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Design, install, operate and maintain generation and associated equipment to provide heat and cooling within the Queens Quay development and connected neighbouring buildings, including the installation and operation of water source heat pumps on a ...

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
West Dunbartonshire Council
Garshake Road
Dumbarton
G82 3PU
United Kingdom
Contact person: Alex Grace
Telephone: +44 1389737828
E-mail:
NUTS code: UKM81

Internet address(es):

Main address: http://www.west-dunbarton.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00153

I.2)Joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Energy Centre Operator - Queens Quay District Heating Network.

Reference number: 1718-43/2
II.1.2)Main CPV code
09323000
II.1.3)Type of contract
Services
II.1.4)Short description:

Design, install, operate and maintain generation and associated equipment to provide heat and cooling within the Queens Quay development and connected neighbouring buildings, including the installation and operation of water source heat pumps on a sufficient scale to optimise the economic performance of the district heating network.

II.1.5)Estimated total value
Value excluding VAT: 14 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
42511100
45259300
II.2.3)Place of performance
NUTS code: UKM81
Main site or place of performance:

Clydebank.

II.2.4)Description of the procurement:

Design, install, operate and maintain generation and associated equipment to provide heat and cooling within the Queens Quay development and connected neighbouring buildings, including the installation and operation of water source heat pumps on a sufficient scale to optimise the economic performance of the district heating network.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Technical / Weighting: 70
Price - Weighting: 30
II.2.6)Estimated value
Value excluding VAT: 14 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 240
This contract is subject to renewal: yes
Description of renewals:

Initial contract for 13 years with option to extend for 7 years. Thereafter a procurement is envisaged to identify an energy centre operator.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

Suppliers that have successfully passed the selection criteria Pass/Fail questions in section 1 of the Qualification Envelope, scored greater than 50 % for section 2 in the Technical Envelope (Qualification / Technical Form) and who are successful in achieving a ranking of 1st to 5th at the PQQ stage 1.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Minimum level(s) of standards possibly required:

With reference to ESPD questions:

4B.1.1 & 4B.2.1 Turnover - supplier must demonstrate an annual turnover for each of the two previous years of greater than two times the average annual cost on offer estimated at 1 000 000 GBP. (2 000 000 GBP turnover required).

4B.4 Ratios - a Pass in any two of the three ratios as an overall Pass for Economic and Financial standing.

- (Ratio 1) Acid Test - (Current Assets-stock)/Current Liabilities. To pass the Acid Test Ratio question the bidder must have a score of greater than 1.

- (Ratio 2) Return on Capital Employed %- Profit/Capital employed. To pass this question the Contracting Authority require the bidder to score a positive figure/Percentage.

- (Ratio 3) Current Ratio - Current Assets/Liabilities. To pass this question the Contracting Authority require the bidder to achieve a score of greater than 1.

The Contracting Authority will use template WD09 - WDC Financial Vetting Questionnaire v1.0, it is recommended that candidates review their own ratio scores in advance of submitting their tender. In the event that a firm does not meet the financial criteria for consideration but has a parent company that does, the firm may still be eligible for consideration where their Tender Submission is supported by a Parent Company Guarantee (PCG) WD04 - Parent Company Guarantee refers and an industry form PCG will be provided with the Invitation to Tender where this is considered necessary. Should that after review of the financial evaluations of the bidder fail, then the tender submission may be rejected.

Insurance.

Q4B.5.1 -It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the insurance levels listed below.

- Employers Liability Insurance - 10 000 000 GBP.

Q4B5.2

- Public and Product Liability Insurance - 10 000 000 GBP each,

- Professional Indemnity Insurance - 5 000 000 GBP.

III.1.3)Technical and professional ability
Minimum level(s) of standards possibly required:

List and brief description of selection criteria:

Q4D.1 Mandatory Pass/Fail Question - Quality Management Procedures.

1. The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS ENISO 9001 (or equivalent),

OR

2. The bidder can demonstrate an equivalent.

Q4D.1 Mandatory Pass/Fail Question -Health & Safety.

1. The bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum.

OR

2. The bidder can demonstrate an equivalent.

(Passing the Contracting Authorities health & safety assessment questionnaire would demonstrate an equivalent ref WD06).

Q4D.1 Mandatory Pass/Fail Question -Environmental Systems or standards.

1 The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate,

OR

2. The bidder can demonstrate an equivalent.

List and brief description of technical envelope scored questions as per WD01.

With reference to ESPD questions detailed below bidders will required to provide relevant information to deliver the requirements as detailed in II.2.4 in this Contract Notice or the relevant section of the Site Notice.

ESPD question 4C.1.2, bidders will be required to provide 3 examples that demonstrate that they have the relevant experience to deliver the Energy Centre Operator services as described in part II.2.4 of this Contract Notice and the relevant section(s) of the Site Notice.

These examples should demonstrate experience as Energy Centre Operator for district heating networks of similar or greater scale of 10 GWh/year and district heating networks that include a mix of users, for example housing, public buildings, schools, hospitals, commercial & retail premises, and should include at least one example of a district heating network where water source heat pumps have been installed and operated as the primary source of heat.

The Contracting Authority reserves the right to contact any or all of the organisations provided in examples of previous experience to ascertain performance and may visit their premises. Bidders should ensure that organisations listed are willing to discuss the bidder's performance with the Contracting Authority.

4C.2, 4C3 bidders are requested to provide detail they have (or have access to) the relevant technicians or technical bodies.

4C.4 bidders are requested to provide detail on their supply chain management.

4C5 bidders are requested to provide detail on technical research and quality control measures.

4C.6 bidders are requested to provide the qualifications held by the bidding organisation to support the delivery of the project as detailed in the scope of the procurement by in house staff, management or sub contractors.

4C.7, bidders are requested to detail environmental management measures they will be able to use.

4C.8.1, 8.2, bidders are requested to confirm their average annual manpower and managements for the last 3 years.

With 4C.9, bidders are requested to detail of the relevant tools, plant, and technical equipment available to deliver the procurement.

4C.10, bidders will be required to confirm what activities, if any, they intend to subcontract and the total proportion of the contract that will be subcontracted.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

Quality Management Procedures.

Health & Safety.

Environmental management systems.

Full details in section VI.3 Additional Information & detail in the contract documents.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 06/09/2017
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 27/09/2017
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

It is envisaged a procurement will be run to identify an energy centre operator at the end of the initial 13 years or if extended for 7 years will be in 20 years time.

VI.2)Information about electronic workflows
VI.3)Additional information:

The document entitled ‘Additional Selection Criteria Response Document’ should be completed and uploaded within the general attachments area of the Qualification Envelope to confirm the bidder is able to complete and upload the below documents (all found in the attachment area on PCS-T) at the Request for Documentation stage on PCS-T.

1. WD04 Parent Company Guarantee (only if required).

2. WD05 Non Collusion Certificate.

3. WD07 Certificate of Non- Canvassing.

4. WD08 FOI Declaration.

5. WD09 WDC Financial Vetting Questionnaire.

6. WD15 Police Scotland Checks.

The above constitutes tender selection criteria. Failure to respond will result in exclusion from the tender.

Minimum requirements are required to pass the qualification envelope, exclusion & selection criteria.

Discretionary Scored Questions - Shortlisting Technical Envelope Questions

These questions will be scored in line with the ‘Evaluation Methodology’ detailed in WD01.

Technical Envelope Scored Questions:

With reference to Community Benefits bidders will be required to demonstrate 3 examples of previous employment and training long term unemployed, training opportunities, development of existing workforce, delivering environmental benefits and equal opportunities recruitment procedures.

With reference to information sharing with Police Scotland bidders are will be required to confirm acceptance to sharing company director's details at preferred bidder's status. This information may be used to assess the veracity of responses to current or future stages of the tender process and may,(1) if responses are incorrect, or (2) if a ground for disqualifying the bidder in terms of the Public Contracts (Scotland) Regulations is disclosed, result in the disqualification of the bidder, or at a later date, the termination of the contract without cost to the authority and without prejudice to its rights to recover damages, costs, losses or expenses, howsoever incurred.

The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 8780. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:

the market being considered will have supply chains already in place.

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Under this procurement the contractor will be required to support the Contracting Authority's economic and social regeneration objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations.

Community Benefits for training, employment and curriculum support opportunities during the construction phase will be specified in the ITT and are likely to include:

- Work Placement (16 plus years)(14-16 years).

- Construction Curriculum Support Activities.

- Apprentice support activities.

- The Contracting Authority will use the Client-Based Approach by the National Skill Academy.

Community benefits deliverable will be presented and scored at the ITT stage.

(SC Ref:505815).

VI.4)Procedures for review
VI.4.1)Review body
West Dunbartonshire Council
Garshake Road
Dumbarton
G82 3PU
United Kingdom
Telephone: +44 1389737000

Internet address:http://www.west-dunbarton.gov.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
03/08/2017