I.1)Name and addresses
City Building (Glasgow) LLP
350 Darnick Street
Glasgow
G21 4BA
United Kingdom
Telephone: +44 1412872328
E-mail:
NUTS code: UKM82

Internet address(es):

Main address: http://www.citybuildingglasgow.co.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11002

I.2)Joint procurement
The contract involves joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publictendersscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publictendersscotland.gov.uk
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Dynamic Purchasing System for Fleet.

Reference number: GCC003831CPU
II.1.2)Main CPV code
50111000
II.1.3)Type of contract
Supplies
II.1.4)Short description:

For the Purchase, Maintenance and Repair of Heavy Vehicles and Plant.

The DPS is a 2-stage process. There is no intention by the Council to limit the minimum and maximum number of suppliers. In the initial setup stage all suppliers who meet the selection criteria and are not excluded must be admitted to the DPS. Further information on the selection process can be found within the procurement documents.

II.1.5)Estimated total value
Value excluding VAT: 90 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Category 1 - Maintenance and Repair for Heavy Vehicles Over 18T

Lot No: 1
II.2.2)Additional CPV code(s)
34144511
50000000
50100000
50111000
50112110
50114000
50114100
II.2.3)Place of performance
NUTS code: UKM82
Main site or place of performance:

Glasgow.

II.2.4)Description of the procurement:

This will include (but not be restricted to) GCC current fleet list which is being maintained externally for 18T and above and consists at this time of RCV's and Trailers:

Repair, Maintenance and Parts,

Accidental Damage and General Body Repairs.

All of or a combination of the above, which shall be identified within the procurement documents and will be at the council's sole discretion.

The DPS is a 2-stage process. First, in the initial setup stage, all suppliers who meet the selection criteria and are not excluded must be admitted to the DPS. This is assessed through the completion of an ESPD. The DPS does not guarantee any minimum spend and there will be no form of exclusivity or volume guarantee under this DPS.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 84
This contract is subject to renewal: yes
Description of renewals:

This DPS will remain live for a minimum of 7 years but may be extended for up to a further 36 months.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:

The DPS is a 2-stage process. There is no intention by the Council to limit the minimum and maximum number of suppliers. In the initial setup stage all suppliers who meet the selection criteria and are not excluded must be admitted to the DPS. Further information on the selection process can be found within the procurement documents.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of The Public Contracts (Scotland) Regulations 2015.

Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulations 8 and 9 of The Procurement (Scotland) Regulations 2016.

II.2)Description
II.2.1)Title:

Category 2 - Purchase of Heavy Vehicles and Commercial Vehicles 7.5 T and above

Lot No: 2
II.2.2)Additional CPV code(s)
34136000
34136100
34136200
34134200
34134000
34223370
34142200
34144410
34144500
34144510
34144511
34144512
34326000
II.2.3)Place of performance
NUTS code: UKM82
Main site or place of performance:

Glasgow.

II.2.4)Description of the procurement:

This will include (but not be restricted to) 18 T 3-Way Tippers, Gully Machines, 12 T coning vehicles, 6 x 4 Tractor Units, 10 and 12 Tonne recovery vehicles, Livestock Carriers, Skiplugger and Ejection Trailers, Refuse Vehicles all sizes and associated lifts of which providers will be required to demonstrate their ability to provide for the following:

Supply Only,

Supply of Parts.

All of or a combination of the above, which shall be identified within the procurement documents and will be at the council's sole discretion.

The DPS is a 2-stage process. First, in the initial setup stage, all suppliers who meet the selection criteria and are not excluded must be admitted to the DPS. This is assessed through the completion of an ESPD. The DPS does not guarantee any minimum spend and there will be no form of exclusivity or volume guarantee under this DPS.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 84
This contract is subject to renewal: yes
Description of renewals:

This DPS will remain live for a minimum of 7 years and may be extended for up to a further 36 months.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:

The DPS is a 2-stage process. There is no intention by the Council to limit the minimum and maximum number of suppliers. In the initial setup stage all suppliers who meet the selection criteria and are not excluded must be admitted to the DPS. Further information on the selection process can be found within the procurement documents.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of The Public Contracts (Scotland) Regulations 2015.

Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulations 8 and 9 of The Procurement (Scotland) Regulations 2016.

II.2)Description
II.2.1)Title:

Category 3 - Purchase, Repair and Maintenance of Heavy and Commercial Vehicles 7.5 T and above

Lot No: 3
II.2.2)Additional CPV code(s)
50000000
50100000
50111000
50112110
50230000
34136000
34136100
34136200
34134000
34142200
34144410
34144500
34144510
34144511
34144512
34326000
II.2.3)Place of performance
NUTS code: UKM82
Main site or place of performance:

Glasgow.

