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The Authority is seeking to appoint Contractors for the supply eBooks and eBook Collections from a wide range of academic publishers to the higher education (HE) institutions and further education (FE) institutions, of Scotland, together with the ...

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
APUC Limited
Unit 27, Stirling Business Centre, Wellgreen
Stirling
FK8 2DZ
United Kingdom
Contact person: Lorona Watts
Telephone: +44 1314428950
E-mail:
NUTS code: UKM

Internet address(es):

Main address: http://www.apuc-scot.ac.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10402

I.2)Joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Education

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

The Supply of eBooks and eBook Collections.

Reference number: LIB1004 AP
II.1.2)Main CPV code
22113000
II.1.3)Type of contract
Supplies
II.1.4)Short description:

The Authority is seeking to appoint Contractors for the supply eBooks and eBook Collections from a wide range of academic publishers to the higher education (HE) institutions and further education (FE) institutions, of Scotland, together with the National Library of Scotland, the National Museum of Scotland and the Royal Botanic Gardens Edinburgh under the auspices of the Scottish Confederation of University and Research Libraries (SCURL).

II.1.5)Estimated total value
Value excluding VAT: 14 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 3
Maximum number of lots that may be awarded to one tenderer: 3
II.2)Description
II.2.1)Title:

EBook Collections with Unconstrained DRM

Lot No: 2
II.2.2)Additional CPV code(s)
22113000
II.2.3)Place of performance
NUTS code: UKM
Main site or place of performance:

Scotland.

II.2.4)Description of the procurement:

For the appointment of up to 10 contractors for the supply and delivery of eBook Collections with Unconstrained DRM. This exercise is being undertaken on behalf of the HE/FE Institutions in Scotland, National Library of Scotland, National Museum of Scotland, the Royal Botanic Gardens Edinburgh and Scotland Excel and their members.

Parties eligible to use the Framework Agreement are as listed in Appendix E - List of Institutions.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Technical / Weighting: 60
Quality criterion - Name: Commercial / Weighting: 40
Price - Weighting: 40
II.2.6)Estimated value
Value excluding VAT: 3 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 05/12/2017
End: 03/12/2021
This contract is subject to renewal: yes
Description of renewals:

The Framework Agreement will commence on the 5.12.2017 for an initial period of 2 years and will expire on the 5.12.2019.

The Authority reserves the right to extend the Framework Agreement for a further 2 x 12 month periods subject to satisfactory performance and continued Institutions requirements.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Multi - publisher subscriptions with Constrained DRM

Lot No: 3
II.2.2)Additional CPV code(s)
22113000
II.2.3)Place of performance
NUTS code: UKM
Main site or place of performance:

Scotland.

II.2.4)Description of the procurement:

For the appointment of up to 3 contractors for the supply and delivery of eBooks through multi - publisher subscriptions with Constrained DRM. This exercise is being undertaken on behalf of the HE/FE Institutions in Scotland, National Library of Scotland, National Museum of Scotland, the Royal Botanic Gardens Edinburgh and Scotland Excel and their members.

Parties eligible to use the Framework Agreement are as listed in Appendix E - List of Institutions.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Technical / Weighting: 60
Quality criterion - Name: Commercial / Weighting: 40
Price - Weighting: 40
II.2.6)Estimated value
Value excluding VAT: 1 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 05/12/2017
End: 03/12/2021
This contract is subject to renewal: yes
Description of renewals:

The Framework Agreement will commence on the 5.12.2017 for an initial period of 2 years and will expire on the 5.12.2019.

The Authority reserves the right to extend the Framework Agreement for a further 2 x 12 month periods subject to satisfactory performance and continued Institutions requirements.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Multi - vendor eBook acquisition platform

Lot No: 4
II.2.2)Additional CPV code(s)
22113000
II.2.3)Place of performance
NUTS code: UKM
Main site or place of performance:

Scotland.

II.2.4)Description of the procurement:

For the appointment of up to 3 contractors for the supply and delivery of eBooks via a multi - vendor eBook acquisition platform. This exercise is being undertaken on behalf of the HE/FE Institutions in Scotland, National Library of Scotland, National Museum of Scotland, the Royal Botanic Gardens Edinburgh and Scotland Excel and their members.

Parties eligible to use the Framework Agreement are as listed in Appendix E - List of Institutions.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Technical / Weighting: 60
Quality criterion - Name: Commercial / Weighting: 40
Price - Weighting: 40
II.2.6)Estimated value
Value excluding VAT: 5 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 05/12/2017
End: 03/12/2021
This contract is subject to renewal: yes
Description of renewals:

The Framework Agreement will commence on the 5.12.2017 for an initial period of 2 years and will expire on the 5.12.2019.

