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The supply of quality fresh dairy produce and products deliverable daily to multiple sites and location within a geographical area at competitive prices. The agreement is for a period of 24 months with the option to extend for two ...

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
APUC Limited
Unit 27, Stirling Business Centre, Wellgreen
Stirling
FK8 2DZ
United Kingdom
Telephone: +44 1314428930
E-mail:
NUTS code: UKM

Internet address(es):

Main address: http://www.apuc-scot.ac.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10402

I.2)Joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk
I.4)Type of the contracting authority
Other type: education
I.5)Main activity
Education

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Dairy Products - APUC.

Reference number: CAT1060-AP
II.1.2)Main CPV code
15500000
II.1.3)Type of contract
Supplies
II.1.4)Short description:

The supply of quality fresh dairy produce and products deliverable daily to multiple sites and location within a geographical area at competitive prices.

The agreement is for a period of 24 months with the option to extend for two further periods of 12 months and will commence in October 2017.

II.1.5)Estimated total value
Value excluding VAT: 2 200 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Supply of Fresh Dairy Products to North Highland & Western Isles

Lot No: 1
II.2.2)Additional CPV code(s)
15500000
15511000
II.2.3)Place of performance
NUTS code: UKM6
II.2.4)Description of the procurement:

The scope of this agreement is the supply of a range of fresh dairy products, consisting of a core requirement of milk, cream and crème fraiche and a non-core list of dairy products, such as butter, cheese, yoghurt, eggs and fresh fruit juices etc.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Service delivery / Weighting: 20
Quality criterion - Name: Business Continuity / Weighting: 2
Quality criterion - Name: Operation and Management of the Framework Agreement / Weighting: 8
Quality criterion - Name: Sustainable procurement / Weighting: 10
Quality criterion - Name: Quality Assurance / Weighting: 10
Price - Weighting: 50
II.2.6)Estimated value
Value excluding VAT: 105 008.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The Authority reserves the right to extend the Framework Agreement for a period of up to 2 x 12 months subject to satisfactory performance and continued Institutions requirements.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2)Description
II.2.1)Title:

Supply of Fresh Dairy Products to Aberdeen and Grampians

Lot No: 2
II.2.2)Additional CPV code(s)
15500000
15511000
II.2.3)Place of performance
NUTS code: UKM50
II.2.4)Description of the procurement:

The scope of this agreement is the supply of a range of fresh dairy products, consisting of a core requirement of milk, cream and crème fraiche and a non-core list of dairy products, such as butter, cheese, yoghurt, eggs and fresh fruit juices etc.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Service Delivery / Weighting: 20
Quality criterion - Name: Business Continuity / Weighting: 2
Quality criterion - Name: Operation and Management of the Framework Agreement / Weighting: 8
Quality criterion - Name: Sustainable procurement / Weighting: 10
Quality criterion - Name: Quality Assurance / Weighting: 10
Price - Weighting: 50
II.2.6)Estimated value
Value excluding VAT: 173 132.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The Authority reserves the right to extend the Framework Agreement for a period of up to 2 x 12 months subject to satisfactory performance and continued Institutions requirements.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2)Description
II.2.1)Title:

Supply of Fresh Dairy Products to Stirling, Falkirk & W. Fife

Lot No: 4
II.2.2)Additional CPV code(s)
15511000
15500000
II.2.3)Place of performance
NUTS code: UKM76
NUTS code: UKM77
II.2.4)Description of the procurement:

The scope of this agreement is the supply of a range of fresh dairy products, consisting of a core requirement of milk, cream and crème fraiche and a non-core list of dairy products, such as butter, cheese, yoghurt, eggs and fresh fruit juices etc.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Service Delivery / Weighting: 20
Quality criterion - Name: Operation and Management of the Framework Agreement / Weighting: 8
Quality criterion - Name: Sustainable Procurement / Weighting: 10
Quality criterion - Name: Quality Assurance / Weighting: 10
Quality criterion - Name: Business Continuity / Weighting: 2
Price - Weighting: 50
II.2.6)Estimated value
Value excluding VAT: 320 812.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The Authority reserves the right to extend the Framework Agreement for a period of up to 2 x 12 months subject to satisfactory performance and continued Institutions requirements.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2)Description
II.2.1)Title:

