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Institutional Lecture Capture Service for the University of St Andrews. The Lecture Capture system should enable recording of speaker and computer audio and slide/screen content in teaching rooms and lecture theatres.

Contract award notice

Results of the procurement procedure

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
University of St Andrews
The Old Burgh School, Abbey Walk
St Andrews
KY16 9LB
United Kingdom
Contact person: Adrian Wood
Telephone: +44 1334462523
E-mail:
NUTS code: UKM72

Internet address(es):

Main address: http://www.st-andrews.ac.uk/procurement/

Address of the buyer profile: http://www.st-andrews.ac.uk/media/procurement/buyer-profile.pdf

I.2)Joint procurement
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Education

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

IT Services: Lecture Capture Service.

Reference number: ITS/310317/KD/SL
II.1.2)Main CPV code
33120000
II.1.3)Type of contract
Services
II.1.4)Short description:

Institutional Lecture Capture Service for the University of St Andrews. The Lecture Capture system should enable recording of speaker and computer audio and slide/screen content in teaching rooms and lecture theatres.

II.1.6)Information about lots
This contract is divided into lots: no
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 75 000.00 GBP
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKM72
Main site or place of performance:

UK - St Andrews.

II.2.4)Description of the procurement:

The University wishes to establish an institutional lecture capture service. The lecture capture system should enable recording of speaker and computer audio and slide/screen content in teaching rooms and lecture theatres. The ability to record should also be available from individual staff/student computers and mobile devices. The publication of recordings should be fully automated, and the presentation to users should be user-friendly and mobile ready. The University seeks a hosted, cloud-based solution which integrates with its existing business and learning & teaching applications. The essential requirements as presented below should be met, where possible, without further development and customisation. At this stage the University does not consider video capture as a default option, however the facility to implement this at a later stage would be advantageous. The university currently has 8 420 student FTE and 2 585 staff FTE.

II.2.5)Award criteria
Quality criterion - Name: Quality / Weighting: 60
Cost criterion - Name: Cost / Weighting: 40
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

All tenders for University of St Andrews are administered through our e-Tendering System (In-Tend). To Express an Interest please go to our tender web-site at: https://in-tendhost/universityofstandrews

Please note that ‘Notes of Interest’ placed via PCS (Public Contracts Scotland) are not automatically accepted.

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2017/S 066-124275
IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

Contract No: ITS/310317/KD/SL
A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
17/07/2017
V.2.2)Information about tenders
Number of tenders received: 5
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Panopto EMEA
Unit B2 Linton House, 39-51 Highgate road
London
NW5 1RT
United Kingdom
Telephone: +44 2031377062
NUTS code: UKI
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: 75 000.00 GBP
V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:

All tenders for the University of St Andrews are administered through our e-Tendering System (In-Tend). To Express an Interest please go to our tender web-site at: https://in-tendhost/universityofstandrews

Please note that ‘Notes of Interest’ placed via PCS (Public Contracts Scotland) are not automatically accepted.

(SC Ref:507496).

VI.4)Procedures for review
VI.4.1)Review body
University of St Andrews
The Old Burgh School, Abbey Walk
St Andrews
KY16 9LB
United Kingdom
Telephone: +44 1334462523

Internet address:http://www.st-andrews.ac.uk/staff/money/procurement/

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

The University of St Andrews will incorporate a minimum of 10 calendar day standstill period at the point of information on the award of the contract being communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be requested from The University of St Andrews.

If an appeal regarding the award of contract has not been successfully resolved The Public Contracts (Scotland) Regulations 2012 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rule to take action in the Sheriff Court or Court of Session.

Anyone bringing court proceedings against the University of St Andrews must inform the University of St Andrews in advance of the alleged breach and its intention to bring proceedings. Any such action must be brought within 15 days of the date on which a decision is sent to them or published to challenge that decision.

Proceedings seeking an ineffectiveness order must be brought within 30 days of the publication of the contract award notice in the OJEU, or 30 days from the date of a decision letter to all tenderers concerned, and any candidates concerned, containing a summary of the reason for the recipient being unsuccessful, otherwise 6 months from the date of entering into the contract or concluding the framework agreement.

Where a contract has not been entered into the Court may, by interim order, suspend the procurement procedure. The court may also set aside a decision or actions taken by the University or order it to amend and document; and/or award damages. However, by express requirement the court may decide not to grant an interim order when the negative consequences of such an order are likely to outweigh the benefits, having regard to a number of considerations.

If the contract has been entered into the Court may, depending on the nature of the breach: make an ineffectiveness order; impose a financial penalty; shorten the duration of the contract; make any other order considered appropriate to address the consequences of ineffectiveness or shortening the duration or the contract; award damages.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
08/08/2017