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The provision of records storage facilities is a two-level approach: - A managed in-house storage facility for inactive records which have a short term retention (2 years and less) and semi-inactive records requiring frequent ...

Contract award notice

Results of the procurement procedure

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Aberdeenshire Council
Woodhill House, Westburn Road
Aberdeen
AB16 5GB
United Kingdom
Telephone: +44 1467530600
E-mail:
NUTS code: UKM50

Internet address(es):

Main address: http://www.aberdeenshire.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00232

I.2)Joint procurement
The contract is awarded by a central purchasing body
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Provision of Managed Records Storage Service.

Reference number: 687/ASF/402
II.1.2)Main CPV code
72317000
II.1.3)Type of contract
Services
II.1.4)Short description:

The provision of records storage facilities is a two-level approach:

- A managed in-house storage facility for inactive records which have a short term retention (2 years and less) and semi-inactive records requiring frequent retrieval, and

- Collection, storage, retrieval and possibly destruction service contracted to an offsite professional records storage company for records with a long term retention (over 2 years) and records requiring infrequent retrieval.

II.1.6)Information about lots
This contract is divided into lots: no
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 270 000.00 GBP
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
72317000
II.2.3)Place of performance
NUTS code: UKM50
Main site or place of performance:

Aberdeenshire.

II.2.4)Description of the procurement:

As part of the Information Management Strategy 2010-2015, the Council had identified the requirement to have a managed storage facilities to enhance control of its records and information. This will address obligations under the Data Protection Act 1998 and the forthcoming Public Records (Scotland) Act 2011.

The Council had also initiated a major plan of works to rationalise office buildings (WorkSpace) as well as changing the way people work and where they may work from (WorkSmart). The managed storage of records is a key element for these major projects to deliver on their objectives. The provision of records storage facilities is a 2-level approach:

- A managed in-house storage facility for inactive records which have a short term retention (2 years and less) and semi-inactive records requiring frequent retrieval, and;

- Collection, storage, retrieval and possibly destruction service contracted to an offsite professional records storage company for records with a long term retention (over 2 years) and records requiring infrequent retrieval.

II.2.5)Award criteria
Price
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

Contract No: 687/ASF/402
A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
11/01/2013
V.2.2)Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Oasis Scotland Ltd
6 Oakbank Park Place, Oakbank Ind Est
Livingston
EH53 0TN
United Kingdom
Telephone: +44 1506443240
Fax: +44 1506435639
NUTS code: UKM78
The contractor is an SME: no
V.2.4)Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: 270 000.00 GBP
V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:

(SC Ref: 507709).

VI.4)Procedures for review
VI.4.1)Review body
Aberdeenshire Council
Woodhill House, Westburn Road
Aberdeen
AB16 5GB
United Kingdom
Telephone: +44 1467530600

Internet address:http://www.aberdeenshire.gov.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
09/08/2017