Supply of Fresh Dairy Products to Edinburgh, Lothian & Borders

Lot No: 5
II.2.2)Additional CPV code(s)
15511000
15500000
II.2.3)Place of performance
NUTS code: UKM73
NUTS code: UKM75
NUTS code: UKM91
II.2.4)Description of the procurement:

The scope of this agreement is the supply of a range of fresh dairy products, consisting of a core requirement of milk, cream and crème fraiche and a non-core list of dairy products, such as butter, cheese, yoghurt, eggs and fresh fruit juices etc.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Service Delivery / Weighting: 20
Quality criterion - Name: Operation and Management of the Framework Agreement / Weighting: 8
Quality criterion - Name: Sustainable Procurement / Weighting: 10
Quality criterion - Name: Quality Assurance / Weighting: 10
Quality criterion - Name: Business Continuity / Weighting: 2
Price - Weighting: 50
II.2.6)Estimated value
Value excluding VAT: 937 256.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The Authority reserves the right to extend the Framework Agreement for a period of up to 2 x 12 months subject to satisfactory performance and continued Institutions requirements.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2)Description
II.2.1)Title:

Supply of Fresh Dairy Products to Greater Glasgow

Lot No: 6
II.2.2)Additional CPV code(s)
15511000
15500000
II.2.3)Place of performance
NUTS code: UKM82
NUTS code: UKM84
II.2.4)Description of the procurement:

The scope of this agreement is the supply of a range of fresh dairy products, consisting of a core requirement of milk, cream and crème fraiche and a non-core list of dairy products, such as butter, cheese, yoghurt, eggs and fresh fruit juices etc.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Service Delivery / Weighting: 20
Quality criterion - Name: Operation and Management of the Framework Agreement / Weighting: 8
Quality criterion - Name: Sustainable procurement / Weighting: 10
Quality criterion - Name: Quality Assurance / Weighting: 10
Quality criterion - Name: Business Continuity / Weighting: 2
Price - Weighting: 50
II.2.6)Estimated value
Value excluding VAT: 448 008.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The Authority reserves the right to extend the Framework Agreement for a period of up to 2 x 12 months subject to satisfactory performance and continued Institutions requirements.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2)Description
II.2.1)Title:

Supply of Fresh Dairy Products to Argyll, Renfrewshire & Ayrshire

Lot No: 7
II.2.2)Additional CPV code(s)
15511000
15512000
II.2.3)Place of performance
NUTS code: UKM93
NUTS code: UKM81
II.2.4)Description of the procurement:

The scope of this agreement is the supply of a range of fresh dairy products, consisting of a core requirement of milk, cream and crème fraiche and a non-core list of dairy products, such as butter, cheese, yoghurt, eggs and fresh fruit juices etc.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Service Delivery / Weighting: 20
Quality criterion - Name: Operation and Management of the Framework Agreement / Weighting: 8
Quality criterion - Name: Sustainable procurement / Weighting: 10
Quality criterion - Name: Quality Assurance / Weighting: 10
Quality criterion - Name: Business Continuity / Weighting: 2
Price - Weighting: 50
II.2.6)Estimated value
Value excluding VAT: 130 112.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The Authority reserves the right to extend the Framework Agreement for a period of up to 2 x 12 months subject to satisfactory performance and continued Institutions requirements.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2)Description
II.2.1)Title:

Supply of Fresh Dairy Products to Perth, Angus & Dundee and East Fife

Lot No: 3
II.2.2)Additional CPV code(s)
15500000
15511000
II.2.3)Place of performance
NUTS code: UKM71
NUTS code: UKM72
NUTS code: UKM77
II.2.4)Description of the procurement:

