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NHS Fife is seeking high quality suppliers to provide Maintenance and Repair of Patient Lifting Equipment Services including Loler Examination.

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
NHS Fife
Unit 7, Midfield Road, Mitchelston Industrial Estate, Fife
United Kingdom
Contact person: Alexander Odame
Telephone: +44 1592657320
Fax: +44 1592653384
NUTS code: UKM72

Internet address(es):

Main address:

Address of the buyer profile:

I.2)Joint procurement
The contract is awarded by a central purchasing body
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity

Section II: Object

II.1)Scope of the procurement

NHS Fife_Provision of Patient Lifting Equipment Maintenance and Repair Services.

Reference number: FIF17004
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

NHS Fife is seeking high quality suppliers to provide Maintenance and Repair of Patient Lifting Equipment Services including Loler Examination.

II.1.5)Estimated total value
Value excluding VAT: 395 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKM72
Main site or place of performance:

NHS Fife wide.

II.2.4)Description of the procurement:

NHS Fife is looking for a service provider/s to deliver periodic maintenance, repairs/replacement services on a range of patient lifting equipment.

The work will cover the annual 6-monthly maintenance service of the patient lifting equipment including LOLER inspection.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality/Technical / Weighting: 50
Price - Weighting: 50
II.2.6)Estimated value
Value excluding VAT: 395 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Two 12 months Extension.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Bidders must have experience, accreditation, registrations, certifications such as BSI QMS - ISO9001:2008; BSI EMS - ISO14001:2004; BSI - ISO 13485:2003; BSI - ISO13485:2012; Manufacturing BSI, CE Certificate or equivalent standards to demonstrate they are able and have the know-how as a specialist contractor to deliver the services required. These standards are examples but by no means all inclusive. The Successful Bidder shall observe the Lifting Operations and Lifting Equipment Regulations 1998 (LOLER).

III.1.2)Economic and financial standing
Minimum level(s) of standards possibly required:

Bidders shall complete the European Single Procurement Document (ESPD) Scotland version as part of this tender covering the following areas:

Part II - information concerning the bidder in terms of company registration, relevant representatives, capacities and subcontractors;

Part III - Ground for Exclusion in terms of criminal conviction, tax payment, blacklisting, insolvency, conflict of interests and professional misconduct;

Part IV - Selection Criteria including Economic and Financial Standing and insurance requirement of the bidders.

With reference to the ESPD Part VI, all bidders must meet the following suitability requirement as minimum:

Employer's (Compulsory) Liability Insurance of 10 000 000 GBP

Public Liability Insurance of no less than 5 000 000 GBP

Professional Liability Insurance of no less than 2 000 000 GBP.

III.1.3)Technical and professional ability
Minimum level(s) of standards possibly required:

Detailed evidence confirming compliance with LOLER approved code of practice and guidance and delivery against the service requirements detailed in the Tender Service Specification.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

Successful Bidder will help:

- Ensure that they are meeting their obligations under the contract;

- Measure performance against KPIs in the contract;

- Effectively manage communication, responsiveness and innovation;

- Provide end users with an opportunity to provide feedback on contract performance.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 11/09/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Date: 11/09/2017
Local time: 12:00


Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 8831. For more information see:

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 8831. For more information see:

(SC Ref:507479).

VI.4)Procedures for review
VI.4.1)Review body
NHS Fife
Unit 7, Midfield Road, Mitchelston Industrial Estate, Fife
United Kingdom
Telephone: +44 1592657320
Fax: +44 1592653384


VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: