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Supply of Fuel (Vehicle) to Comhairle nan Eilean Siar, NHS Western Isles and Lews Castle College.

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Comhairle nan Eilean Siar
Council Offices, Sandwick Road
United Kingdom
Telephone: +44 1851600501
Fax: +44 1851705349
NUTS code: UKM64

Internet address(es):

Main address:

Address of the buyer profile:

I.1)Name and addresses
NHS Western Isles
37 South Beach Street, Isle of Lewis
United Kingdom
Telephone: +44 1851708154
Fax: +44 1851704405
NUTS code: UKM6

Internet address(es):

Main address:

Address of the buyer profile:

I.1)Name and addresses
Lews Castle College
Castle Grounds, Isle of Lewis
United Kingdom
Telephone: +44 1851770000
Fax: +44 1851770001
NUTS code: UKM64

Internet address(es):

Main address:

Address of the buyer profile:

I.2)Joint procurement
The contract involves joint procurement
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

Supply of Fuel (Vehicle).

II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

Supply of Fuel (Vehicle) to Comhairle nan Eilean Siar, NHS Western Isles and Lews Castle College.

II.1.5)Estimated total value
Value excluding VAT: 800 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKM64
Main site or place of performance:

Western Isles Area.

II.2.4)Description of the procurement:

The Comhairle and its Procurement Partners require the supply of Fuel on the basis of a Framework Agreement from local outlets across the Western Isles Area for fleet vehicles (including plant and equipment). This contract has an estimated annual expenditure of approximately 800 000 GBP per annum. There is no guarantee as to the exact volume of business that any Contractor will receive and it should also be noted that vehicles may be added or removed during the period of the contract in line with the Comhairle and its Procurement Partners' operational strategies.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 800 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

New contract will be in place to begin when this contract ends.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Tenderers must hold a valid Petroleum Spirit Licence.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

You must have, or confirm that you will obtain prior to award of contract:

- Public liability insurance for 5 000 000 GBP.

- Employers liability insurance for minimum 5 000 000 GBP.

III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 31/08/2017
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 31/08/2017
Local time: 14:00

Council Offices, Sandwick Road, Stornoway, Isle of Lewis, HS1 2BW.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

June 2018.

VI.2)Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

Please see tender documents on PCS Tender project_8809.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is Project_8809. For more information see:

Community benefits are included in this requirement. For more information see:

A summary of the expected community benefits has been provided as follows:

Included in this tender is the ability for Contractors to extend the offer of discounts to registered charitable groups and not for profit organisations. You should indicate any community benefits that can be provided by your business in relation to this contract that can assist the Comhairle in achieving its aims and objectives set out in the Policy below.

The Comhairle's policy

The Comhairle has a sustainable development and regeneration strategy (‘Creating Communities of the Future’), a local development plan and a housing strategy, implementation of which is provided for in the Single Outcome Agreement (SOA). The use of Community Benefits will assist the Comhairle in fulfilling its duties under the SOA. This will be achieved by using in its procurement and development contracts specifications which include, where appropriate, broad regeneration activities which enable the use of both mainstream and additional funding to achieve objectives such as the enhancement of the local skills base, opportunities and amenities within a broad value-for-money framework. To that end the Comhairle may require particular conditions concerning performance of the contract, provided that those conditions are compatible with European Community law and provided that they are stated in the contract notice or in the contract documents. Contract performance conditions may relate in particular to social and environmental considerations relating to the subject matter of the contract.

(SC Ref: 506427).

VI.4)Procedures for review
VI.4.1)Review body
Comhairle nan Eilean Siar
Council Offices, Sandwick Road
United Kingdom
Telephone: +44 1851600501
Fax: +44 1851705349

Internet address:

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

This authority will incorporate a minimum of 10 calendar days standstill period at the point where the intention to award the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. If an appeal regarding the award of contract has not been successfully resolved the Public Contracts (Scotland) Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rule to take action in the Sheriff Court or Court of Session. Any such action must be brought promptly (generally within three months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: