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Refurbishment Works at University of St Andrews Andrew Melville Hall.

Contract award notice

Results of the procurement procedure

Works

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
University of St Andrews
The Old Burgh School, Abbey Walk
St Andrews
KY16 9LB
United Kingdom
Contact person: Adrian Wood
Telephone: +44 1334462523
E-mail:
NUTS code: UKM72

Internet address(es):

Main address: http://www.st-andrews.ac.uk/staff/money/procurement/

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00111

I.2)Joint procurement
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Education

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Estates: Main Contractor for Refurbishment of Andrew Melville Hall.

Reference number: EST/161216/MD/SL
II.1.2)Main CPV code
45214400
II.1.3)Type of contract
Works
II.1.4)Short description:

Refurbishment Works at University of St Andrews Andrew Melville Hall.

II.1.6)Information about lots
This contract is divided into lots: no
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 7 367 291.00 GBP
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
45453100
II.2.3)Place of performance
NUTS code: UKM72
Main site or place of performance:

UK-St Andrews.

II.2.4)Description of the procurement:

Main Contractor for Refurbishment Works at University of St Andrews, Andrew Melville Hall Student Residences.

Overview of the Contract Requirement: The University is seeking to refurbish their student residences at Andrew Melville Hall in order to meet current HMO standards.

The Andrew Melville Halls extend to 276 bedrooms situated towards the west of the town at the North Haugh complex. The Halls are formed from a precast concrete structure and clad building designed by James Stirling and constructed between 1963 and 1968. The building is Grade A listed and the project will be sensitive to the requirements of Historic Environment Scotland and Fife Council.

The redevelopment of the student residences is planned to include the following:

- Replacement of roof coverings with new single ply membrane and insulation.

- Replacement of rooflights over the dining room.

- Repairs to external concrete wall panels where reinforcement is exposed

- Alterations and refurbishment of external, entrance and fire escape doors.

- Provision of stairwell fire lobbies to meet current standards.

- Refurbishment of bedrooms to improve insulation and provide more ergonomic furniture layout with integrated power and lighting.

- New doors and furniture to bedrooms and new floor finishes & decoration.

- Renewal of bathroom, shower and toilet facilities to all flats inc ventilation.

- Provision of new stairwell and lift to link kitchen with dining hall servery.

- Relocation of main servery to current finishing kitchen to increase seating space. New floor finishes & decoration.

- Redesign of kitchen inc new equipment to provide centralised catering service for several campuses. New dry and cold storage and office space.

- Reconfiguration of reception and office areas. New floor finishes & decoration.

- Renewal of mechanical and electrical services inc IT installations to building.

- Provision of a new loading bay area to serve the kitchens.

The project is currently proceeding through the Stage 4 design phase towards issue of tender documentation in February 2017. The LBC application was lodged in December 2016.

The successful Contractor will be required to take cognizance of the day to day operations of the University campus, and be sensitive to the needs of staff and students using it. It is envisaged that the successful Contractor will use the service access road and service yard area for a site compound.

A project team has been appointed to manage the refurbishment of the student residences, which this Contract forms a part. The successful tenderer will be required to work in partnership with the Project Team and the University to deliver the project. The proposed layout for the new facilities is included in the supplementary information.

Proposed Programme:

The following indicative schedule of dates may be subject to change as project requirements dictate:

Issue Contract Notice - 16.12.2016

Return of ESPD Documentation - 23.1.2017

Proposed issue of tender documents - 3.3.2017

Proposed return of tender documents - 12.4.2017

Proposed date for appointment - 3.7.2017

Proposed site commencement date -31.9.2017

Proposed date for completion - 31.7.2018

Proposed Contract: The works will be procured via the SBCC Standard Form of Building Contract -2011 with quantities for use in Scotland.

Value: The estimated value of the Contract is between

7 000 000 - 7 250 000 GBP.

II.2.5)Award criteria
Quality criterion - Name: Quality / Weighting: 60
Cost criterion - Name: Cost / Weighting: 40
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

All tenders for the University of St Andrews are administered through our e-Tendering System (In-Tend). To Express and Interest please go to our tender web-site at: https://in-tendhost.co.uk/universityofstandrews

Please note that ‘Notes of Interest’ placed via PCS (Public Contracts Scotland) are not automatically accepted.

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2016/S 246-449045
IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

Contract No: EST/161216/MD/SL
A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
14/07/2017
V.2.2)Information about tenders
Number of tenders received: 3
Number of tenders received from tenderers from other EU Member States: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
John Graham Construction Ltd, t/a Graham Construction
1 Seaward Place, Centurion Business Park
Glasgow
G41 1HH
United Kingdom
Telephone: +44 2892689500
Fax: +44 2892689600
NUTS code: UK
The contractor is an SME: no
V.2.4)Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: 7 367 291.00 GBP
V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:

All tenders for the University of St Andrews are administered through our e-Tendering System (In-Tend). TO Express an Interest please go to our tender web-site at: https://in-tendhost.co.uk/universityofstandrews

Please note that ‘Notes of Interest’ placed via PCS (Public Contracts Scotland) are not automatically accepted.

ESPD Section 4D

For all lots:

1st Statement for ESPD 4D.1 Quality Management. The bidder must hold a UKAS (or equivalent) accredited independent third party

certificate of compliance in accordance with BS EN ISO 9001 (or equivalent).

2nd Statement for ESPD 4D.1 Health and Safety. The bidder must hold a UKAS (or equivalent), accredited independent third party

certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, in the last 12 months, successfully met the

assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum.

1st Statement for ESPD 4D1.1 Quality Management. If the bidder does not hold UKAS (or equivalent) accredited independent third party

certificate of compliance in accordance with BS EN ISO 9001 (or equivalent), then the bidder must have the following:

A documented policy regarding quality management. The policy must set out responsibilities for quality management demonstrating that

the bidder has and continues to implement a quality management policy that is authorised by their Chief Executive, or equivalent, and is

periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and

set out responsibilities for quality management throughout the organisation.

2nd Statement for ESPD 4D1.1 Health and Safety. If the bidder does not hold a UKAS (or equivalent), accredited independent third party

certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, in the last 12 months, successfully met the

assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum,then the bidder must have the following:

A regularly reviewed and documented policy for Health and Safety (H&S) management, endorsed by the Chief Executive Officer, or

equivalent. The policy must be relevant to the nature and scale relevant to the nature and scale of your operations and set out

responsibilities for H&S management at all levels within the organisation. The policy must be relevant operations and set out your

company's responsibilities of H&S management and compliance with legislation.

Note: Organisations with fewer than five employees are not required by law to have a documented policy statement.

Sustainability:

The University will be requesting evidence from bidders of what Fair Work Practices they have in place. Detailed information will be

contained within the University's Invitation to tender (ITT) documentation.

ESPD Question reference 2D1 if applicable please provide information concerning subcontractors on whose capacity as a Bidder does not

rely on.

(SC Ref:507463).

VI.4)Procedures for review
VI.4.1)Review body
University of St Andrews
The Old Burgh School, Abbey Walk
St Andrews
KY16 9LB
United Kingdom
Telephone: +44 1334462523

Internet address:http://www.st-andrews.ac.uk/staff/money/procurement/

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

The University of St Andrews will incorporate a minimum of 10 calendar day standstill period at the point of information on the award of the contract being communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be requested from The University of St Andrews.

If an appeal regarding the award of contract has not been successfully resolved The Public Contracts (Scotland) Regulations 2014 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rule to take action in the Sheriff Court or Court of Session.

Anyone bringing court proceedings against the University of St Andrews must inform the University of St Andrews in advance of the alleged breach and its intention to bring proceedings. Any such action must be brought within 15 days of the date on which a decision is sent to them or published to challenge that decision.

Proceedings seeking an ineffectiveness order must be brought within 30 days of the publication of the contract award notice in the OJEU, or 30 days from the date of a decision letter to all tenderers concerned, and any candidates concerned, containing a summary of the reason for the recipient being unsuccessful, otherwise 6 months from the date of entering into the contract or concluding the framework agreement.

Where a contract has not been entered into the Court may, by interim order, suspend the procurement procedure. The court may also set aside a decision or actions taken by the University or order it to amend and document; and/or award damages. However, by express requirement the court may decide not to grant an interim order when the negative consequences of such an order are likely to outweigh the benefits, having regard to a number of considerations.

If the contract has been entered into the Court may, depending on the nature of the breach: make an ineffectiveness order; impose a financial penalty; shorten the duration of the contract; make any other order considered appropriate to address the consequences of ineffectiveness or shortening the duration or the contract; award damages.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
08/08/2017