The Authority reserves the right to extend the Framework Agreement for a further 2 x 12 month periods subject to satisfactory performance and continued Institutions requirements.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Title by Title purchase

Lot No: 1
II.2.2)Additional CPV code(s)
22113000
II.2.3)Place of performance
NUTS code: UKM
Main site or place of performance:

Scotland.

II.2.4)Description of the procurement:

For the appointment of up to 3 contractors for the supply and delivery of eBooks on a Title by Title basis. This exercise is being undertaken on behalf of the HE/FE Institutions in Scotland, National Library of Scotland, National Museum of Scotland, the Royal Botanic Gardens Edinburgh and Scotland Excel and their members.

Parties eligible to use the Framework Agreement are as listed in Appendix E - List of Institutions.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Technical / Weighting: 60
Quality criterion - Name: Commercial / Weighting: 40
Price - Weighting: 40
II.2.6)Estimated value
Value excluding VAT: 5 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 05/12/2017
End: 03/12/2021
This contract is subject to renewal: yes
Description of renewals:

The Framework Agreement will commence on the 5.12.2017 for an initial period of 2 years and will expire on the 5.12.2019.

The Authority reserves the right to extend the Framework Agreement for a further 2 x 12 month periods subject to satisfactory performance and continued Institutions requirements.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Minimum level(s) of standards possibly required:

List and brief description of selection criteria:

Please refer to the ‘Qualification Envelope’ of the ITT within PCS-T to answer the selection criteria.

Bidders must confirm they can provide the following supporting evidence prior to award:

Employer's (Compulsory) Liability Insurance = 5 000 000 GBP;

Product Liability Insurance = 5 000 000 GBP;

Public Liability Insurance = 5 000 000 GBP.

Please refer to Part IV Selection Criteria: Questions within 4B.5 of the ESPD.

The successful bidder will be required to provide 2 years audited accounts, or equivalent prior to awarded to the Framework Agreement.

Please refer to Part IV Selection Criteria: Questions within 4B.6 of the ESPD.

III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

Submission of Management Information:

Prior to the commencement of the Framework Agreement, the Contractor will provide the Authority with contact details of the Management Information contact who will be provided with a template spreadsheet/reporting schedule along with a username and password for the management information website: http://www.ucsp.ac.uk/

Contractors must provide the information on a quarterly basis, within 10 working days following the start of each quarter by logging into the website and uploading the template document. If there has been no spend for the quarter then this will still require you to log in and record a nil spend return.

Following the beginning of each new academic year the Authority will provide the Contractor with a new template along with the reporting schedule.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 01/09/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Date: 01/09/2017
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

February 2021.

VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Form of tender

Please confirm that you will be in a position to complete (prior to award) ‘Appendix A - Form of Tender’ in the Technical Questionnaire in PCS-Tender.

Freedom of information

Please confirm that you will be in a position to complete (prior to award) ‘Appendix B - Freedom of Information’ (if applicable) in the Technical Questionnaire in PCS-Tender.

This information should only be submitted if applicable at point

of award. It is for information only and will not be scored.

Supply chain code of conduct

Please confirm that you will be in a position to complete (at point of award) ‘Appendix D - Supply Chain Code of Conduct’ in the Technical Questionnaire in PCS-Tender.

List of institutions

Complete list of eligible institutions please refer to Appendix E-List of Institutions

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 8754. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

The Contracting Authority does not intend to include any community benefit requirements in this contract for the following reason:

Community benefits were considered during development of the strategy; however, it was deemed that due the service requirement that that there would be limitation on the community benefits is any that could be offered at a local level.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 8805. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

The Contracting Authority does not intend to include any community benefit requirements in this contract for the following reason:

Community Benefits were considered during the strategy development, whilst benefits such as apprenticeships could be included, they could not be delivered at a local level in line with the Framework Agreement.

(SC Ref:506269).

VI.4)Procedures for review
VI.4.1)Review body
APUC Limited
Unit 27, Stirling Business Centre, Wellgreen
Stirling
FK8 2DZ
United Kingdom
Telephone: +44 1314428930
E-mail:

Internet address:http://www.apuc-scot.ac.uk

VI.4.2)Body responsible for mediation procedures
APUC Limited
Unit 27, Stirling Business Centre, Wellgreen
Stirling
FK8 2DZ
United Kingdom
Telephone: +44 1314428930

Internet address:http://www.apuc-scot.ac.uk

VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

APUC Ltd will incorporate a minimum 10 calendar day Standstill Period following electronic notification (minimum of 15 calendar days

for any other means of communication) to unsuccessful applicants of the award decision. An economic operator that suffers, or risks

suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in

the Sheriff Court or the Court of Session.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
01/08/2017