The scope of this agreement is the supply of a range of fresh dairy products, consisting of a core requirement of milk, cream and crème fraiche and a non-core list of dairy products, such as butter, cheese, yoghurt, eggs and fresh fruit juices etc.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Service Delivery / Weighting: 20
Quality criterion - Name: Business Continuity / Weighting: 2
Quality criterion - Name: Operation and Management of the Framework Agreement / Weighting: 8
Quality criterion - Name: Sustainable procurement / Weighting: 10
Quality criterion - Name: Quality Assurance / Weighting: 10
Price - Weighting: 50
II.2.6)Estimated value
Value excluding VAT: 85 956.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The Authority reserves the right to extend the Framework Agreement for a period of up to 2 x 12 months subject to satisfactory performance and continued Institutions requirements.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Minimum level(s) of standards possibly required:

Please refer to question within 4B.5 of the ESPD and Economic and financial standing section of the Contract Notice. Tenderers must confirm they can provide the following supporting evidence prior to award:

Employer's (Compulsory) Liability Insurance = 5 000 000 GBP.

Product Liability Insurance = 5 000 000 GBP.

Public Liability Insurance = 5 000 000 GBP.

To demonstrate and evidence suitable economic standing successful Contractors will be required to provide 2 years audited accounts, or equivalent if awarded the Framework Agreement.

Alternatively, if the Contractor is unable to provide the required accounting information e.g. a new business without the required accounts, then they will be required to provide a bankers letter demonstrating their willingness to support the Contractors organisation over the term of the Framework Agreement.

Please refer to question within 4B.6 of the ESPD.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

Not applicable.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

Submission of Management Information.

Following commencement of the Framework Agreement, the Contractor will provide a performance report to The Authority on a quarterly basis to include spend by institution under the Framework Agreement for the reporting period.

Contractors must provide the information on a quarterly basis, within 10 working days following the start of each quarter. Data must be uploaded to the website http://ucsp.ac.uk/ using the template provided (template shall be provided during the Lead-In period). The supplied Template is the only format permissible and should contain Contractor name, tender reference, total net spend value, by Institution for each month. If there has been no spend for the quarter, then this will still require you to log in and record a nil spend return.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 7
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 30/08/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Date: 30/08/2017
Local time: 12:30

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

48 months.

VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

Form of Tender.

Tenderers must sign the Form of Tender - Appendix A prior award to confirm that their Tender Response is a complete, true and accurate submission.

Supply Chain Code of Conduct.

In partnership with Institutions, the Authority has developed a Supply Chain Code of Conduct - Appendix D which sets out its expected standards for its supply chain in social, ethical and environmental compliance.

Tenderers must complete the Supply Chain Code of Conduct prior to Award to assist in achieving its objectives.

Freedom of Information.

Please confirm that you will be in a position to complete (prior to award) ‘Appendix B - Freedom of Information’ (if applicable) in the Technical Questionnaire in PCS-Tender.

This information should only be submitted if applicable at point of award. It is for information only and will not be scored.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 8691. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason: not applicable.

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

The Contractor will work with the Authority to deliver Community Benefits or social value where they are identifiable throughout the term of the Framework Agreement. Examples of Community Benefits or social value are providing training opportunities to staff and students, apprenticeships and investment in the local community.

(SC Ref:491317)

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is project_8691. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

The Contractor will work with the Authority to deliver Community Benefits or social value where they are identifiable throughout the term of the Framework Agreement. Examples of Community Benefits or social value are providing training opportunities to staff and students, apprenticeships and investment in the local community.

(SC Ref:500557.)

VI.4)Procedures for review
VI.4.1)Review body
APUC Limited
Unit 27, Stirling Business Centre, Wellgreen
Stirling
FK8 2DZ
United Kingdom
Telephone: +44 1314428930

Internet address:http://www.apuc-scot.ac.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
31/07/2017