II.2.4)Description of the procurement:

This will include but not be restricted to 18 T 3-way tippers, gully machines, 12 coning vehicles, 6 x 4 tractor units, 10 and 12 T recovery vehicles, livestock carriers, skipluggers, ejection trailers and all sizes of RCV's.

Supply, Repair, Maintenance and Parts

All of or a combination of the above, which shall be identified within the procurement documents and will be at the council's sole discretion.

The DPS is a 2-stage process. First, in the initial setup stage, all suppliers who meet the selection criteria and are not excluded must be admitted to the DPS. This is assessed through the completion of an ESPD. The DPS does not guarantee any minimum spend and there will be no form of exclusivity or volume guarantee under this DPS.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 84
This contract is subject to renewal: yes
Description of renewals:

This DPS will remain live for a minimum period of 7 years and may be extended for up to a further 36 months.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:

The DPS is a 2-stage process. There is no intention by the Council to limit the minimum and maximum number of suppliers. In the initial setup stage all suppliers who meet the selection criteria and are not excluded must be admitted to the DPS. Further information on the selection process can be found within the procurement documents.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of The Public Contracts (Scotland) Regulations 2015.

Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulations 8 and 9 of The Procurement (Scotland) Regulations 2016.

II.2)Description
II.2.1)Title:

Category 4 - Purchase, Repair, Parts and Maintenance for Heavy Plant Vehicles

Lot No: 4
II.2.2)Additional CPV code(s)
42420000
43250000
43251000
43252000
43260000
43261000
43261100
43200000
43262100
50000000
50111000
50112110
45259000
43211000
42418930
34144710
34142200
34144400
34144430
34920000
43312400
43312500
43312200
43312300
34223300
34223100
34223000
34144440
II.2.3)Place of performance
NUTS code: UKM82
Main site or place of performance:

Glasgow.

II.2.4)Description of the procurement:

This will include (but not be restricted to) Backhoe Loading Shovels, Multi-Purpose Roads Maintenance Vehicle, Articulated Tipper trucks, Chip Spreaders, Road Paving Machines, Hot Bitumen Emulsion Sprayers, Low Load Trailers, 18 T Road Sweepers, Road Planers and 10 T Rollers of which providers will be required to demonstrate their ability to provide for the following:

Supply, Repair, Maintenance and Parts,

Accidental Damage and General Body Repairs.

All of or a combination of the above, which shall be identified within the procurement documents and will be at the council's sole discretion.

The DPS is a 2-stage process. First, in the initial setup stage, all suppliers who meet the selection criteria and are not excluded must be admitted to the DPS. This is assessed through the completion of an ESPD. The DPS does not guarantee any minimum spend and there will be no form of exclusivity or volume guarantee under this DPS.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 84
This contract is subject to renewal: yes
Description of renewals:

This DPS will remain live for a minimum period of 7 years and may be extended for up to a further 36 months.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:

The DPS is a 2-stage process. There is no intention by the Council to limit the minimum and maximum number of suppliers. In the initial setup stage all suppliers who meet the selection criteria and are not excluded must be admitted to the DPS. Further information on the selection process can be found within the procurement documents.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of The Public Contracts (Scotland) Regulations 2015.

Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulations 8 and 9 of The Procurement (Scotland) Regulations 2016.

II.2)Description
II.2.1)Title:

Category 5 Repairs, Maintenance and Spare Parts (All Vehicles / Heavy Plant on GCC Fleet current and future requirements)

Lot No: 5
II.2.2)Additional CPV code(s)
50000000
50100000
50110000
50111000
50112000
50112100
50112110
50113000
50113100
50114000
50114100
50115000
50115100
50230000
45259000
II.2.3)Place of performance
NUTS code: UKM82
Main site or place of performance:

Glasgow.

II.2.4)Description of the procurement:

This Category will be utilised to appoint maintainers as required for the existing fleet in place at the outset of the DPS and subsequent new vehicles / Heavy Plant that are added throughout the DPS - specific requirements may be grouped by size at the time of competition.

Accident damage and general body repairs shall be required under this Category also and may be grouped as stated above.

The provision of parts for legacy vehicles will be required under this Category and providers will be required to confirm that they are able to provide these to GCC in a timely manner.

This Category shall also be utilised to award Repairs and Maintenance contracts to any vehicles bought from collaborative frameworks (Scot Excel, Crown Commercial etc.) or indeed from purchase only categories of this DPS. The DPS does not guarantee any minimum spend and there will be no form of exclusivity or volume guarantee under this DPS.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 84
This contract is subject to renewal: yes
Description of renewals:

This DPS will remain live for a minimum period of 7 years and may be extended for up to a further 36 months.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:

The DPS is a 2-stage process. There is no intention by the Council to limit the minimum and maximum number of suppliers. In the initial setup stage all suppliers who meet the selection criteria and are not excluded must be admitted to the DPS. Further information on the selection process can be found within the procurement documents.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of The Public Contracts (Scotland) Regulations 2015.

Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulations 8 and 9 of The Procurement (Scotland) Regulations 2016.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Suppliers will be assessed on the selection and criteria information provided in response to their request to participate for a place on the Dynamic Purchasing System (DPS).

The procurement will be managed electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk

To participate in this Procurement, participants must first be registered on Public Contracts Scotland at the following link: https://www.publiccontractsscotland.gov.uk/register/Register_step1.aspx

Full instructions for registration and use of the system can be found at: https://www.publiccontractsscotland.gov.uk/AboutUs/aboutus_contactus.aspx

The Supplier can submit a request to participate as a single legal entity. Alternatively, you can work together with other legal entities to form a Group of Economic Operators. If you do, we ask the Group of Economic Operators to choose a lead member who will submit the bid on behalf of the Group of Economic Operators and you will have to identify what each of the parties is contributing to the bid.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

Please refer to the procurement documents, in particular Document 1 ESPD(S) Statements found within the buyers attachment area on PCS-T.

Minimum level(s) of standards possibly required:

Please refer to the procurement documents, in particular Document 1 ESPD(S) Statements found within the buyers attachment area on PCS-T.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

Please refer to the procurement documents, in particular Document 1 ESPD(S) Statements, found within the buyers attachment area on PCS-T.

Minimum level(s) of standards possibly required:

Please refer to the procurement documents, in particular Document 1 ESPD(S) Statements found within the buyers attachment area on PCS-T.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

KPIs will be incorporated in the procurement documents. Please refer to Document 3 - Stage 2 Invitation to Tender (ITT) Template.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 31/08/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 02/10/2017
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

9 years.

VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

Please refer to the procurement documents found within the buyers attachment area on PCS-T.

The values provided in this notice are an estimate only. The Council cannot guarantee to Suppliers any business through the DPS Agreement.

The Council expressly reserves the right (i) not to award any DPS Agreement as a result of the procurement process commenced by publication of this notice; and (ii) to make whatever changes it may see fit to the content and structure of the tendering competition; and in no circumstances will the Council be liable for any costs incurred by the suppliers.

The Council considers that the Transfer of Undertakings (Protection of Employment) Regulations 2006 (‘TUPE’) may apply at the Invitation to Tender stage.

It is the supplier's responsibility to take their own advice and consider whether TUPE is likely to apply in the particular circumstances of the contract and to act accordingly.

The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 6893. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Please refer to the procurement documents found within the buyers attachment area on PCS-T.

(SC Ref:470991).

VI.4)Procedures for review
VI.4.1)Review body
Glasgow City Council
Chief Executives Department, City Chambers
Glasgow
G2 1DU
United Kingdom
Telephone: +44 1412878322
E-mail:

Internet address:www.glasgow.gov.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Precise information on deadline(s) for review procedures:

Glasgow City Council (‘the Council’) must, by notice in writing as soon as possible after the decision has been made, inform all tenderers and candidates concerned of its decision to award the contract, conclude the framework agreement or establish a dynamic purchasing system. The Council must allow a period of at least the relevant standstill period (where the notice is sent by facsimile or electronic means the period is 10 days ending at midnight at the end of the 10th day after that on which the last notice is sent, when sent by other means the period is 15 days) to elapse between the date of despatch of the notice referred to in Regulation 85(1) of the Public Contracts (Scotland) Regulations 2015 (‘the Regulations’). The Council is obliged to comply with the Regulations and any eligible economic operator can bring an action in the Sheriff Court or the Court of Session where as a consequence of a breach by the Council, suffers or risks suffering loss or damage. The bringing of court proceedings during the standstill period means that the Council must not enter into the contract, conclude the framework agreement or establish the dynamic purchasing system unless the proceedings are determined, discounted or disposed of; or the court, by interim order, brings to an end the prohibition. The bringing of court proceedings after the standstill period has elapsed and the remedies that are available to the courts are detailed in the Regulations. Economic Operators can write to the Council seeking further clarification on the notice, to which the Council must respond within 15 days. Economic Operators should be mindful to seek their own independent legal advice when they consider appropriate to do so.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
28/07/2017